Director of Clinical Experiences, Certification, Data, and Recruitment

Tusculum University; Greeneville (TN); On-site; USD 55,000 - 80,000; Full time

Job summary

Tusculum University seeks a qualified administrator to maintain teacher candidate records, analyze licensure transcripts, and create data reports for faculty and external reporting. The role also supports recruitment for the Education Division and oversees office operations.

You will coordinate field experiences for teacher candidates, supervise staff, and collaborate with the Education Dean to ensure compliance with state regulations and accreditation requirements.

Qualifications

• Requires Bachelor’s Degree; Master’s Degree preferred.
• Extensive experience in teacher licensure and in office management.
• Knowledge of Word, Excel, and PowerPoint.

Responsibilities

• Maintain teacher candidate records and monitor licensure requirements.
• Analyze transcripts for eligibility for initial and additional licensure endorsements.
• Create data reports for faculty decision-making and external reporting.
• Recruitment support for Tusculum University Education Division.
• Oversee office operations for the Education department and manage student workers.
• Administer and oversee field experiences for teacher candidates.

Skills

Office management

Data management

Communication skills

Education

Bachelor’s Degree; Master’s Degree preferred

Tools

Microsoft Word

Excel

PowerPoint

Job description

BRIEF JOB SUMMARY

Each staff member at Tusculum University is an integral part of serving and mentoring students and enacting the University’s mission, which is as follows: “Building on a rich Presbyterian heritage and a pioneering spirit, Tusculum University provides an active and experiential education within a caring Christian environment to inspire civic engagement, enrich personal lives, and equip career-ready professionals.” In support of that mission, staff should advance all components of the mission statement. This includes the university’s faith-based tradition, which emphasizes closeness of staff-student involvement, both within and without the classroom, in order to cultivate citizenship, Christian character and practical wisdom among members of the University community. As a part of that mission, the university is committed to creating a campus climate in which the Christian faith is reasonably and persuasively presented and in which the
university offers a program of quality education in the liberal arts and sciences with the concept of the wholeness of life as interpreted by the Christian faith. The Director of Clinical Experiences, Certification, Data, and Recruitment will maintain and monitor teacher candidate records for all students seeking teacher certification at both the undergraduate and graduate levels. Analyze transcripts for eligibility for initial and additional licensure endorsements. Manage surveys of employers and completers, pull data from Student Learning & Licensure, and create
data reports for faculty decision-making and external reporting. Maintain office files; maintain IMC Lab, copy room, and building activities; and oversee student workers. This role will also provide a level of recruitment that encompasses 25% of the job which includes but it not limited to attending recruitment events, assist with Marketing materials and swag, help organize materials for distribution, work with area K-12 school districts to coordinate recruitment opportunities, etc.

EDUCATION/EXPERIENCE

• Requires Bachelor’s Degree– Master’s Degree preferred–and extensive experience in teacher licensure and in office management
• Knowledge of computer and computer programs – Microsoft Word, Excel, and PowerPoint

ESSENTIAL FUNCTIONS

• Follow academic and other related administrative policies
• Maintain records and monitor data on teacher candidate progress, Praxis/admission test, and licensure requirements
• Collect institutional effectiveness data for reports
• Respond to correspondence and messages related to teacher certification
• Maintain knowledge of changing Certification and Accreditation requirement; ensuring program requirements meet both institutional and state guidelines
• Work with the Education Dean to Interpret state regulations for teacher certification
• Correspond with State Department of Education concerning licensure issues
• Verify and recommend licensure credentials to the State Department of Education
• Manage college surveys
• Pull data reports from Student Learning & Licensure
• Create and maintain candidate data reports to inform programmatic review, faculty decision making, and external reporting
• Record minutes for department meetings
• Work with the Education Dean to Monitor and maintain department budget records
• Work with the Education Dean to Supervise work study students
• Work with the Education Dean to Prepare annual reports for THEC and Title II
• Update and maintain department program checklist
• Organize and serve as ex-officio member and recorder on the Teacher Education Review Board
• Maintain an efficiently run Education office, including copy room, for the COG North building
• Manage the IMC lab, copy room, library materials, and office equipment
• Support efforts aimed at the recruitment and retention of faculty, staff, and students
• Supervise lending records of educational materials
• Serve on advisory councils and committees as requested
• Assist with Commencement and Convocation
• Perform other duties as assigned
• Administer and oversee all field experiences for teacher

education candidates. This includes arranging initial placements for candidates, overseeing
completion of field experience requirements, addressing issues/concerns related to field
experiences, and collecting/analyzing both formative and summative evaluations. This includes
all certification fields and types—e.g. traditional and Job Embedded.

• Recommend grades for student teaching experience coursework and provide appropriate placement information to Student Records.
• Assign, train, and supervise those individuals who act as college supervisors and mentor teachers for field experiences.
• Schedule, advertise, and hold informational meetings for students applying for student teaching each semester.
• Administer and oversee initial certification procedures and documentation for all teacher education candidates.
• Administer and oversee recertification processes and/or added endorsements for certified teachers.
• Annually update School of Education handbook related to field experiences, practicum and/or certification.
• Advise students who return to add additional endorsements.
• Conduct Stakeholder district/building visits with the Education Dean to ensure the quality of the program.
• Assist Education with assessment of field experiences and analysis of data.
• Attend state certification meetings as needed.
• Other duties as assigned by the Dean of Education.
• Devote up to 25% of the role to supporting recruitment initiatives for Tusculum University, with a primary focus on the Education Division.
• Promotes the mission of Tusculum University to all faculty, staff, students and community at large.

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

KNOWLEDGE, SKILLS, AND ABILITIES

• Ability to prioritize, yet, multitask and respond in a timely manner to requests from staff and students
• Can work independently with strong organizational skills and attention to detail
• Excellent written and oral communication skills
• Proficient with Microsoft Office
• Ability to supervise
• Knowledge of state, out of state, and institutional requirements pertaining to teacher certification
• Knowledge of modern office practices, procedures, and equipment
• Knowledge of institution’s catalog, course content, and guidelines for evaluating transcript when transferring credit and screen requirements
• Ability to evaluate situations and make decisions
• Ability to handle extremely confidential information
• Ability to use tact and diplomacy
• Knowledgeable about bookkeeping
• Can work under pressure
• A record of high character and collegial behavior
• Ability to follow and execute verbal and written instructions.
• Utilize logic to ascertain solutions to problems.
• Best practices in Online, Hybrid and Face-to-face instruction
• Proficient with Outlook, Word, Excel, and PowerPoint

PHYSICAL REQUIREMENTS

• Work is normally performed in a typical interior/office work environment. You may be required to work occasional irregular hours, including some nights and weekends.
• Able to lift up to 25 pounds on occasion.
• Communicate effectively.
• Must be able to walk distances, sit or stand for long periods of time, and climb stairs.

MISSION STATEMENT

Building on a rich Presbyterian heritage and a pioneering spirit, Tusculum University provides an active and experiential education within a caring Christian environment to inspire civic engagement, to enrich personal lives, and to prepare career-ready professionals.

Tusculum University is an Equal Opportunity Employer and provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. In addition, we are an equal opportunity employer and value diversity. All employment is decided on the basis of qualifications, merit, and business need.

Tusculum participates in E-Verify and observes the guidelines as a Tennessee Drug Free Workplace. Applicants will be required to submit to and complete substance abuse testing at a laboratory chosen by Tusculum University and an employment background check, which includes a criminal background check, employment verification, license verification , and credit history . If hired, the candidate will be required to submit proof of eligibility to work in the United States.