Director of Administrative Operations

National Museum of Wildlife Art; Farmville (VA); On-site; USD 62,000 - 70,000; Full time

Benefits offered by this job

Health & dental benefits

Paid leave & holidays

Retirement savings (VRS)

Life & long-term care insurance

Employee assistance program

Educational benefits

Fitness center membership

Job summary

The Longwood Center for the Visual Arts (LCVA) at Longwood University in Farmville seeks a Director of Administrative Operations to manage facilities, budget, and visitor services while upholding AAM accreditation standards.

The role partners with the Executive Director, coordinates donor relations, budgeting, scheduling, and staff supervision, and requires occasional night/weekend work on campus.

Qualifications

• Bachelor's degree in arts or museum studies from an accredited institution.
• Excellent interpersonal, communication, and customer service skills.
• Strong organizational and project management abilities.
• Ability to work with diverse university and community stakeholders.
• Occasional nights and weekends required.

Responsibilities

• Oversee facilities, security, climate control, and safety per museum standards.
• Apply AAM standards and ensure accreditation compliance.
• Recruit and supervise student workers and onboarding.
• Manage facilities daily operations and business continuity.
• Coordinate budget planning, donor relations, and reporting.
• Maintain donor database and Raiser's Edge records.
• Plan and attend LCVA advisory board meetings and events.

Skills

Interpersonal skills

Communication

Project management

Stakeholder relations

Event planning

Education

Bachelor's degree in arts or museum studies

Master's degree in arts or museum studies

Tools

Raiser's Edge

Job description

The Longwood Center for the Visual Arts (LCVA) invites applications for a Director of Administrative Operations (FA149). The LCVA is Longwood University's American Alliance of Museums-accredited art museum, located on the corner of Main and Third Streets in downtown Farmville. Its renowned collection includes outstanding examples of American, African, and Chinese Art. In particular, the museum's American Collection features 19th-, 20th-, and 21st-century works, with an impressive subset of Contemporary Folk Art and art by Virginians. Temporary exhibitions highlight historic and contemporary works of national acclaim. The permanent collection is also exhibited in all academic buildings throughout Longwood's campus, including five named galleries. The LCVA's educational programs span the breadth and depth of art and focus on engaging the public and regional schools on the importance of art in everyday life.

About Longwood University:

A comprehensive university with a strong liberal arts foundation, Longwood has a distinctive mission to develop citizen leaders who are prepared to make positive contributions to the common good of society. Founded in 1839, Longwood is the third-oldest public university in Virginia. Longwood is part of the proud tradition of higher education in the Commonwealth of Virginia. Roughly one hour's drive from Charlottesville, Lynchburg, and Richmond, Longwood is located in the historic two-college community of Farmville. Longwood currently has approximately 4,600 undergraduate and graduate students and 41,000 alumni. It maintains affiliations with the neighboring Robert Russa Moton Museum of civil rights history and the Longwood Center for Visual Arts, a nationally accredited university art museum. A member of the Big South Conference, Longwood competes at the NCAA Division I level.

Job Description:

The Director of Administrative Operations is responsible for managing museum operations with regard to facilities, budget, and visitor services, ensuring that the standards for accredited museums from the American Alliance of Museums are met, and ensuring that Longwood University and LCVA policies and procedures are followed. This position will also assist the Executive Director with strategic and budget planning, calendar and project management, and donor, advisory board, and stakeholder relations.

Facility & Operations Management

• Fully understand, interpret, and implement Longwood and LCVA policies and procedures, especially with regard to art facility management including but not limited to security, climate control, and safety. Ensure policies and procedures are followed.
• Master and apply American Alliance of Museums standards and best practices, to ensure LCVA's compliance as an AAM-accredited museum.
• Recruit, hire, train, schedule, and supervise student workers who serve as gallery attendants. Assist in onboarding new staff when needed.
• Serve as building coordinator, log, manage, and ensure timely and accurate completion of work orders and ensure facilities are safe, clean, and well-maintained on a daily basis.
• Provide oversight of the museum's security and environmental controls, implementing safety standards, emergency planning, training, and testing, and ensuring business continuity.
• Keep logs of access permissions, inventoried University property, and up-to-date emergency contact information and ensure university offices have accurate information.
• Maintain positive and proactive relationships with Longwood University offices, including facilities, campus police, and IT.

