Director, Client Services

ClearStar; United States; Hybrid; USD 90,000 - 130,000; Full time

Benefits offered by this job

Paid healthcare

Life insurance

Dental and vision insurance

Short-Term Disability

Employee assistance program

401(k) matching

Holidays

Volunteer time off

Job summary

ClearStar, Inc. seeks a Director of Client Services to own strategy, performance, and people across Background and Drug/Occupational Health screening services.

You will lead ticket and call operations, drive KPIs, and manage senior client relationships in a fast-paced, compliance-driven environment. The role demands a dynamic leader who can partner with Compliance, Product, and Operations to deliver exceptional client experiences while building scalable, resilient processes.

Qualifications

• 7+ years in client services, including at least 3 years in director-level or senior management.
• Experience managing support ops across Zendesk and uJET platforms.
• Proven ability to lead, develop, and hold accountable teams at multiple levels.
• Strong analytics with CSAT/NPS and retention focus.
• Experience managing key accounts and serving as a senior escalation resource.
• Familiarity with FCRA and compliance considerations for background/drug screening communications.
• Excellent written and verbal communication for senior leadership and strategic clients.
• Strong cross-functional collaboration with Product, Operations, Compliance, and Customer Success.

Responsibilities

• Own client services delivery across Background Screening and Drug/Occupational Health lines, meeting turnaround-time, accuracy, and quality benchmarks.
• Establish service standards, escalation procedures, and playbooks across screening domains.
• Own staffing and shift/coverage scheduling for phone and ticket support.
• Lead, hire, coach, and develop staff at all levels, setting performance standards and career paths.
• Maintain high accountability culture focused on client experience and KPIs.
• Oversee Zendesk ticket queues and SLAs and uJET call coverage and service levels.
• Serve as senior escalation point for complex issues and manage key accounts with regular reviews.
• Partner with Compliance, Legal, Operations, Product, and Customer Success to align processes.
• Track and report KPIs, analyze feedback and trends, and drive process improvements.

Skills

Leadership

Customer service management

KPIs & CSAT/NPS

Cross-functional collaboration

Communication

Strategic planning

Staff development

Education

Bachelor's degree in Business/related field

Bachelor’s degree in Business, Operations or related field

Tools

Zendesk

uJET

Job description

ClearStar, Inc. is a 30-year leader in background and medical screening technology, and the client services function is where our clients experience ClearStar every day. The Director, Client Services owns the strategy, performance, and people of this function across both the Background Screening and Drug/Occupational Health Screening service lines, ensuring that every client interaction reflects the accuracy, speed, and professionalism our clients expect.

This is a senior operational and people leadership role with full accountability for support delivery across Zendesk ticket queues, uJET phone support, key account relationships, and the staffing and scheduling models that keep coverage consistent. The Director is the senior escalation point for complex client issues, the internal voice of the client, and the cross-functional partner who ensures compliance, product, operations, and customer success are aligned around a superior client experience.

• Own the client services delivery for ClearStar’s Background Screening and Drug/Occupational Health Screening service lines, ensuring delivery consistently meets turnaround-time, accuracy, and quality benchmarks
• Establish and maintain service standards, escalation procedures, and support playbooks specific to background and drug screening, applied consistently across all team levels
• Own the client services department’s staffing plan and shift/coverage scheduling for both phone and ticket support

Team Leadership and Development

• Lead, hire, coach, and develop client services staff across all levels, including Tier 1 and Tier 2 support, team leads, and managers, setting performance standards and career development paths.
• Build a high-accountability, high-performance culture rooted in client focus, accuracy, and continuous improvement through repeatable and measurable KPIs
• Ensure direct reports have clear goals, regular feedback, and meaningful development opportunities that are consistently shared, monitored, and measured.

