Director, Grants Management

URI; New York (NY); On-site; USD 80,000 - 105,000; Full time

Benefits offered by this job

Inclusive work environment

Equal opportunity employer

Job summary

A nonprofit organization in New York is looking for a Director of Grants Management to oversee publicly funded contracts and ensure compliance. The position requires at least five years of experience in program management and grants, along with a master's degree in public administration. You'll develop fiscal policies and conduct training for staff on grants management. A strong command of financial practices in a nonprofit setting is essential, along with excellent communication skills. This role contributes directly to achieving organizational goals.

Qualifications

• 5+ years of experience in managing programs and budgets.
• Knowledge of grant management and related policies.
• Ability to write reports and proposals.

Responsibilities

• Oversee grants compliance and negotiations.
• Develop fiscal and grants management policies.
• Ensure compliance across all departments.

Skills

Grant management

Financial analysis

Communication skills

Organizational development

Project management

Education

Master’s degree in public administration or related field

Tools

Sage Intact

MS Word

Excel

Job description

Founded in 1980, Urban Resource Institute (URI) is the nation’s largest provider of domestic violence shelter services and a leader in supporting homeless families. Operating 24 shelters across New York City, URI provides 3,700 beds nightly in purpose-built shelters that offer trauma-informed services including counseling, childcare, case management, and more. URI’s Justice Initiatives extend support beyond shelter, offering programs in economic empowerment, legal advocacy, youth prevention, and abusive partner intervention. URI also develops permanent affordable housing as part of its long-term commitment to safety, stability, and healing.

POSITION OVERVIEW

Reporting to the Chief Financial Officer, the Director of Grants Management is the overall administrator of all publicly funded contracts for the organization. The Director of Grants Management oversees the functions of grants compliance, negotiations of new and existing private and government grants by coordinating, monitoring, and evaluating the fiscal and program operations.

The Director, Grants Management works in conjunction with the Development Division to respond to funding opportunities determined to be appropriate for the organization. Conducts grant management workshops for URI managers and staff.

The Director, Grants Management is a senior management position within URI with regular attendance in all senior level meetings and interfacing with all levels management within the organization.

MAJOR DUTIES AND RESPONSIBILITIES

• Maintain all private funded contracts according to agency and grantor rules and regulations.
• Act as the primary liaison between URI and private grantors (i.e. compliance, negotiations).
• Maintain current knowledge of local, state and federal policies and procedures.
• In conjunction with the Finance Department, develop fiscal and grants management policies and procedures for private funded contracts (i.e. bid process, physical inventory, audit checks, check requests, etc.).
• Establish agency policies and procedures for managing all aspects of grants including startup, renewals, amendments, modifications, closeouts, etc.
• Provide all staff with training as it relates to grants management. Provide training in strategies for effective grants management.
• Ensure uniformity of grants compliance across Department/Programs by interpreting URI and grantor policies and procedures. Maximize grant compliance.
• Develop effective quality assurance systems/timeliness to monitor and track grant mandates and deliverables including management of post award management board.
• Ensure preparation of required grantor reports, correspondence and related documents according to specified timeframes. Coordinate program/budget preparations and modifications according to grantor guidelines/timelines and agency needs.
• Prepare summary reports for senior management that concern grant management issues and trends.
• Maintain effective relationships with grantors, collaborating agencies and related services organizations.
• Ensure feedback to grantors regarding their contract monitoring visits.
• Meet regularly with all levels of URI management as a group or individually to provide feedback about grants and to share grant management expertise.
• Participate in program and agency strategic planning initiatives.
• Decrease loss of program services.
• Gather fiscal information about matters impinging on grants deliverables.
• Make recommendations to resolve budgetary obstacles.
• Achieves budget objective by monitoring expenses and ensuring centralized purchasing policies and procedures
• Summarize variance reports and initiate corrective actions for under/overspending.
• Re-allocate unspent funds according to agency needs and grantor guideless.
• Maintain confidentiality of financial information and plans.
• Research local, state and federal requests for proposal/request for application.
• Maintain standard agency history/background/documents needed for RFP responses.
• Other duties as requested based on department and/or organizational need.

SPECIFICATIONS FOR EDUCATION/CERTIFICATIONS/LICENSES

• Master’s degree in public administration or a related degree required.

REQUIRED SKILLS AND EXPERIENCE

• At least five years of experience in managing/supervising programs services and budgets.
• Knowledge of grant managing program services and budgets.
• Knowledge of trends in supportive services, housing, AIDS and homelessness, helpful.
• Skills in the areas of program, proposal and budget development, evaluation and organizational development.
• Ability to effectively communicate with grantors, residents, participants and staff.
• Ability to write effective, clear and timely reports, proposals and other documents.
• Knowledge of and skill in using computer software including but not limited to accounting, MS Word, Excel and other related program/contract management applications.
• Ability to attend to details while coordinating various activities simultaneously.
• Ability to work independently, collaboratively and with minimal supervision.
• Ability to travel to appointments, meetings, conferences, etc. for job related business.
• Strong understanding and command of financial management and business operations within a non-profit is required; experience with Sage Intact is a plus.
• Experience/knowledge should include nonprofit accounting, including sophisticated fund and grant accounting, compliance, and reporting and deep knowledge and understanding of the Office of Management and Budget Circular Single audit (A133).
• GAAP content knowledge and expertise.
• Flexibility and aptitude in working with non-financial colleagues.
• Strong problem solving and analytical skills.

SPECIFICATIONS FOR PHYSICAL REQUIREMENTS

• Ability to travel to appointments, meetings, conferences, etc. for job related business.
• Will be required to read printed and handwritten materials.
• Will be required to manipulate the computer mouse and keyboard.
• Will be required to read information on computer screen.
• Will be required to use computer keyboard and mouse.
• Must be able to sit for extended periods of time.
• Must be able to enter information in digital forms and spreadsheets.

At URI we are committed to cultivating an inclusive work environment. We actively seek a diverse candidate pool and encourage candidates of all backgrounds and abilities to apply. At URI we offer equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status, or any other protected category under federal, state and local law.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.