Director Event and Conference Services

Loyola University Maryland; Maryland; Hybrid; USD 99,000 - 123,000; Full time

Job summary

Loyola University Maryland on the Main Campus is seeking a Director of Event and Conference Services to lead events, external conferencing, and campus moving operations. You will schedule, plan facilities, and execute internal and external events and relocation requests.

Responsibilities include collaborating with campus constituencies, managing contracts, setting rental rates, and overseeing technical production for NCAA Division I athletic events, as well as coordinating with outside

Responsibilities

• Lead the University's Events, External Conferencing, and Campus Moving service operations.
• Responsible for scheduling, facility planning, and execution of internal and external events and conferences and relocation requests.
• Collaborate with campus constituencies to effectively plan events on and off-campus based on resource availability.
• Receive, process, execute and manage all information regarding activities outside of the registrar office academic scheduling and athletic practice and gameday events.
• Provides event planning, management, and production for all major University events.
• Provides event support and technical production for all of the University's NCAA Division I athletic events, this includes management of box office operations.
• Serve as a liaison between Loyola, other campus departments (Public Safety, Parking & Transportation, Facilities, etc.), as well as outside contractors to ensure the success of each event.
• Hosts weekly event planning meetings with campus support services (Dining Services, Athletics, Public Safety, Parking & Transportation, and Facilities).
• Develop plans and support the summer camp programs into flourishing and profitable programs (Academic, Athletic, Recreational).
• Expand the effort around collaboration for weddings, rehearsals and receptions; other family celebrations; and external conferences.
• Publish and maintain the University's Use of Facilities by Outside Groups Policy to support all of these internal and external efforts. Maintain and regularly update the rental rates for internal and external clients.
• Establish pricing for facility rental rates and ensure budgets are met; oversee contracts, bidding and negotiation of services.
• Oversee coordination of facility needs, services, and operational support; support marketing efforts to increase revenue.
• Manage and coordinate all conference activities with clients, campus support departments, and outside contractors before, during and after conferences.

Job description

Position Title

Director Event and Conference Services

Employee Type

Regular

Office/Department

Auxiliary Operations

Work Environment

Remote and hybrid positions are open to applicants based in states identified here : Work at Loyola | Loyola University Maryland .

Loyola University Maryland Main Campus

Job Type

Full time

Benefits at Loyola

https://www.loyola.edu/department/people-culture/benefits/

Compensation Range

Final compensation offers are determined by a variety of factors, including but not limited to job-related experience, internal equity, and alignment with organizational budget.

$98,640.00 - $123,300.00

Anticipated Start Date

Monday, August 03, 2026

Position Duties

Lead the University's Events, External Conferencing, and Campus Moving service operations. Responsible for scheduling, facility planning, and execution of internal and external events and conferences and relocation requests. Essential Functions

Collaborate with campus constituencies to effectively plan events on and off-campus based on resource availability.

Receive, process, execute and manage all information regarding activities outside of the registrar office academic scheduling and athletic practice and gameday events. Provides event planning, management, and production for all major University events. Provides event support and technical production for all of the University's NCAA Division I athletic events, this includes management of box office operations.

Serve as a liaison between Loyola, other campus departments (Public Safety, Parking & Transportation, Facilities, etc.), as well as outside contractors (Caterers, table and chair rental companies, decorators, sound and light vendors, tent companies, radion rental companies, EMT services, florists, etc.) to ensure the success of each event. Hosts weekly event planning meetings with campus support services (Dining Services, Athletics, Public Safety, Parking & Transportation, and Facilities).

Develop plans and support the summer camp programs into flourishing and profitable programs (Academic, Athletic, Recreational).

Expand the effort around collaboration for weddings, rehearsals and receptions; other family celebrations; and external (including summer) conferences.

Publish and maintain the University's \"Use of Facilities by Outside Groups\" Policy to support all of these internal and external efforts. Maintain and regularly update the rental rates for internal and external clients. Establish these rates based on budget and benchmarking data.

Administer contracts, including bidding and negotiation of services to secure the best service at the best price, and ensure appropriate management and use of facilities. Oversee the coordination of facility needs, services, and operational support. Establish and negotiate facility rental rates with internal and external clients to ensure budgetary goals are met. Support Associate Director of External Conference with marketing efforts to increase revenue. Manage and coordinate all conference activities with the client, campus support departments, and outside contractors before, during and after the conference. Enforce contractual agreements, generate invocies, records and deposit all revenues according to University policy.

Work with campus constituents to ensure that facilities, equipment and operations support the mission of the University. Coordinate technology needs for the facilities with technology services.

Provide oversight of the exceution of technical production of events, including concerts, building dedications, banquets, lectures, off-campus events, and other university or departmental events. Provide event support and technical production for all of the University's NCAA Division I Athletic events, support includes management of box office operations.

Ensure that the scheduling process meets prioritized requirements and optimizes the use and revenue possibilities of each facility.

Develop and manage annual operating and capital budgets to fund staffing, facilities, equipment and operations for Event Services. Provide oversight of both departmental budgets (Event Services and External Conferencing). Establish pricing schedules for equipment and supplies charge backs. Ensure that the charge back system operates efficiently to recover costs for the department.

Maintain stewardship of the University Liquor License; ensure compliance with University, Baltimore City, State and Federal alcohol policies and procedures regarding alcoholic beverage service.

Serve as a resource and participate in storm emergency team decisions. Determines operating policies and procedures and ensures compliance of same; maintains a working knowledge of emergency evacuation procedures for residence halls and academic buildings.

Provide leadership and guidance to all members of the department. Maintain a climate conducive to the professional growth of employees. Ensure that all employees are encou