Director, Administration & Special Initiatives

Woodruff Arts Ctr 14th St; Center (IN); On-site; USD 100,000 - 140,000; Full time

Job summary

Woodruff Arts Center seeks an experienced professional to provide executive support to the CEO, coordinating strategic priorities and tracking high‑level projects across departments. You will prepare briefing materials, assemble presentations, and manage confidential information with discretion.

The role involves leading cross‑functional collaborations, drafting reports for executive leadership, and guiding portfolio initiatives such as Arts + Health Laboratory and external partnerships.

Qualifications

• Bachelor's degree is required in nonprofit management, public health, business administration, or related field.
• 8–10 years of progressive experience in executive support, strategic project management, or program/coalition leadership.
• Experience managing multi-stakeholder partnerships or coalitions (healthcare systems, universities, funders, community organizations).
• Prior experience supporting a C-suite executive or senior leadership team preferred.
• Experience with budget development and management for programs or initiatives.
• Familiarity with the arts, health, or neuroscience/wellness sectors a plus, but not required.

Responsibilities

• Provide high level administrative and operational support to the CEO, ensuring seamless coordination of strategic priorities.
• Manage and track CEO-directed projects, ensuring timelines, deliverables, and action items remain on schedule.
• Prepare executive briefing materials, presentations, reports, correspondence, and meeting agendas.
• Serve as a liaison between the CEO and internal and external stakeholders facilitating communication and ensuring timely follow-up.
• Manage confidential and sensitive information with the highest degree of professionalism and discretion.

Skills

Executive support

Project management

Strategic communications

Education

Bachelor's degree

Job description

Woodruff Arts Center employees play an integral role in creating and supporting great art and education initiatives at the nation’s third largest arts center. Comprised of three Art Partners—Alliance Theatre, Atlanta Symphony Orchestra and High Museum of Art—there’s a role for everyone at The Woodruff.

Reports To

Chief Development and Strategy Officer

Flsa

United States of America (Exempt)

Employment Status

Regular/Full time

Work Schedule

Standard office hours are 9:00 AM – 5:00 PM; however, evening and weekend availability is required for events

Executive Support and CEO Administration

• Provide high level administrative and operational support to the CEO, ensuring seamless coordination of strategic priorities
• Manage and track CEO-directed projects, ensuring timelines, deliverables, and action items remain on schedule
• Prepare executive briefing materials, presentations, reports, correspondence, and meeting agendas
• Serve as a liaison between the CEO and internal and external stakeholders facilitating communication and ensuring timely follow-up
• Manage confidential and sensitive information with the highest degree of professionalism and discretion
• Anticipate the CEO’s administrative and operational needs proactively identifying opportunities to improve efficiency and effectiveness

Executive Strategic Initiatives

• Project manage high-priority strategic initiatives on behalf of the President & CEO
• Develop project plans, structures, timelines, budgets, and implementation strategies
• Coordinate work across multiple departments to ensure successful execution of strategic priorities
• Conduct research, benchmarking, and analysis to support executive decision-making
• Prepare presentations, briefing materials, reports, and recommendations for the President & CEO and executive leadership
• Monitor project progress, identify risks, and recommend solutions
• Lead additional initiatives and special projects as organizational priorities evolve

Arts + Health Laboratory Leadership

• In coordination with the VP of Communications and Strategy, provide strategic and operational leadership for the Arts + Health Laboratory and Georgia’s NeuroArts Coalition
• Oversee coalition strategy, stakeholder engagement, convenings, research partnerships, communications, and data management
• Advance collaboration among healthcare organizations, universities, artists, researchers, community organizations, and funders
• Support growth and long-term sustainability of the initiative
• Lead the planning, coordination, and execution of annual statewide convening and quarterly network convenings
• Manage a portfolio of coalition initiatives, research projects, partnerships, and special programs

Partnership Development & External Relations

• Develop and strengthen relationships with internal and external stakeholders
• Work with the President & CEO and CDO to identify opportunities for collaboration and funding
• Represent the organization internally and externally as assigned

Qualifications

• Bachelor's degree is required, in nonprofit management, public health, business administration, or related field.
• 8-10 years of progressive experience in executive support, strategic project management, or program/coalition leadership, ideally within a nonprofit, arts, healthcare, or academic setting
• Demonstrated experience managing multi-stakeholder partnerships or coalitions (healthcare systems, universities, funders, community organizations)
• Prior experience supporting a C-suite executive or senior leadership team preferred
• Experience with budget development and management for programs or initiatives
• Familiarity with the arts, health, or neuroscience/wellness sectors a plus, but not required

Additional Scope

The portfolio of responsibilities associated with this position is expected to evolve over time. In addition to the Arts + Health Laboratory, the Director will assume leadership of new strategic initiatives, institutional priorities, and special projects as assigned by the President & CEO.

Physical Demands / Work Environment

The work environment and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Position requires constant walking, climbing stairs and occasional sitting, lifting, and carrying at least 20 pounds.