Director II, Campus Events

Monroe Community College; City of Rochester (NY); On-site; USD 78,000 - 89,000; Full time

Job summary

Monroe Community College seeks a Director of Campus Events to lead planning, scheduling, and coordination of all College facilities for campus and community activities. You will supervise campus events staff, manage budgets, and develop contracts with external groups to maximize revenue while ensuring compliance and quality service.

You will build relationships with internal departments and external clients, negotiate pricing, and drive event excellence across the Brighton and Downtown campuses,

Qualifications

• Master’s degree from a regionally accredited institution.
• Three years of event planning and management experience.
• Three years of supervisory/managerial experience.
• Proficiency with Microsoft Office and internet research, including background checks.
• Expertise in budgeting, negotiating contracts, and vendor management.
• Strong interpersonal, problem-solving, project management, and collaboration skills.
• Ability to work with diverse populations.

Responsibilities

• Lead the planning, scheduling, and coordination of College facilities for events.
• Negotiate fee-based access to conference rooms, classrooms, and other spaces.
• Supervise Campus Events staff and student aides.
• Audit client accounts and contracts to recover costs.
• Develop and maintain client relationships to drive revenue and growth.
• Represent MCC to community groups regarding space needs.
• Establish policies for event planning and facility management.
• Collaborate with internal departments to create external-use contracts.

Skills

MS Office Suite

Internet research

Background checks

Budgeting

Contract negotiation

Vendor relationships

Interpersonal communication

Problem solving

Project management

Diversity & inclusion

Education

Master's degree

Tools

Visio

Ad Astra Scheduling Software

Job description

The Director of Campus Events reports to the Vice President, Economic and Workforce Developmentand Career Technical Education in the Economic Development and Innovative Workforce Services (EDIWS) Division for Monroe Community College (MCC). This position is responsible for the planning, scheduling, and coordinating of College personnel in implementing services related to the rental and use of all College facilities for activities sponsored by either the College or the community. The Director trains, supervises, evaluates, and assigns work to Campus Events professional staff, support staff, and student aides. The Director ensures the Campus Events department's goals and strategies support the College's Strategic Plan and acts as a knowledgeable ambassador promoting excellence, innovation, and efficiency across our diverse campus community.

Examples of Duties & Responsibilities:

Primary Functions:

• Responsible for leadership and oversight of College event facilities to ensure successful execution of programs and services that foster student development and education.
• Duties include the coordination, scheduling, and negotiation for fee-based access to conference rooms, meeting rooms, classrooms, event space, computer rooms, athletic facilities, theatre, and parking lots at the Brighton Campus and Downtown Campus.
• Supervises employees and manages the daily operations of the Campus Events Office.
• Identifies, analyzes, and recovers operational costs by conducting detailed audits of client accounts, contracts, and service usage, ensuring accurate billing and maximizing revenue. Proactively develops and maintains relationships with prospective and existing clients, leveraging data-driven insights to expand the client base and drive sustainable growth.
• Cultivates vendor relationships and negotiates pricing and service agreements to enhance the event experience while ensuring effective resource management and increased revenue generation.
• Manages all operational, risk management, and policy considerations related to the rental of Monroe County-owned MCC student, conference, meeting, recreational, and athletic facilities.
• Conducts preliminary research on potential clients to verify authenticity through background and fact checks.
• Works with various internal departments to establish relationships and creates contracts for extended use of College facilities by external groups.
• Establishes and evaluates fees associated with external usage of facilities.
• Represents the College to community groups related to space needs and events.
• Creates and enforces policies with respect to event planning and facility management.
• Develops and maintains positive relationships with students, staff, and outside clients in creating partnerships.

Secondary Functions:

• Represents Campus Events and EDIWS Division on college-wide committees.
• Assists the College with planning and execution of large events, such as:Graduation, Spring Fling, Fall Festival, Homecoming, among others.
• Performs other duties and responsibilities assigned by the Vice President, Economic & Workforce Development & Career Technical Education.
• Leads, supervises, coordinates, and evaluates any direct reports, departments, and programs?adhering to appropriate College procedures.
• Adheres to the College Code of Conduct.
• Contributes to, supports, and maintains an equitable, inclusive, and collaborative College environment.
• Maintains technological competencies utilized by the College.
• Commits to the philosophy of a comprehensive community college.
• Commits to professional growth, which includes seeking ongoing training in diversity, equity, and inclusion to better serve students.

Requirements:

Required Qualifications:

• Earned a master's degree from a regionally accredited higher education institution.
• Three (3) years of experience in event planning and management.
• Three (3) years of supervisory and management experience.
• Demonstrated proficiency with computer skills in Microsoft Office Suite and Internet research backgrounds and fact checks on potential rental clients.
• Mastery of the basic skills required in budgeting, negotiating contracts, and vendor relationships.
• Evidence of effective interpersonal communication, problem-solving, project management, and follow-through.
• Ability to work well with diverse populations.

Preferred Qualifications:

• Event planning experience in an academic or higher education environment.
• Five (5) years of experience in event planning, including scheduling and coordinating personnel for events in a large organization.
• Familiarity with VISIO Diagram Software; Ad Astra Scheduling Software a plus.
• The ideal candidate should be able to thrive in a position with heavy multitasking and time management skills.
• Bilingual and able to read, write, and speak Spanish, or other languages, proficiently

Additional Information:

Salary: Salary is determined based on experience, internal equity, and college budget. This position has a range of $78,000 to $89,000 and is based on these factors.

MCC offers a Flexible Work Policy for benefit-eligible employees. Types of flexible work arrangements include flextime/staggered shifts, remote work/telecommuting, and compressed work schedule. The availability of flexible work arrangements varies by division, department, and position, based upon business and operational needs. Limitations to flexible work arrangements are outlined in the official policy.

Physical Demands and Working Conditions:

The physical demands and working conditions described below are representative of those that must be met by an individual to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position involves primarily sedentary work, including prolonged periods of computer use and keyboarding. The role requires the ability to communicate effectively in verbal and written form. The position may involve occasionally lifting or moving items up to 10 pounds. Work is performed in a typical office environment with no adverse conditions. Occasional travel between campus buildings or to other local or out-of-town locations for meetings or conferences may be required.

Prohibition of Remote Work Outside New York State: Remote work locations outside New York State are not authorized by the College due to out-of-state tax and regulatory implications. In limited circumstances, prompted by business or operational needs, the College may approve requests to work remotely outside of New York State, on a short-term, temporary basis.

Monroe Community College prohibits discrimination based on race, color, religion, sex, sexual orientation, pregnancy, familial status, gender identity or expression, age, genetic information, national or ethnic origin, physical or mental disability, marital status, veteran status, domestic violence, victim status, criminal conviction, or any other characteristic or status protected by state or federal laws or College policy in admissions, employment, and treatment of students and employees, or in any aspect of the business of the College.