Budget & Project Management

• Serve as the key liaison between the LCVA and Academic Affairs budget and procurement personnel.
• Assist Executive Director and the staff in developing the annual budget plan, exhibition plan, and programming schedule; track projects to ensure schedule is met.
• Track financial and donor contributions, budgets, and expenditures to ensure that staff remain within annual budget plans and follow budget policies and procedures.
• Serve as the Executive Director's proxy in approval of leave time for staff and check leave balances, log approvals, ensure leave is noted on calendars.
• Manage the Executive Director's calendar and represent the Executive Director's views to various stakeholders in his absence.

Visitor, Donor, Advisory Board, and Stakeholder Relations

• Staff the main phone line and email account of the LCVA, responding to all inquiries in a timely, accurate, and courteous manner.
• Maintain accurate and current database of donors, advisory board members, and museum supporters. Ensure Raisers Edge is up-to-date.
• Communicate with and maintain positive relations with donors, advisory board members, and other University and community stakeholders.
• Draft for Executive Director's approval and manage the production and mailing of annual gift solicitation letters and donor proposals.
• Plan and execute donor events and LCVA Advisory Board meetings, including but not limited to invitations, scheduling, layouts, hospitality for guests, and itineraries.
• Prepare for, attend, and write minutes of meetings of the LCVA Advisory Board and ensure committee staff liaisons write minutes and submit for committee meetings.
• Assist Executive Director with writing and proofreading as needed.

This position is located in Farmville, Virginia, and is required to work in person on Longwood University's campus. Some night and weekend work will be required.

Visa sponsorship is not available for this position.

Required qualifications:

Bachelor's degree (arts or museum studies preferred) from an accredited institution.
Excellent interpersonal, communication (oral and written), and customer service skills. A high degree of professionalism is required.
Excellent organizational and project management skills, with an eye for detail. Demonstrated ability to manage multiple tasks and projects simultaneously.
Ability to work with all types of constituents including University and corporate leaders, donors, faculty, students, administrators, community members, colleagues, schoolteachers, and volunteers.
Must work some nights and weekends as needed.

Preferred qualifications:

Master's degree in the field of arts or museum studies from an accredited institution.
Proven success in managing an organizational budget.
Experience working in a museum setting and familiarity with AAM accreditation standards.
Prior work experience in a university or college setting.

Additional Information:

This is a full-time, administrative & professional faculty, exempt position. The anticipated salary range for this position will be $62,000 to $70,000 annually. A successful fingerprint-based criminal background investigation is required. AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.

Commonwealth of Virginia benefits accompany this position to include:

• State health and dental benefits & flexible spending accounts
• Paid leave (which may include sick leave, personal leave, annual leave, etc.), and 13 holidays
• Retirement savings plans (some with limited employer match available (VRS))
• Life & Long-Term care insurance
• Employee Assistance Program
• Employee discounts for various services, including Verizon
• Educational benefits for most employees
• Cost-effective Fitness Center membership for employees

In compliance with the Americans with Disabilities Act (ADA), Longwood University will provide, if requested, reasonable accommodations to applicants in order to provide access to the application and/or interview process. You are not required to note the presence of a disability on your application. If, however, you require accommodations in the application and/or interview process, please contact the Office of Human Resources at 434-395-2074 or [e-mail].

Per CFR: Title 34, the Title IX Coordinator's contact information can be located through this link http://www.longwood.edu/titleix/. A diversified workforce is an important part of our strategic plan. EOE/AA