Director of Business Services (3838)

Queen Creek Unified School District; Queen Creek (AZ); On-site; USD 85,000 - 125,000; Full time

Job summary

Queen Creek Unified School District invites applications for the position of Business Services Department Manager. The role oversees a broad set of budgeting, accounting and finance activities to support the Chief Financial Officer and ensure compliance with District policies, GAAP, and state/federal statutes.

The successful candidate will have a BS/BA in Accounting or Business Administration with 2+ years in school district leadership, USFR knowledge, and proficiency with Visions.

Qualifications

• BS or BA in Accounting or Business Administration or related field plus 2 years verifiable work experience in school district leadership.
• Working knowledge of the Uniform System of Financial Records for Arizona School Districts (USFR)
• Experience in utilizing computerized accounting applications - Visions software preferred
• Possess excellent oral and written communication skills
• Ability to organize and prioritize work
• Ability to apply technical knowledge and fundamental principles in accounting, administration, budget and finance
• Experience in analyzing records and maintaining financial records
• Knowledge of laws and regulations governing school districts which pertain to school business and finance
• Must pass a background clearance
• Must obtain an Arizona IVP Level One Fingerprint Clearance Card

Responsibilities

• Supervise all functions of the Business Services Department
• Prepare evaluations for staff and communicate performance regularly
• Manage resources and job duties, reassigning as necessary, to ensure fluidity and efficiency while maintaining compliance through strong internal controls
• Provide reports and information to the CFO as needed, but at least monthly
• Monitor budget expenditures and assist in budget preparation, Annual Financial Report preparation, and budget input into Visions software
• Coordinate and collaborate with Human Resources department to maintain data integrity related to staffing and payroll
• Ensure coordination and communication with other departments and school sites to relate financial and business matters to the needs of school administration, instructional programs, and school services
• Facilitate site and department training related to all functions of the Business Services Department
• Coordinate with Grants Management Specialist and Coordinator of State and Federal Programs concerning all grant funding
• Coordinate with CTE Director on all financial information and reports to the JTED
• Reconcile District financial records with the Maricopa County School Office and the Maricopa County Treasurer's Office
• Oversee bidding for any procurements needing to be solicited using the sealed bid process
• Monitor and oversee procurement to ensure compliance with the assistance of the Procurement/Accounting Specialist
• Audit and ensure compliance on attendance and enrollment process to ensure accuracy of District ADM reporting with Arizona Department of Education
• Serve as District Liaison for state-mandated audits
• Monitor the E-rate process and serve as a point of contact in the application of E-rate funds
• Monitor and assist in submission of Cash Management Reports
• Monitor Grant end of year balances and reversions from Completion reports
• Perform other job-related duties as assigned to advance district priorities.

Skills

Budgeting

GAAP

USFR

Visions

Auditing

Communication

Education

Bachelor's degree in Accounting or Business Administration

Master's degree preferred

Tools

Visions software

Job description

Job Goal

Oversee the business activities of the Business Services Department to ensure the District's financial operations and procedures are in compliance with District policy, GAAP, federal and state statutes, rules, and regulations. Perform a variety of budget, accounting and finance functions to assist the Chief Financial Officer.

Job Goal

Oversee the business activities of the Business Services Department to ensure the District's financial operations and procedures are in compliance with District policy, GAAP, federal and state statutes, rules, and regulations. Perform a variety of budget, accounting and finance functions to assist the Chief Financial Officer.

Qualifications

• BS or BA in Accounting or Business Administration or related field plus 2 years verifiable work experience in school district leadership. Masters Degree Preferred.
• Working knowledge of the Uniform System of Financial Records for Arizona School Districts (USFR)
• Experience in utilizing computerized accounting applications - Experience with Visions software preferred
• Possess excellent oral and written communication skills
• Ability to organize and prioritize work
• Ability to apply technical knowledge and fundamental principles in such fields as accounting, administration, budget and finance
• Experience in analyzing records and maintaining financial records
• Knowledge of laws and regulations governing school districts which pertain to school business and finance
• Must pass a background clearance.
• Must obtain an Arizona IVP Level One Fingerprint Clearance Card

TERM OF EMPLOYMENT

261 Days; 12 Months

COMPENSATION

Per QCUSD salary schedule for applicable position

BENEFITS

As per QCUSD District policy

REPORTS TO

Chief Finance Officer

EVALUATION

Initial evaluation to be completed no later than ninety (90) days after first day of work; thereafter, annually by supervisor

HOURS

40 hours per week, Monday - Friday 7:30 am - 4:00 pm

CLASSIFICATION

Exempt.

