Director of Operational Excellence

PHIL; United States; Remote; USD 180,000 - 240,000; Full time

Benefits offered by this job

Remote work

Medical benefits

Dental benefits

Vision benefits

401(k)

Job summary

PHIL is seeking a Director of Operations to scale infrastructure, processes, and systems across patient support, pharmacists, and technicians.

You will lead a large, cross-functional team, embedding controls at the point of work and driving AI-powered automation to improve efficiency and quality monitoring.

Qualifications

• Bachelor's degree or equivalent experience.
• 10+ years in operations or process improvement in high-volume environments.
• 5+ years leading scalable operational teams or functions.
• Experience building operational processes and infrastructure from the ground up.
• Hands-on AI/automation experience to improve performance and monitoring.
• Experience building/overseeing a quality function with automated controls.
• Influence and accountability across teams without direct reporting authority.
• Strong written and verbal communication for senior leadership.
• Experience in regulated healthcare/pharmacy/clinical ops preferred.
• Ability to travel up to 20%.

Responsibilities

• Build and standardize processes, docs, and workflows for patient support, pharmacists, and pharmacy techs.
• Design scalable solutions to reduce friction and improve consistency.
• Partner with Engineering and Product to align systems with real workflows.
• Own AI-driven monitoring and risk pattern detection in real time.
• Define a roadmap for emerging AI capabilities and pilot new tools.
• Own the quality function including audits and automated controls.
• Drive cross-functional improvement initiatives and ensure accountability.
• Lead and develop a team; create real-time performance reporting for exec reviews.

Skills

Operations leadership

Process improvement

AI in operations

Quality management

Cross-functional leadership

Executive communication

Stakeholder influence

Travel readiness

Education

Bachelor's degree or equivalent experience

Job description

Company Overview

Founded in 2015, PHIL is a Series D health-tech startup that is building a platform that interfaces between doctors, pharmacies, and patients to streamline the process of patients receiving prescriptions. This is a complex, archaic industry, and we've set out to change that.

PHIL's B2B2C platform provides an end-to-end prescription management and delivery service. Our robust platform connects patients, prescribers, pharmacies, and manufacturers, enabling easy and affordable access to medicine. Through its digital stakeholder experiences, patient access services, market access solutions, and distribution models, pharma manufacturers can deliver affordable and timely therapy access to patients, resulting in more patients staying on their treatment plans longer. Consequently, pharma manufacturers are enabled for more innovation.

The team at PHIL is a group of like-minded individuals from varying backgrounds, passionate about creating a new and innovative healthcare platform that is focused on patient experience and overall human wellbeing. Ready to join our team of mission-driven, analytical, and passionate people? Keep reading!

Position Overview

Phil is seeking a highly experienced and proactive Director of Operations to join our Operational Excellence team. This role is responsible for building and scaling the infrastructure, processes, and systems that enable our Operations organization to perform at its best. Reporting to the Vice President of Operational Excellence, you will work closely with Operations, Product, Engineering, and Client Success.

Our Operations organization is large and multifaceted, spanning patient support, pharmacists, and pharmacy technicians. You will serve as a strategic and hands-on leader — setting direction and building the team while staying close to the work. Quality sits within your purview, and you will also own the broader operational process agenda across the organization, ensuring that every function has the structure, tooling, and standards it needs to operate effectively and scale.

Responsibilities:

Operational Infrastructure and Process Design

Build and standardize the processes, documentation, and workflows that underpin our patient support, pharmacist, and pharmacy tech functions. Identify gaps in how work gets done and design scalable solutions that reduce friction and improve consistency. Partner with Engineering and Product to ensure systems reflect how work actually flows, embedding controls at the point of work rather than inspecting after the fact.

AI-Enabled Operations and Continuous Improvement

Own the agenda for leveraging AI and automation to improve how the Operations organization works. Build AI-driven monitoring that surfaces error signals and risk patterns in real time, and partner with Engineering and Product to embed intelligent controls directly into operational systems. Define a forward-looking roadmap for emerging AI capabilities — evaluating new tools, piloting them, and integrating them into the operating model as they mature. The goal is an organization where technology does the heavy lifting on detection and prevention, freeing the team to focus on higher-order problem solving.

Quality Oversight

Own the quality function — including audit, analysis, and quality engineering — and drive a shift from reactive, manual auditing toward automated, system-embedded controls and predictive monitoring. Ensure quality issues are escalated quickly, owned clearly, and resolved with documented outcomes.

Cross-Functional Accountability and Execution

Drive improvement initiatives across partner teams, holding leaders accountable to committed timelines and measurable outcomes. Own escalation frameworks that ensure every cross-functional issue has an assigned owner and a defined path forward. Escalate blockers quickly with a proposed solution and ensure no initiative stalls — this is a role for someone who originates work and drives it to completion.

Team Leadership and Executive Communication

Lead and develop a team spanning operational excellence, quality, and process design. Build reporting infrastructure that gives leadership real-time visibility into performance and process health. Produce clear, data-driven narratives for executive and business reviews covering metrics, trends, root cause, and actions taken.

Qualifications:

• Bachelor's degree or equivalent experience
• 10+ years of operations, operational excellence, or process improvement experience in a complex, high-volume environment
• 5+ years leading and scaling operational teams or functions, not solely operating within an existing structure
• Demonstrated ability to build operational processes and infrastructure from the ground up, with a track record of measurable improvement
• Hands-on experience leveraging AI, automation, or software-based tools to improve operational performance and quality monitoring
• Experience building or overseeing a quality function, including automated and system-embedded controls
• Proven ability to influence stakeholders and drive accountability across teams without direct reporting authority
• Self-motivated and proactive, with a demonstrated bias toward originating work rather than waiting for problems to be defined
• Excellent written and verbal communication skills, with the ability to present to senior leadership
• Experience in a regulated, high-accuracy environment such as pharmacy, healthcare, or clinical operations preferred
• Ability to travel up to 20%

Benefits

Ground floor opportunity with one of the fastest-growing startups in health-tech

Fully remote working environment available in the following states: AZ, CA, CO, FL, GA, IA, ID, IL, IN, MA, MI, MO, NC, NH, NJ, NY, OH, OK, OR, PA, SC, TN, TX, UT, VA, WA, WI, WV

Competitive compensation (commensurate with experience)

Full benefits (medical, dental, vision)

401(k) contribution opportunity

PHIL Inc. is an equal-opportunity employer.