Director Departmental Research Administration

RIH Rhode Island Hospital; United States; Hybrid; USD 122,000 - 201,000; Full time

Job summary

Brown University Health seeks an experienced senior leader to direct Departmental Research Administration, overseeing pre- and post-award management, HR support, financial oversight, and Time and Effort functions.

You will develop standardized policies, guidance, and metrics, coordinate across departments, and provide regular reporting to the Vice President of Research, while ensuring compliance with sponsor requirements.

Qualifications

• Experience leading departmental research administration and grant processes.
• Knowledge of federal and non-federal funding guidelines for biomedical research.
• Strong verbal and written communication skills.

Responsibilities

• Lead overall Departmental Research Administration including pre- and post-award management.
• Develop policies, procedures, templates, and expectations for support operations.
• Prepare reports for Vice President of Research and monitor resources and staffing.
• Coordinate staff development and interdepartmental collaboration.

Skills

Leadership

Grant administration

Financial management

HR support

Policy development

Reporting

Communication

Time and effort tracking

Education

Undergraduate degree

Master's degree preferred

Tools

Microsoft Word

Microsoft Excel

MS Access

Windows

Job description

SUMMARY:

Under general supervision of the Vice President of the Office of Research, provides overall leadership and strategic direction of Departmental Research Administration. Includes direct management of the pre-and-post award managers, directing and monitoring of overall operations across pre and post award, Human Resource support, financial management and Time and Effort functions. Work on specific projects as requested by the Vice President.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

Serves as point person for overall research departmental administration and facilitates smooth coordination, communication, and problem resolution among Departmental Administrators, Grants and Contracts, Research Finance, research faculty, departmental leaders, and other hospital and university departments. Develop standardized policies, best practices, operating procedures, templates, and expectations for overall effective Departmental Research Administration support. Develop metrics to guide staffing models, workload distribution, portfolio assignments, and resource allocations. Prepares/provides reports and documents as requested by Vice President of Research on a regular basis. Maintains current knowledge of sponsor requirements, procedures and areas of interest through active communication with sponsors and professional societies. Since sponsor requirements are multiple, diverse and often amended, this also requires the ability to detect areas where new regulations need to be understood and interpreted. Represents the DRA group at management meetings, hospital teams, and to the Research Advisory Committee. Support staff development and training to maximize ability of Departmental Research Administration personnel to effectively perform required duties.

BASIC KNOWLEDGE:

Requires knowledge of business (finance, and accounting practices) normally acquired through the completion of an undergraduate degree, master’s degree preferred. Requires knowledge of administration guidelines of federal and non-federal funding agencies supporting biomedical and clinical research. Excellent verbal and written skills are essential. The ability to interact with people from diverse backgrounds such as M.D.'s, scientists, attorneys, sponsors and governmental officials is essential. Thorough knowledge of microcomputers, peripheral equipment and networks. Thorough knowledge of software such as Microsoft Word, Excel, Access and Windows.

EXPERIENCE:

At least five years management experience in a research/academic environment to include federal and non-federal funding, grant application processes, and regulations set by local, federal, hospital, and independent agencies.

INDEPENDENT ACTION:

Performs relatively independently within the department’s policies and practices.

WORK ENVIRONMENT:

Normal office environment. Hybrid work arrangement possible but coming to office required weekly.

SUPERVISORY RESPONSIBILITY:

Supervises managers and their direct reports.

Pay Range: $121,596.80-$200,616.00

EEO Statement: Brown University Health is committed to providing equal employment opportunities and maintaining a work environment free from all forms of unlawful discrimination and harassment.

Location: Corporate Headquarters - 15 LaSalle Square Providence, Rhode Island 02903

Work Type: M-F 8:30am-5:00pm

Work Shift: Day

Daily Hours: 8 hours

Driving Required: No

As Rhode Island's largest health system and private employer, Brown University Health is the state's premier provider of health services and includes the only Level I Trauma Center for southeastern New England. Today, more than 20,000 people work at Brown University Health and bring their unique skills, experiences, and compassion to their jobs every day. Formed in 1994, Brown University Health is a not-for-profit health system based in Providence, RI comprising three teaching hospitals of The Warren Alpert Medical School of Brown University: Rhode Island Hospital and its Hasbro Children's; The Miriam Hospital; and Bradley Hospital, the nation’s first psychiatric hospital for children; Newport Hospital, Saint Anne's Hospital and Morton Hospital, community hospitals offering a broad range of health services; Gateway Healthcare, the state’s largest provider of community behavioral health care; and Brown Health Medical Group, the largest multi-specialty practice in Rhode Island. Brown University Health is an equal opportunity employer that values diversity of cultural background, race, gender, age, religion, identity, ability, and perspectives - we are actively committed to a diverse workforce that represents the patients and community that we serve. We are invested in creating a respectful, inclusive, and equitable environment that supports the holistic well-being of our employees and their families. Join us and help build a healthier future for our patients - and for yourself.

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