Director - Finance

Glade Run Lutheran Services in; Zelienople (Butler County); On-site; USD 95,000 - 125,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

401K with company match

Life insurance

Tuition reimbursement

Paid time off and holidays

Job summary

Glade Run Lutheran Services in Zelienople, PA, is seeking a Director of Finance with a strong accounting and healthcare billing background. The role reports to the Chief Financial Officer and leads the Finance Department, handling monthly financial statements, month-end close, audits, and regulatory reporting.

Strong focus on internal controls, cash flow, and payer compliance. The ideal candidate will have an associates degree in accounting or related field and at least five years in

Qualifications

• Associates degree in accounting or business-related field preferred.
• Minimum of five years' work experience in medical/behavioral healthcare billing experience required; must have computer proficiency – Excel, Word, Accounting software systems.
• Be able to multi-task and absorb information across a broad spectrum of topics.
• Have exceptional attention to detail with strong analytical/problem solving and research capabilities.
• Have knowledge of Internal Controls, Risk Management, Fund Accounting and Cash Flows, Accounts Receivables and Payroll.
• Demonstrate ability to set priorities, meet deadlines and schedule time efficiently.
• Knowledge and experience with Electronic Medical Record Billing Systems and Integrated Accounting Information Systems.
• Two years of supervisory experience required.

Responsibilities

• Oversee monthly financial statements and month-end adjusting entries.
• Provide audit and budgetary support and assist in grant reports.
• Supervise AR, payroll, and billing staff and ensure timely cash flow.

Skills

Accounting proficiency

Excel

Word

Accounting software

Analytical thinking

Attention to detail

Internal controls

Cash flows

AR and payroll

Supervisory experience

Education

Associates degree in accounting

Tools

Paycom

EMR Billing Systems

Integrated Accounting Systems

Job description

Position Summary:

Glade Run Lutheran Services is currently seeking an individual with accounting experience to fill the position of Director of Finance. The Director will report to and work with the Chief Financial Officer to meet all organizational financial and accounting requirements. Responsibilities include the monthly preparation of all financial statements, all month end adjusting entries including prepaid items and accruals, providing audit and budgetary support, assisting the Chief Financial Officer on all special projects including grant reports and the meeting of regulatory requirements, preparation of quarterly board of director reports, the coordination of all agency insurance policies and related activities, and general accounting oversight.

QUALIFICATIONS:

Associates degree in accounting or business-related field preferred.

Minimum of five years' work experience in medical/behavioral healthcare billing experience required; must have computer proficiency – Excel, Word, Accounting software systems.

Be able to multi-task and absorb information across a broad spectrum of topics.

Have exceptional attention to detail with strong analytical/problem solving and research capabilities.

Have knowledge of Internal Controls, Risk Management, Fund Accounting and Cash Flows, Accounts Receivables and Payroll.

Demonstrate ability to set priorities, meet deadlines and schedule time efficiently.

Knowledge and experience with Electronic Medical Record Billing Systems and Integrated Accounting Information Systems.

Two years of supervisory experience required.

Ability to interpret through oral and written methods financial information to the CFO, other staff and outside entities as needed.

Ability to work independently and exercise appropriate daily judgment.

Must have acceptable PA State Police clearance and PA Child Abuse History clearance.

Must have Invoicing, cash receipts and aged receivables reporting knowledge

Must be able to identify with the agency Mission Statement and support the agency's Core Values

CORE COMPETENCIES:

The Director of Finance will assist the Chief Financial Officer in the daily operations of the Finance Department. In addition to the Core Competencies listed below the Director will supervise the department at the direction of the Chief Financial Officer or in the Chief Financial Officer's absence.

Accounts Receivable:

Oversee and monitor (daily) all accounts receivable activities ensuring effectiveness and efficiencies are being achieved.

Daily supervision of the Lead Billing Specialist, the Billing Specialists and the Finance Referral Coordinator.

Ensure timely billing and maximization of cash flow in all areas of accounts receivable (by monitoring daily billing activities).

Oversee, authorize and monitor the cash receipt process for all AR billing activities ensuring timely posting and follow up of all questionable items.

Oversee the production of and review the A/R Aging Reports for all related billing. Review and work with the Billing Specialists the aging reports on a weekly basis. Periodically review the Aging Reports with the Chief Financial Officer. All claims in excess of 90 days past due must be accompanied by detailed explanations and action plans.

Prepare monthly Accounts Receivable Aging Report for inclusion in the monthly Board Report package. Review with the Chief Financial Officer.

Supervise and assist all Billing Specialists on a daily basis in ensuring all billing is taking place in a timely manner.

Communicate and meet with Program staff any process issues needing attention

Supervise and monitor daily all referrals, admissions and insurance verification activities and processes. Monitor the effectiveness of the authorization, insurance and eligibility processes.

Supervise and monitor on a daily basis all EMR billing activities including clearing house items and end recipient (payer) items needing prompt attention. Ensure and Review monthly all AR/GL reconciliations submitted by the Billing Specialists.

Ensure compliance with all regulatory and payer guidelines.

Keep all program billing rates and other payer data up to date. Monitor all rate changes and any related claims adjustments needed.

Create, monitor and amend as necessary all internal controls related to the entire AR billing cycle.

Create, monitor and amend as necessary all AR policies and procedures including the production and oversight of AR billing manuals (“How to Guides”).

Prepare the monthly AR Bad Debt report and review with the Director of Finance.

Prepare Gratuitous Services General Ledger Entries.

