Director of Facilities Management - Manhattan

ADAPT Community Network; New York (NY); On-site; USD 80,000 - 85,000; Full time

Job summary

ADAPT Community Network seeks a Director of Facilities Management to lead facilities, building services, and fleet operations across NYC locations. You will ensure safe, compliant, and efficient operations while supporting growth through strategic planning and expansions.

The role requires managing diverse teams, overseeing budgets, and coordinating with vendors, with a focus on energy efficiency and sustainability initiatives. Travel across sites is expected.

Qualifications

• Bachelor’s degree in engineering or equivalent.
• 7+ years of progressively responsible managerial experience.
• Strong knowledge of building systems (HVAC, electrical, plumbing, fire/life safety).
• Experience managing large-scale facilities and vendor/contractor relationships.
• Budgeting, capital project planning, and contract negotiations.

Responsibilities

• Lead Facilities Management and Building Services across multiple sites.
• Oversee building operations: HVAC, electrical, plumbing, fire/life safety, security.
• Ensure compliance with NYC Building Codes, OSHA, EPA and related regs.
• Develop facilities policies, procedures, and QA standards.
• Manage contracts for repairs, upgrades, and construction projects.
• Provide strategic oversight of fleet operations and regulatory compliance.
• Develop annual operating and capital budgets and monitor spend.
• Collaborate with leadership to plan expansions and improvements.
• Coordinate with vendors and contractors to complete projects.
• Provide safety training and ensure health and safety standards.

Skills

Leadership

Budgeting

Analytical thinking

Communication

Team supervision

Interpersonal skills

Education

Bachelor’s Degree in Engineering

Tools

Microsoft Office Suite

Work order systems

Job description

Why Join ADAPT?

It's more than a job; it's a calling. It's where passion meets purpose. ADAPT Community Network, formerly United Cerebral Palsy (UCP) of NYC provides a multitude of services to people with developmental disabilities. At ADAPT, we are 3,000 strong, and it takes every one of us to empower the lives of the people we support. With caring and great resources at hand, we know what it takes to help people live fuller, happier, healthier lives. Our employees show their commitment to the people we support every day, and we all deliver on our promise to provide innovative and comprehensive services to individuals with developmental disabilities.

SUMMARY

Under direction of the Regional Director of Facilities, the Director of Facilities Management is responsible for leading and overseeing all aspects of ADAPT Community Network’s facilities, building services, and fleet operations across their assigned locations. This role ensures facilities are safe, well-maintained, and compliant with all regulatory standards, while also supporting organizational growth through strategic planning, renovations, and expansion projects.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The duties and responsibilities of the Director of Facilities Management will include, but are not limited to the following:

• Leads and manages the Facilities Management and Building Services departments, including recruitment, training, supervision, performance management, and development of staff.
• Oversees building operations across all sites, including HVAC, electrical, plumbing, fire safety, and security systems.
• Ensures compliance with NYC Building Codes, OSHA, EPA regulations, fire safety, hazardous waste disposal, and other applicable federal, state, and local requirements; coordinates corrective actions for any violations.
• Develops and implements facilities policies, procedures, and quality assurance standards to ensure consistency and efficiency across locations.
• Conducts regular inspections of agency sites, ensuring facilities and grounds are clean, safe, and maintained to the highest standards.
• Oversees contracts for repairs, upgrades, and construction projects, including managing bidding processes and ensuring adherence to contract terms.
• Provides strategic oversight of the agency’s fleet, ensuring vehicles are maintained, safe, and compliant with applicable regulations.
• Develops and manages the division’s annual operating and capital budgets, ensuring cost-effective use of resources.
• Collaborates with program and administrative leadership to assess facilities needs, plan for expansion, and support organizational growth initiatives.
• Develops and implements a long-range facilities strategy, including sustainability initiatives and energy efficiency improvements.
• Coordinates with vendors, contractors, and external agencies to support timely and effective completion of projects.
• Provides staff with safety training and ensures the workplace adheres to agency health and safety standards.
• Participates in agency-wide committees and cross-departmental initiatives as a subject matter expert for facilities management.
• Prepares reports, data analyses, and projections to inform senior leadership decision-making.
• Performs other related duties and special projects, as assigned.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Bachelor’s Degree in Engineering.
• At least seven years of progressively more responsible managerial experience.
• Strong knowledge of building systems (HVAC, electrical, plumbing, fire/life safety) and regulatory requirements (OSHA, EPA, NYC Building Codes, etc.).
• Demonstrated success in managing large-scale facilities, multi-site operations, and vendor/contractor relationships.
• Proven experience with budgeting, capital project planning, and contract negotiations.
• Excellent organizational, analytical, and problem-solving skills.
• Strong leadership and interpersonal skills, with the ability to effectively supervise diverse teams and collaborate across departments.
• Proficiency in Microsoft Office Suite, work order systems, and other facilities management technologies.
• Ability to travel regularly across agency sites within NYC.
• Commitment to ADAPT Community Network’s mission of inclusion, accessibility, and service excellence.

COMPENSATION: $80,000 - $85,000 Annually + Industry-Leading Benefits!

At ADAPT, we value diversity, equity, inclusion, accessibility, and belonging. We strive to ensure that our employees are comfortable bringing their whole, authentic self to work and that the people we support can also be their authentic selves. We value diverse backgrounds, opinions, ideas, and ways of thinking. We aim to build an inclusive and diverse workforce that is empowered and supported with leaders who create diverse and inclusive teams. We continuously seek opportunities for the organization to foster a more positive, respected, united, and collaborative culture.

ADAPT Community Network is proud to be an equal opportunity employer and is committed to creating an inclusive environment for all employees. Qualified candidates of diverse ethnic and racial backgrounds and status are encouraged to apply for vacant positions at all levels.