Director of Office Administration

Michael Page; Palo Alto (CA); Hybride; USD 225 000 - 275 000; Plein temps

Avantages offerts par ce poste

Hybrid work model

Health benefits

401k matching

Senior leadership exposure

Résumé du poste

MPI, a top ranked law firm with 7 domestic locations, seeks a Director Of Office Administration in Palo Alto to lead the administrative support team and oversee high level operations across the Palo Alto, San Francisco, and Utah offices, with regular travel between these sites.

The role offers a hybrid work model, a salary range of $225,000 to $275,000 based on experience, comprehensive health, dental, vision, and 401k with company match, and a pathway to liaise with senior leadership across

Qualifications

• 10+ years of experience in administrative oversight/office management.
• Experience managing large teams of direct reports in a law firm setting.
• Experience with office services, facilities, supplies, and vendor relationships.
• Ability to travel regularly between offices.
• Strong budget monitoring and cost control experience.

Responsabilités

• Lead daily office administration activities across Palo Alto, San Francisco, and Utah.
• Manage 16 direct reports across Facilities, Reception, and administrative support.
• Coordinate space, meeting areas, and shared resources to support employee needs.
• Monitor office budgets and administrative spending to support informed decisions.
• Maintain records for office services and vendor arrangements.
• Partner with internal stakeholders to address office needs and resolve operational issues.
• Improve administrative procedures to ensure reliable service.

Connaissances

People management

Office administration

Budget monitoring

Vendor management

Staff coaching

Description du poste

As a Director Of Office Administration in Palo Alto, you will the administrative support team and oversee high level oversight for 3 ofices. Candidates that have experience in mid-sized law firms or Big Law environments are strongly preferred.

This role is with a top ranked law firm with 7 domestic locations and a strong international precense. This person will travel between Palo Alto and San Francisco regularly, as well as quarterly to Utah.

Description

• Lead daily office administration activities to maintain consistent operations across the Palo Alto, San Francisco, and Utah offices.
• Manage 16 direct reports across Facilities, Reception, and administrative support - including performance management, coaching, and recruitment.
• Manage office services, supplies, facilities needs, and vendor coordination to meet business requirements.
• Coordinate office space, meeting areas, and shared resources to support employee needs.
• Monitor office budgets and administrative spending to support informed business decisions.
• Manage space planning and design, records storage, and any office construction projects or office move logistics.
• Maintain clear records for office services, vendor arrangements, and administrative activities.
• Partner with internal stakeholders to address office needs and resolve operational issues.
• Improve administrative procedures to support reliable service across the office.

Profile

A successful Director Of Office Administration should have:

• Ability to regularly travel between San Francisco and Palo Alto, and quarterly visits to Utah.
• Extensive people management experience is a large team of direct reports
• 10+ years of exposure to administrative oversight/office managerial responsibilities - ideally within a mid-sized law firm or Big Law environment.
• Experience managing office services, facilities needs, supplies, and vendor relationships.
• Ability to set priorities and manage multiple administrative activities.
• Experience monitoring administrative budgets and spending.
• Ability to maintain accurate administrative records and documentation.
• Experience working with internal stakeholders to address office operations needs.

Job Offer

• Hybrid working model with Mondays and Fridays remote.
• Competitive salary of $225,000 to $275,000 based on year of experience.
• Comprehensive benefits including health, dental, vision, and 401k with a company match.
• Opportunity to liase with senior leadership across 3 different offices.

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.