Director of Facilities

IFMA Boston; Massachusetts; On-site; USD 85,000 - 115,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

Vacation time

Holidays

Retirement plan with 4% match

Pre-tax commuter benefits

Public transportation incentive

Reciprocal entrance to local education

Job summary

The Massachusetts Historical Society in Boston seeks a Director of Facilities to lead maintenance, safety, and operations for its 48,000 square foot, six-story building housing priceless collections.

The role supervises staff and vendors, manages budgets and capital projects, coordinates with Collections staff, and is on-call 24/7 for alarms and emergencies, with a regular Monday–Friday schedule but extended hours as needed.

Qualifications

• Bachelor’s degree strongly preferred; Associate’s Degree or equivalent management or technical certifications accepted.
• At least ten years of progressively increasing facilities management experience.
• Strong project management, budget oversight, vendor management, and staff supervision.
• Collaborative communication across departments to manage cross-functional projects.
• Experience managing computerized building management systems.
• Experience performing basic maintenance: carpentry/painting, plumbing, minor electrical.

Responsibilities

• Direct and maintain the facility to protect staff, researchers, and collections.
• Supervise staff and vendor performance to ensure high-quality service.
• Plan, schedule, and manage maintenance and capital projects.
• Collaborate with Collections staff on facilities aspects affecting preservation.
• Manage on-call response for alarms, emergencies, and off-hours coverage.

Skills

Project management

Budget oversight

Vendor management

Staff supervision

Collaborative communication

Building management systems

Maintenance skills

Education

Bachelor’s degree

Associate’s Degree or equivalent

Tools

Computerized building management systems

Job description

Massachusetts Historical Society Director of Facilities Position Announcement

The Massachusetts Historical Society, founded in 1791, is America’s oldest historical society. Located in the Back Bay of Boston, in a 48,000 square foot historically registered building, the MHS is home to priceless documents, art, and artifacts that pre-date the Revolutionary War, and which continue up to the present day .

The Director of Facilities manages and maintains the MHS facility to ensure the safety of staff, researchers, the public, and to protect the Society’s collections and environment . The Director is responsible for ensuring optimal building performance in support of the Society’s mission . The position works closely with facilities team members to assist with maintenance, repair, and general operation of the building including supervising staff and vendor performance to ensure the highest quality service and value, recommending improvements to operations, and planning and scheduling work . The position also collaborates with Collections staff on aspects of facilities management that overlap with the preservation of the Collection . The position requires the ability to manage projects , prioritize work , and solve problems collaboratively across departments.

The Society’s historically registered building is headquartered in the Back Bay of Boston, and consists of 48,000 square feet , six floors and basement , with occupancy and capital budgets to be managed by the Director.

This position is on call 24/7 for alarms, emergencies, facilities staff outages, and event coverage . The Director is the first person on the call list for alarms, emergencies, and off-hours calls, and has the responsibility to either respond or delegate the response directly, while managing all follow-up.

While the Society’s regular work week is Monday-Friday, 8:00AM-5:00PM, the building opens and closes outside of these hours and is open on Saturday . Earlier and later work hours will be required to meet the needs of the Society . Exclusive of special events , building hours include: Monday-Thursday, close at 6:00PM, Friday, close at 5:00PM, Saturday hours 8:00AM-3:00 PM.

This role works on site, 100% of the time.

A full copy of the job description is available upon request .The successful candidate will possess the following skills and experience:

Bachelor’s degree strongly preferred; Associate’s Degree or equivalent management or technical certifications and trainings accepted ;

At least ten ( 10 ) years of progressively increasing facilities management experience is required.

Strong project manage ment , budget oversight , vendor management , and staff supervisor

Collaborative communication with ability to successfully manage projects that span multiple departments

Experience managing computerized building management systems

Experience performing basic maintenance work : carpentry/painting, plumbing, painting, minor electrical

The essential functions of this job include the following requirements:

Residence in sufficient proximity to Boston to be able to respond onsite on a 24/7 basis to alarms and other emergencies.

Prolonged periods sitting at a desk and working on a computer.

Ability to lift 25-50 pounds regularly, and 50 pounds or more with assistance from other Facilities department and/or MHS staff.

Ability to work on site full time.

Ability to travel throughout facility as required to conduct safety inspections, including ability to use stairs, and ability to access attic, basement, or other spaces with narrow confines . Frequent c limbing, kneeling, stooping, turning, reaching, pushing, pulling, carrying, shoveling, sweeping, using a ladder, and using hand and power tools are all essential functions of this position.

Ability to travel to and from and be present on-site during trainings or any emergency.

Ability to conduct in-person and virtual trainings , including evacuation trainings , workplace safety training, and emergency drills

A s part of its offer process, MHS will conduct a reference, education verification, and criminal background check for any finalist . We are not able to sponsor visas.

No staffing agency contacts, please.

Compensation and Benefits :

Annual pay: $85,000.00-$115,000.00 year, depending on experience . Full-time employees are eligible for benefits on their first day of work . The MHS offers a generous benefits package , including:

• Medical, dental, vision, life, and disability insurance
• Medical and dependent care flexible spending accounts
• Vacation starting at three weeks plus 12–14 paid holidays per year
• Generous sick time
• Retirement benefits with an employer match of up to 4%
• Pre-tax commuter benefits and a monthly public transportation incentive
• Reciprocal entrance to local education and cultural institutions

Equal Opportunity Statement :

The MHS is an equal opportunity employer committed to hiring and maintaining a workforce in accordance with Massachusetts and federal law . Applicants need not meet 100% of all job qualifications in order to be considered as candidates .

Interested candidates in need of accommodation in the application process may contact our HR Director, Erika Barrie, at [e-mail] or 617-646-0581.