Director of HR, Payroll & Compliance

Henrico Education Foundation; Richmond (VA); On-site; USD 80,000 - 85,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Aflac Supplemental Benefits

403(b) retirement plan with match

Paid holidays

Paid time off on Summer Fridays

PTO - 15 days (tiered with service)

Job summary

Henrico Education Foundation seeks a Director of Human Resources to lead HR for a large, largely part‑time workforce across 15 afterschool sites, handling payroll, benefits, retirement plan administration, and compliance with federal and state laws.

The role partners with program leaders to ensure proper staffing and policy guidance in a fast‑paced environment, balancing licensing requirements and timelines with accuracy and confidentiality.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or related field, or equivalent experience.
• 5+ years of progressive HR experience, including at least 2 years in a senior or generalist role; recruiting experience required.
• Minimum 3 years of payroll administration experience; ADP experience preferred.
• Experience managing employee benefits programs, including enrollment cycles, vendor invoice reconciliation, and COBRA compliance.
• Experience with 403(b) or similar retirement plans, including contribution limits, employer match mechanics, and ERISA compliance basics.
• Preferred experience with childcare licensing requirements.
• SHRM‑CP, PHR, or CPP certification a plus.

Responsibilities

• Ensure compliance with federal, Virginia, and local employment laws, payroll regulations, reporting requirements, and company policies.
• Monitor compliance with wage‑and‑hour laws, employee classifications, and leave requirements.
• Maintain childcare licensing compliance for personnel, including background checks, credentials, and required training records.
• Manage employee data and records in ADP Workforce Now, including payroll, benefits, and compliance files.
• Support audits and compliance reviews related to payroll, benefits, and licensing.
• Manage the talent acquisition process, including posting positions, reviewing resumes, and conducting initial interviews.
• Manage all pre‑hire and post‑hire onboarding, including payroll, benefits, and new‑hire paperwork, and conduct orientation for all full‑time and part‑time employees.
• Manage the offboarding process, including final pay, benefits termination, and COBRA notices.
• Support performance management by guiding supervisors on goal setting, coaching, performance improvement plans, and corrective actions.
• Support part‑time staff and program leaders by answering HR questions, resolving concerns, maintaining thorough documentation, and providing clear, neutral, and consistent policy guidance.
• Implement HR policies and procedures that maintain a positive work environment.
• Collaborate with leadership on employee engagement and retention initiatives, including team‑building activities and events.
• Process payroll accurately and on time for all employees using ADP Workforce Now.
• Manage payroll deductions, tax withholdings, garnishments, and other payroll adjustments.
• Administer employee benefits programs, including enrollments, qualifying life events, and annual open enrollment.
• Coordinate with benefit providers and reconcile monthly benefit invoices.
• Administer the organization's 403(b) retirement plan, including contributions, employer match processing, and vendor coordination.
• Serve as the primary point of contact for employee questions about payroll, benefits, and retirement plans.
• Prepare payroll, benefits, and staffing reports as requested by leadership.
• Coordinate and adjust daily staffing assignments across 15 afterschool sites to ensure adequate coverage and compliance with safety and licensing requirements.
• Respond in real time to staffing shortages, call‑outs, and changing site needs by identifying and deploying available staff.
• Creatively problem‑solve staffing challenges while maintaining required staff‑to‑student ratios and credentialing standards.
• Serve as the primary point of contact for Program Directors on staffing needs and coverage solutions.
• Review timekeeping records to verify staff schedules and work locations, ensuring accurate time data flows into payroll.
• Support the organization's CPR and First Aid training by becoming a certified instructor.

Skills

HR compliance

Payroll administration

Employee relations

Staffing management

Record keeping

ADP Workforce Now

Education

Bachelor's degree in HR or related field

5+ years HR experience

2+ years in senior/generalist role

Payroll administration experience

ADP experience

HR certification (SHRM-CP/PHR/CPP)

Tools

ADP Workforce Now

Microsoft Office

Job description

Henrico Education Foundation seeks a Director of Human Resources to lead HR for a large, largely part‑time workforce across 15 afterschool sites, handling payroll, benefits, retirement plan administration, and compliance with federal and state laws.

The role partners with program leaders to ensure proper staffing and policy guidance in a fast‑paced environment, balancing licensing requirements and timelines with accuracy and confidentiality.