Director of Operations

CESA 6; Town of Chippewa (WI); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player in education is seeking a detail-oriented Director of Operations to enhance the daily administrative functions of a charter school. This role is crucial for managing student enrollment, maintaining compliance with state regulations, and ensuring excellent customer service to families. The ideal candidate will thrive in a dynamic environment, demonstrating strong organizational and communication skills. Join a team dedicated to fostering moral character and civic responsibility in students through a rich curriculum. This is an exciting opportunity to make a significant impact in the educational landscape.

Qualifications

• Prior experience in a school’s front office is preferred.
• Strong computer skills and ability to learn new software quickly.

Responsibilities

• Oversee daily administrative operations and manage enrollment processes.
• Maintain detailed records and provide reports to the Headmaster.

Skills

Interpersonal Communication

Organizational Skills

Customer Service

Data Management

Self-motivation

Education

Experience in school front office

Tools

Microsoft Office

PowerSchool

Job description

Description

About Veritas Classical Academy

Veritas Classical Academy is a tuition-free charter school dedicated to providing a classical education that emphasizes moral character and civic responsibility. We aim to educate the minds and inspire the hearts of young people through a content-rich curriculum.

POSITION SUMMARY:

The Director of Operations will oversee the daily administrative operations of Veritas Classical Academy, developing and managing efficient processes that support our operations. This role requires a detail-oriented individual with strong organizational and interpersonal skills, capable of managing multiple tasks in a dynamic environment.

ESSENTIAL FUNCTIONS:

• Manages the annual enrollment and waitlist cycles, including late enrollment and withdrawal processes, and transfer of records documents/processes.
• Maintain detailed records of student enrollment in each grade level in PowerSchool.
• Provides weekly reports to Headmaster regarding enrollment numbers.
• Manages enrollment appointments, communication, and document collection.
• Manages document collection and upload per Wisconsin guidelines.
• Receives and processes record requests from schools; maintains student withdrawal files.
• Prepares all files for state audits, ensuring compliance with rules and regulations.
• Maintains all student files, uploads, and records.
• Manages all necessary uploads to the WI Dept. of Public Instruction.
• Provides excellent customer service to families over the phone, email, etc.
• Assists in coordinating textbooks, materials, lockers, and necessary student deposits.
• Assists the Headmaster in creating student sections and schedules in PowerSchool.
• Provides support for marketing, student recruitment, school events, etc.
• Other duties as assigned.

Requirements

POSITION QUALIFICATIONS:

Experience, Education and/or Licensure:

• Prior experience working in a school’s front office preferred
• Excellent interpersonal communication skills and the ability to build strong relationships
• Ability to organize confidential data efficiently.
• Ability to communicate effectively and professionally with students, parents, co-workers and the broader community
• Strong computer skills utilizing Microsoft Office and the ability to learn new software quickly
• Motivated self-starter with an ownership attitude.

WORK ENVIRONMENT / PHYSICAL DEMANDS:

Work Environment:

• Ability to work in a professional and flexible office environment, with or without visual and audible distractions.
• Ability to work in a fast-paced environment.

Physical Demands:

• While performing the duties of this position, the employee is occasionally required to stand, walk, sit, use hands to finger, handle or feel, and reach with hands and arms.
• Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and an ability to adjust focus.
• The employee is regularly required to communicate effectively, in person, via phone and in writing.
• The employee may occasionally lift or move office products and supplies, up to 20 pounds.