Performance Responsibilities

• Supervise all functions of the Business Services Department
• Prepare evaluations for staff and communicate performance regularly
• Manage resources and job duties, reassigning as necessary, to ensure fluidity and efficiency while maintaining compliance through strong internal controls
• Provide reports and information to the CFO as needed, but at least monthly
• Monitor budget expenditures and assist in budget preparation, Annual Financial Report preparation, and budget input into Visions software
• Coordinate and collaborate with Human Resources department to maintain data integrity related to staffing and payroll
• Ensure coordination and communication with other departments and school sites to relate financial and business matters to the needs of school administration, instructional programs, and school services
• Facilitate site and department training related to all functions of the Business Services Department
• Coordinate with Grants Management Specialist and Coordinator of State and Federal Programs concerning all grant funding
• Coordinate with CTE Director on all financial information and reports to the JTED
• Reconcile District financial records with the Maricopa County School Office and the Maricopa County Treasurer's Office
• Oversee bidding for any procurements needing to be solicited using the sealed bid process
• Monitor and oversee procurement to ensure compliance with the assistance of the Procurement/Accounting Specialist
• Audit and ensure compliance on attendance and enrollment process to ensure accuracy of District ADM reporting with Arizona Department of Education
• Serve as District Liaison for state-mandated audits
• Monitor the E-rate process and serve as a point of contact in the application of E-rate funds
• Monitor and assist in submission of Cash Management Reports
• Monitor Grant end of year balances and reversions from Completion reports
• Perform other job-related duties as assigned to advance district priorities.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand, sit and talk or hear. The employee is frequently required to use hands and arms, stand, bend or stoop. The employee is frequently required to move about the campuses and to drive to the schools and departments in the District. The employee must regularly lift and/or move up to 15 pounds and occasionally lift and/or move up to 30 pounds.

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision and the ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee may be exposed to wet and/or humid conditions, outside weather conditions and extreme heat or cold.

The noise level in the work environment is usually moderate.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Notice of Nondiscrimination

Queen Creek Unified School District does not discriminate on the basis of race, color, religion, national origin, sex, disability, age or sexual orientation in admission and access to its programs, services, activities, or in any aspect of their operations and provides equal access to the Boy Scouts and other designated youth groups. Queen Creek Unified School District also does not discriminate in its hiring or employment practices. The following employees have been designated to handle inquiries regarding the nondiscrimination policies: Title IX Coordinator, Director of Athletics & Student Services, 20217 E. Chandler Heights Rd., Queen Creek, AZ 85142, Phone [phone] and Compliance Officer for Section 504/ADA, Director of Special Education, 20217 E. Chandler Heights Rd., Queen Creek, AZ 85142, Phone [phone].

El Distrito Escolar Unificado de Queen Creek no discrimina por motivos de raza, color, religión, nacionalidad, sexo, discapacidad, edad u orientación sexual en la admisión y el acceso a sus programas, servicios, actividades ni en ningún aspecto de sus operaciones, y ofrece igualdad de acceso a los Boy Scouts y otros grupos juveniles designados. El Distrito Escolar Unificado de Queen Creek tampoco discrimina en sus prácticas de contratación. Los siguientes empleados han sido designados para atender consultas sobre las políticas antidiscriminatorias: Coordinador del Título IX, Director de Atletismo y Servicios Estudiantiles, 20217 E. Chandler Heights Rd., Queen Creek, AZ 85142, Teléfono 480-987-7488; y Oficial de Cumplimiento de la Sección 504/ADA, Director de Educación Especial, 20217 E. Chandler Heights Rd., Queen Creek, AZ 85142, Teléfono 480-987-5990.