Platform Oversight: Zendesk and uJET

• Oversee ticket queue management and SLAs within Zendesk, ensuring timely and accurate resolution and appropriate escalation paths across support tiers
• Oversee phone support through the uJET contact center platform, monitoring call volume, wait times, and service levels

Escalation Management and Key Account Relationships

• Serve as the senior escalation point for complex client issues related to background check or drug screening results, compliance questions, or SLA breaches
• Manage relationships with strategic and key accounts across both service lines, including regular business reviews
• Ensure escalations are resolved professionally and documented, with root cause analysis driving systemic improvement

Compliance and Cross-Functional Partnership

• Partner with Compliance and Legal to ensure client-facing processes and communications for background and drug screening align with FCRA and other applicable regulations
• Act as the internal voice of the client, partnering with Operations to advocate for improvements to the client experience
• Collaborate with Customer Success to ensure seamless transitions from onboarding through ongoing support, and partner with Product to surface systemic client pain points that inform the roadmap

Analytics, Reporting, and Process Improvement

• Track and report client service KPIs, including ticket resolution times, call metrics, CSAT/NPS, order accuracy, and retention/churn, across both service lines
• Analyze client feedback, ticket trends, and call data to identify systemic issues and drive process improvements and efficiency gains
• Build and maintain reporting cadences that give leadership clear, timely visibility into service performance and client health
• Document services and FAQs to support consistent, accurate client responses

What Success Looks Like in 6 Months

• KPIs established and maintained, withconsistently across both Background Screening and Drug/Occupational Health service lines
• Zendesk tickets are resolved accurately and on time, with clear escalation paths functioning as designed
• uJET phone coverage is well-staffed, with call metrics and service levels achieved and reported regularly
• The client services team is well-led, clear on expectations, and operating with a high-accountability, client-first culture
• Key account relationships are actively managed, with business reviews scheduled and escalations handled professionally
• KPI reporting is running on a consistent cadence and informing decisions at the leadership level

Qualifications

• 7+ years of progressive client services or customer service experience, including at least 3 years in a director-level or senior management role
• Demonstrated experience managing support operations across both ticketing (Zendesk or equivalent) and contact center (uJET or equivalent) platforms
• Proven ability to lead, develop, and hold accountable teams at multiple levels, from frontline support through team leads and managers
• Strong analytical mindset with experience tracking and acting on service KPIs such as CSAT/NPS and retention
• Experience managing key account relationships and serving as a senior escalation resource for complex client issues
• Familiarity with FCRA and the compliance considerations applicable to background screening and drug testing client communications
• Excellent written and verbal communication skills, including the ability to present clearly to senior leadership and engage credibly with strategic clients
• Strong cross-functional collaboration skills, able to influence and align with Product, Operations, Compliance, and Customer Success without direct authority

Preferred Qualifications

• Experience in background screening, drug screening, occupational health, or a closely adjacent compliance-driven services environment
• Experience building or overhauling client service playbooks, escalation frameworks, and staffing/scheduling models
• Familiarity with PBSA accreditation standards and their operational implications for client-facing teams
• Bachelor’s degree in Business, Operations, or a related field, or equivalent experience

Remote Work Requirements

• Reliable, secure high-speed internet connection; cable or fiber (minimum 75 Mbps download / 10 Mbps upload) preferred
• Dedicated home office space that is noise- and distraction-free, with a strong wireless or wired Ethernet connection
• Valid physical address (PO Boxes not supported)
• Ability and desire to communicate and collaborate with team members via chat and webcam
• H-1B Visa Sponsorship is not available for this role

The pay range for this position is $90,000 to $130,000 annually. Actual compensation will be determined based on experience, qualifications, and other job-related factors.

ClearStar, Inc. welcomes applications from candidates located in the following states: Alabama, California, Colorado, Florida, Georgia, Illinois, Indiana, Kentucky, Louisiana, Minnesota, Missouri, Montana, Nevada, New Jersey, North Carolina, Ohio, Pennsylvania, South Carolina, Tennessee, Texas, and Virginia.

ClearStar is an equal opportunity employer. This description reflects the general nature and level of work assigned to this role and is not a comprehensive inventory of all duties or qualifications.

Exciting and meaningful learning and development opportunities await at ClearStar! Join us on a journey of discovery and empowerment - where every opportunity is a steppingstone to success and growth. This position is also eligible for excellent benefits that include paid healthcare and life insurance premiums, low-cost dental and vision insurance, company-paid basic life insurance and a company-paid Short-Term Disability policy, employee assistance program, 401(k) matching up to 4%, time off, 9 company paid holidays, and 2 additional days of paid time off for volunteer activities.

The position is eligible for the Searching for StarsEmployee Referral Program.