Director of Events

Thurgood Marshall College Fund, Inc.; United States; Remote; USD 75,000 - 85,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

Employer matching 403(b) plan

Paid time off & holidays

Job summary

The Thurgood Marshall College Fund (TMCF) is seeking a Director of Events to develop and execute an overall event strategy for programs, meetings, conferences, and special events. You will lead the events team, manage budgets exceeding $3 million, and collaborate with the Programs and Development teams to maximize revenue and impact.

You will negotiate vendor contracts, select venues, manage registrations, and produce marketing collateral while ensuring timely delivery of event milestones and

Qualifications

• Bachelor's degree in Marketing, Communications, Advertising or Sales is required.
• 4–6 years experience in marketing, events, customer service, brand promotions, or sales.
• Excellent verbal, writing, and presentation skills.
• Strong project management and ability to multitask in fast-paced environment.
• Proactive self-starter with ability to work independently and set priorities.
• Ability to work evenings and weekends for events.

Responsibilities

• Manage the events team and day-to-day budgets/strategy; collaborate with Programs and Development teams.
• Develop new ideas for meetings, events, and conferences to drive revenue.
• Negotiate vendor contracts and oversee event execution with senior leadership.
• Create and reconcile event budgets; manage conference/hotel registrations.
• Oversee production of event collateral, sponsorships, and logistics for VIPs.
• Coordinate program planning meetings and ensure objectives are met.

Skills

Project management

Verbal communication

Written communication

Presentation skills

Organization skills

Time management

Team collaboration

Education

Bachelor's degree in Marketing, Communications, Advertising or Sales

Tools

MS Office

Job description

The Director of Events will develop the overall event strategy that includes the planning and execution of all event elements regarding programs, meetings, conferences and special events for the Thurgood Marshall College Fund (TMCF). S/he will be responsible for defining and implementing this strategy with a focus on delivering events that will serve as profitable business drivers. Additionally, the Director of Events is responsible for managing the events team and the day to day budgets and strategy and collaborate with the Programs and Development teams on event expectations and needs. TMCF events play a multifaceted role: introducing and engaging new people to the organization, raising substantial dollars to support our mission, and increasing the visibility and awareness of TMCF. The Senior Events Manager will work with internal and external teams to optimize the impact of the events.

Reports To:

Assistant Vice President of Events

Responsibilities:

• Manage the events team and the day to day budgets and strategy, and collaborate with the Programs and Development teams on event expectations and needs.
• Develop new ideas and continuous improvements for meetings, events, and conferences, which will drive additional revenue to the organization
• Find innovative ways to generate revenue/in-kind support and cut expenses for events
• Develop marketing and special events production schedules and corresponding timelines and milestones
• Create and reconcile event budgets in excess of $3 million
• Select venues for conferences and events in target areas
• Manage conference and hotel registration process
• Collaborate on the production and printing of event collateral materials
• Organize pre/onsite/post logistics of event VIPs
• Manage pre-event activity including venue site selection, contract negotiation, food and beverage selection, A/V needs, booth design, event staffing and speakers, attendee hotel accommodations, signage, agendas and on-site services, as well as pre-event meetings and reviews with all event attendees and show participants
• Organize and facilitate program planning meetings (e.g., strategy sessions, progress checks) to ensure that all parties involved are properly informed and contributing, as necessary, to assure program success and to ensure that program objectives are met
• Negotiate vendor contracts on behalf of TMCF with oversight on execution by senior leadership
• Strategize closely with development and programs teams to develop new ideas and continuous improvements for meetings, events and conferences, which will drive additional revenue to the organization
• Find innovative ways to generate revenue/in-kind support and cut expenses for events
• Develop marketing and special events production schedules and corresponding timelines and milestones
• Create and reconcile event budgets in excess of $3 Million
• Select venues for conferences and events in target areas
• Create conference and hotel registration process for conferences
• Assist with the production and printing of marketing collateral materials
• Administrative duties to include processing expense reports, scheduling meetings and making phone calls
• Manage TMCF Events Coordinator and Marketing/Events Consultants
• Recruit, train, organize, and support event volunteers
• Create Emergency Action Plans for all TMCF events/conferences
• Work with General Counsel on Securing Event Insurance
• Organize pre/onsite/post logistics of event VIPs
• Assist CIO, VP of Finance, and Director of Marketing on selecting Event Systems
• Selects and manages external corporate travel agency team
• Direct pre-event activity including venue site selection, contracts negotiation, food and beverage selection, A/V needs, booth design, event staffing and speakers, attendee hotel accommodations, signage, agendas and on-site services, as well as pre-event meetings and reviews with all event attendees and show participants.
• Organize and facilitates program planning meetings (e.g., strategy sessions, progress checks) to ensure that all parties involved are properly informed and contributing, as necessary, to assure program success and to ensure that program objectives are met
• Negotiate vendor contracts on behalf of TMCF with oversight on execution by senior leadership
• Assist TMCF event/conference partners with pre/onsite/post event customer assistance with exhibition and speaking needs
• Performs other duties as assigned.

Required Competencies and Qualifications:

• Bachelor’s degree in Marketing, Communications, Advertising or Sales
• 4 to 6 years experience working in marketing, event, customer service, brand promotions, or sales
• Outgoing personality with a passion for events and brand promotions
• Strong project management skills, with great attention to detail
• Comfortable in a fast paced environment and able to manage multiple projects
• Be a proactive self-starter with the ability to work independently. Need strong ability to set priorities, solve problems, and be resourceful under pressure
• Excellent verbal, writing, and presentation skills
• Proven ability to work with individuals at all levels of an organization
• Diplomatic, energetic, self-motivated, creative, and flexible
• Strong organizational skills are necessary to keep multiple short and long term projects on track
• Ability to work under pressure in order to meet strict deadlines
• Working knowledge of Internet and basic MS Office applications
• Ability to work some nights and weekends for events and promotions

Additional Information:

Compensation

The anticipated compensation range for this position is:

Annual Salary: $75,000 – $85,000 annually

Bonus eligibility: Up to 5% of Annual salary

Actual compensation will be determined based on relevant experience, skills, internal equity, and organizational needs, in accordance with applicable laws.

Benefits Overview

The Thurgood Marshall College Fund (TMCF) offers a benefits package that may include medical, dental, and vision coverage on a cost-shared basis; employer-paid short-term disability (STD), long-term disability (LTD), and basic life insurance; retirement benefits (including a 403(b) plan with employer matching contributions of up to 6% of eligible compensation); paid time off; paid holidays; and professional development opportunities, subject to eligibility and plan terms.

Work Environment & Physical Requirements

This position may involve extended computer use, lifting up to 15 pounds, and require evening and weekend work. Participation in and assistance with special TMCF events may necessitate a temporary change in normal working conditions, including a shift in days or hours worked, and/or working in alternative locations (e.g., outdoors).

The Thurgood Marshall College Fund is an equal opportunity employer. We do not discriminate on the basis of any characteristic protected by applicable federal, state, or local law.

Reasonable Accommodations

Applicants requiring reasonable accommodations may contact [e-mail].

At-Will Employment Disclaimer

Employment with the Turgood Marshall College Fund ( TMCF) is at-will. This posting does not constitute a contract of employment or guarantee employment for any specific duration.

In addition to any leave or benefits provided by the Thurgood Marshall College Fund ( TMCF), employees may also be eligible for paid sick leave, paid family leave, or other statutory leave and benefits as required by applicable federal, state, or local law.