Director of Budget Operations

William & Mary; United States; On-site; USD 135,000 - 165,000; Full time

Job summary

William & Mary, a premier public university, seeks a Director of Budget Operations to lead the development and management of the institution's operating budget. The role oversees multi-fund budgets and strategic forecasting in collaboration with senior leadership and the Chief Budget Officer.

The successful candidate will guide forecasting, financial analysis, and budget execution, coordinating with departments, external stakeholders, and governance bodies to ensure fiscal integrity and

Qualifications

• Master's degree or equivalent combination of education and experience.
• Proven track record developing and managing budgets for large organizations.
• Strong analytical skills with ability to produce reports in various formats.
• Ability to coordinate budget formulation with university priorities.
• Expertise in budgeting and advanced financial analysis.

Responsibilities

• Direct the development of the University's operating budget across all fund sources.
• Oversee budgets and financial transactions totaling over $600,000,000 annually.
• Draft annual operating budget with the Chief Budget Officer.
• Forecast tuition/fee and enrollment changes with leadership.
• Draft the six-year plan with senior leadership.
• Brief executive leadership on budgets, forecasts, and planning.
• Monitor state/federal actions and fiscal impacts for leadership.
• Coordinate data model and chart of accounts with data control.
• Meet monthly with deans and directors to align resource needs.
• Lead financial system transitions such as Workday upgrade.
• Monitor revenues/expenses and propose budget adjustments.
• Prepare Board of Visitors presentation materials and resolutions.
• Support committees with detailed financial analysis.

Skills

Budget management

Financial analysis

Forecasting

Leadership

Communication

Stakeholder engagement

Budget execution

Workday

Education

Master's degree

Tools

Workday

Job description

Job Requisition:

JR101949 Director of Budget Operations (Open)

Job Posting Title:

Director of Budget Operations

Department:

CC00456 WM001 | WMUO | Budget & Financial Planning

Job Family:

Staff - Budget

Worker Sub-Type:

Regular (benefited)

Job Requisition Primary Location:

William & Mary

Primary Job Posting Location:

Posting Location - William & Mary

Job Description Summary:

• Reporting directly to the Chief Budget Officer, the Director of Budget Operations directs the development of the University's overall operating budget by directing the allocation, monitoring, and evaluation of the University's internal budget to ensure adequate funds are available. Specific responsibilities include, but are not limited to:
• Overseeing the university's operating budgets across all fund sources and related financial transactions totaling over $600,000,000 annually.
• Cooperatively drafting the William and Mary annual operating budget using advanced financial forecasting methodologies with the Chief Budget Officer.
• Work in conjunction with institutional leadership to evaluate and forecast potential tuition/fee and enrollment changes.
• Collaboratively draft the official William and Mary six-year plan with both the Chief Budget Officer and senior leadership throughout the institution.
• Brief the Chief Budget Officer and Provost on complex financial topics including proposed budget, financial forecasts, scenario analysis, and strategic planning.
• Monitor, track, and interpret state and federal executive/legislative actions to determine institutional fiscal impacts. Communicate these findings to executive leadership at William and Mary.
• Coordinate with data control on designing and maintaining the foundational data model/chart of account elements for William and Mary.
• Meet monthly with associate deans, CIO, directors, and Foundation CFOs to understand and quantify their resource needs each year for consideration in the annual budget, evaluate off-cycle budget requests, and complete financial reconciliations.
• Serving as a functional area leader and steering committee member for financial system transitions such as William & Mary's Enterprise Resource Planning system upgrade to Workday.
• Monitor state appropriation and allotment and submit transfers and adjustments as needed.
• Writing and preparing resolutions for BOV action related to the Six-Year Plan, Operating Budget, tuition and fees, etc.
• Creating and compiling presentation materials for the Board of Visitors.
• Participate in institutional advisory committees on assorted strategic topics and provide detailed financial analysis as requested.
• Manage Master Service Agreements with 10 W&M Foundations and coordinate invoicing/payment.
• Developing state operating budget amendments for submission to the Governor and General Assembly consistent with the university's six-year plan.
• Independently reviewing, revising, and approving, all operating transactions required to be entered into the Commonwealth's Performance Budgeting System.
• Monitoring revenues and expenses for conformance to budget and developing recommendations for budget adjustments as appropriate.
• Coordinating detailed financial research and analysis as requested to support leadership.
• Maintaining data and creating reports from the university and state financial systems as needed.
• Providing fiscal assistance, guidance and training to units as needs dictate, and in response to requests, prepare, submit and approve budget
• Managing central budget office staff and division of workflow for 5 direct reports.

Required Qualifications:

• Master's degree or an equivalent combination of education, experience, and training.
• Substantive professional experience and specialized expertise directly related to the position.
• Demonstrated experience developing and managing budgets for a large-scale organization including comprehensive knowledge of the principles and practices of program budget planning, formulation, evaluation, and budget execution.
• Strong analytical skills with the ability to analyze complex information and produce reports in a variety of formats.
• Ability to prepare comprehensive evaluations of budget requests and their justifications, and coordinate budget formulation with university priorities.
• Expertise in budgeting and advanced financial analysis.
• Proficiency using a variety of software applications, with demonstrated skills in using an automated financial system.
• Excellent interpersonal oral and written communication skills, with the ability to interface effectively with a variety of internal and external constituencies.
• Demonstrated business acumen, strong leadership and planning skills with the ability to manage a team and provide mentoring and skill development.

Conditions of Employment:

• This position may require working outside of normal business hours, including evenings, weekends, and holidays.

Salary: Up to $150,000 commensurate with experience and internal ali