Director of Payroll and Student Employment

University of New Haven; Allingtown (CT); On-site; USD 95,000 - 120,000; Full time

Benefits offered by this job

Health & Welfare Programs

Wellness & Fitness Programs

Tuition assistance for employees

Tuition exchange opportunities

Employee discounts

Generous PTO and parental leave

Job summary

The University of New Haven is seeking a Director of Payroll and Student Employment to oversee payroll and student employment functions. You will manage weekly and semi-monthly payrolls for faculty, staff, and students, ensuring compliance with federal/state laws and union agreements, using Ellucian Banner and time-tracking systems.

You will also provide strategic leadership for Payroll operations, support the SEO, and supervise staff while maintaining internal controls and payroll calendars.

Qualifications

• Bachelor’s degree in Business, HR or related field; 8+ years in senior payroll management.
• Five years of supervisory experience, preferably in payroll.
• Expertise in end-to-end payroll processes and internal control concepts.
• Solid knowledge of federal and multi-state payroll regulations and payroll reporting.

Responsibilities

• Provide direction of payroll activities and supervise administrative staff.
• Oversee the Student Employment Office (SEO) and staff supervision.
• Develop, maintain, and ensure compliance of payroll and SEO policies and procedures.
• Lead payroll operations strategically and monitor efficiency and effectiveness.
• Ensure in-house processing of weekly and semi-monthly payrolls via Banner and time systems.
• Prepare federal and multi-state payroll tax reports and year-end returns.
• Advise departments on payroll and taxation issues and coordinate with the Business Office.
• Collaborate with IT/HR on payroll system changes and maintenance.
• Support audits and maintain payroll calendar; manage W-2 processing and tax updates.

Skills

End-to-end payroll

Supervisory experience

Analytical skills

Communication skills

Collaboration

Payroll knowledge

Education

Bachelor’s degree in Business/HR or related field

MBA (preferred)

Certified Payroll Professional (CPP)

Tools

Ellucian Banner HR/Payroll

TimeClock Plus

Microsoft Office

Job description

Director of Payroll and Student Employment

The University of New Haven, founded in 1920, is a private university whose mission is to prepare students to excel and lead purposeful and fulfilling lives in a global society. The university offers more than 150 undergraduate and graduate programs and has been recognized for academic excellence, nationally and internationally. In addition to its main campus in West Haven, the university has a campus in Tuscany, Italy. Learn more at newhaven.edu .

The Director of Payroll & Student Employment serves as the primary manager for the Payroll and Student Employment Offices. This position is responsible for and accountable for directing the in-house payroll function and the time management systems for the University. This position will direct and participate in the preparation of the weekly and semi-monthly payrolls for faculty, staff, and students, ensuring compliance with all Federal and State laws as well as compliance with Union Bargaining Agreements.

This role is also responsible for providing direction and support for the Student Employment Office (SEO) aimed at making the employment process for students and the University community as effective and efficient as possible.

You will:

• Provides direction of all payroll related activities, including the supervision of administrative staff members.
• Provides direction of Student Employment Office (SEO) including the supervision of administrative staff members.
• Responsible for development, maintenance and compliance of payroll and SEO policies and procedures.
• Provides strategic leadership for Payroll operations while measuring and monitoring the effectiveness and efficiencies of the services provided.
• Ensures accurate and timely in-house processing of the University’s payrolls, weekly and semi-monthly, through Ellucian’s Banner system, time management systems, and payroll reporting requirements.
• Prepares and submits all federal and multi-state payroll tax reports, including quarterly and year-end returns; reviews non-wage payments for tax liabilities and acts as the general resource person for technical payroll and tax matters.
• Advises departments on payroll and taxation issues, policies, and procedures.
• Works with other members in the Business Office so the timely posting of all payroll transactions are properly recorded to the general ledger including reconciliations of payroll tax accounts and 403b liabilities.
• Manages tax table updates, W-2 processing, and develops the University’s annual payroll calendar.
• Assists with required data for various audits; financial statement, A-133, 403B and worker’s compensation.
• Reviews and recommends changes to improve operational effectiveness.
• Fosters an environment where a high level of customer service is delivered to faculty, staff and students.
• Understands and champions system changes, upgrades, and government mandated changes to payroll. Assists IT and HR in managing the implementation and maintenance of payroll and payroll related systems.
• Performs other duties as assigned

You need:

• Bachelor’s degree in Business, Human Resources or related field, and a minimum of eight (8) years of experience in a senior level payroll manager position.
• Five (5) years of supervisory experience, preferably in payroll.
• Expertise in the end-to-end payroll process and a high level of understanding of general business operations and internal control concepts.
• Solid knowledge of federal and multi-state regulations and payroll fundamentals including payroll tax, reporting, balancing, pay policies, garnishments, and payroll best practices
• Excellent interpersonal, verbal, and written communication skills are essential as are strong analytical, diagnostic, and problem-solving skills with attention to detail.
• A high level of technical skills and proficiency in the Microsoft Office suite.
• Ability to collaborate and communicate effectively across a wide range of constituencies.
• Ability to maintain and safeguard confidential and proprietary information.

Preferred Qualifications:

• An MBA and prior work experience in a higher education environment.
• Experience with Ellucian’s Banner HR / Payroll system and TimeClock Plus time and attendance system preferred.
• Certified Payroll Professional (CPP) designation preferred.

Whats in it for you:

• Health & Welfare Programs: Employees and their eligible family members, including spouses and dependent are eligible for Medical, Dental, Vision and Life Programs.
• Wellness & Fitness: On-campus Recreation and Fitness Center for employees and families; Employee Assistant Program
• Commitment to Educational Excellence: Tuition assistance for employees and eligible dependents; Tuition exchange opportunities
• Employee Discounts on products, services and educational opportunities
• Work/Life Benefits: Generous paid time off programs; progressive paid holiday schedule (including holiday break between Christmas and New Year’s); 4 weeks of parental paid leave.

*The University of New Haven is not a qualifying E-Verify employer and its use of E-Verify is limited to specific government projects. For that reason, candidates with STEM OPT authorization cannot be considered for employment.

*Note - the budgeted salary for this position is $95,000 - 120,000