Verify that all Accounts Receivable steps on the month end closing list have been completed (regardless of Billing Specialist assigned). On a daily basis communicate effectively with the Accounting Supervisor all billing and cash receipt progress.

Ensure accuracy and integrity of all Accounts Receivable accounts related to daily fiscal operations.

Payroll:

Complete Oversight of Payroll Processing

Ensure Bi-Weekly Payroll Process is occurring on time and accurately

Oversee Paycom Payroll Database (understand functionality and use it in an efficient and effective manner)

Establish that Payroll processing guidelines are created and updated as needed.

Ensure at a minimum one qualified trained back up employee for the payroll processing function.

fReconcile all Payroll Liability accounts on a monthly basis.

Oversee and document guidelines needed for all external and internal reporting requirements related to Payroll.

Assist in the Financial Reporting to include (but not limited to) the following:

Monthly Financial Statement Package for Executive management Team (EMT) and Board/Committee members.

Assist with all month-end closing processes – Support timely monthly, quarterly, and year-end financial closing including assigned journal entries, balance sheet account reconciliations, accruals, and overall general ledger maintenance.

Assist with Audit Preparations - Annual External Fiscal Audit, 990 Preparation, 401(k) Audit and other audits

Internal Control compliance and monitoring processes

Assist in the oversight and development of Accounting Internal Controls Policies and Procedures. Apply new accounting policies and ensure compliance with current rules and regulations

Perform special projects and other general accounting services as needed.

Accounts Payables:

Work with the Assistant Director of Finance to ensure Accounts Payable are being processed timely, accurately and efficiently.

Work with the Assistant Director of Finance to ensure internal controls are in place and being adhered to and monitored.

Other Items:

Process daily on-site deposits and monitor all cash receipt activities (including Glade Run Foundation and Miscellaneous items).

Other journal entry preparation as needed.

Glade Run Foundation – Assist in accounting for Glade Run Foundation and Glade Run (Parent)

Position Type

Full-Time/Regular

Who We Are:

Founded in 1854 by the Rev. Dr. William Passavant in Zelienople, Pennsylvania, Glade Run has evolved over the last 170 years to meet the changing and increasingly challenging needs of children, adults and families throughout Western Pennsylvania and beyond. Last year, Glade Run served over 7,000 individuals with impactful, innovative services in school, home, and community based settings.

Glade Run uses the Sanctuary® Model as our blueprint for clinical and organizational change which, at its core, promotes safety and recovery from adversity through the active creation of a trauma-informed community while applying the following Sanctuary commitments within all aspects of our programming: Nonviolence, Emotional Intelligence, Social Learning, Democracy, Open Communication, Social Responsibility, and Growth and Change. Our recognition that trauma is pervasive in the experience of human beings forms the basis for Glade Run's culture as we focus not only on the individuals in which we serve, but equally on our staff and the systems who provide their treatment. Glade Run is an Equal Opportunity Employer.

What We Offer

(Must meet eligibility requirements- see policies/plan documents for complete requirements and eligibility)

Comprehensive benefits including medical, dental, vision, paid time off, and paid holidays for full-time staff

401K offerings with agency match at $1.00 per dollar contributed up to 4% of salary

Agency provided life insurance and long-term disability coverage for full-time staff

Voluntary benefit options; including Disability Insurance (Short-Term Disability), Cancer Coverage, Critical Illness, Medical Bridge, Accident Insurance, Life Insurance and Identify Theft Protection

Cell phone reimbursement

Tuition reimbursement for full-time staff

Annual merit increases for eligible positions based upon the yearly budget

New Hire Incentive Bonuses

Employee Referral Bonus Incentives

Employee Discount Program

Approved Agency for Public Student Loan Forgiveness

Employee Assistance Program

Partnership with Geneva College offering a 25% tuition discount on select degree programs

Partnership with Capella University offering scholarships, tuition discounts, and free professional development opportunities

Opportunities for membership to civic/community organizations

As of August 31, 2024, a CARF Three-Year Accreditation has been awarded to Glade Run Lutheran Services for the following (programs/services): Case Management/Services Coordination: Mental Health (Adults, Children and Adolescents), Intensive Family-Based Services: Mental Health (Children and Adolescents), Outpatient Treatment: Mental Health (Adults, Children and Adolescents), Outpatient Treatment: Psychosocial Rehabilitation (Adults), Partial Hospitalization: Mental Health (Children and Adolescents)

Glade Run is Sanctuary certified – we provide a supportive, respectful environment for our clients and our staff where shared governance, open communication, social learning and responsibility, non-violence, emotional intelligence, and growth and change are paramount in all aspects of our programming.

QUALIFICATIONS:

Associates degree in accounting or business-related field preferred.

Minimum of five years' work experience in medical/behavioral healthcare billing experience required; must have computer proficiency – Excel, Word, Accounting software systems.

Be able to multi-task and absorb information across a broad spectrum of topics.

Have exceptional attention to detail with strong analytical/problem solving and research capabilities.

Have knowledge of Internal Controls, Risk Management, Fund Accounting and Cash Flows, Accounts Receivables and Payroll.

Demonstrate ability to set priorities, meet deadlines and schedule time efficiently.

Knowledge and experience with Electronic Medical Record Billing Systems and Integrated Accounting Information Systems.

Two years of supervisory experience required.

Ability to interpret through oral and written methods financial information to the CFO, other staff and outside entities as needed.

Ability to work independently and exercise appropriate daily judgment.

Must have acceptable PA State Police clearance and PA Child Abuse History clearance.

Must have Invoicing, cash receipts and aged receivables reporting knowledge

Must be able to identify with the agency Mission Statement and support the agency's Core Values