Direct of Auxiliary Programs

HOLY TRINITY; Glenn Dale (MD); On-site; USD 70,000 - 90,000; Full time

Job summary

Holy Trinity Episcopal School in Glenn Dale, MD seeks a Director of Auxiliary Programs to lead Extended Day and Enrichment/Clubs. This hands-on role manages budgeting, pricing, registration, and vendor contracts to deliver safe, high-quality programs for PreK-8 families.

The ideal candidate is entrepreneurial, organized, and collaborative, with 3–5 years in education program leadership, strong communication, and a commitment to Episcopal values.

Qualifications

• 3–5 years developing, managing, or growing educational or enrichment programs.
• Experience managing budgets and reporting financial performance to school leadership.
• Experience supervising instructional or care-oriented staff, including vendors and contractors.
• Entrepreneurial mindset with demonstrated ability to move ideas from concept to implementation.
• Strong interpersonal skills and the ability to build relationships with children, parents, faculty, vendors, and community partners.
• Comfort with registration/billing software and general productivity tools.
• CPR, First Aid, and Mandated Reporter certification required, or willingness to obtain promptly upon hire.
• Commitment to the mission, values, and Episcopal identity of Holy Trinity Episcopal School.

Responsibilities

• Develop and manage the annual Auxiliary Programs budget across Extended Day and Enrichment/Clubs, monitoring revenue and expenses and reporting financial performance regularly to the Head of School and CFO.
• Set and periodically evaluate pricing (hourly rates, trimester fees) to balance affordability, program quality, and financial sustainability.
• Own the registration and billing system end to end, ensuring attendance reconciles accurately to billing.
• Negotiate and manage compensation arrangements with outside vendors and instructors, consulting with the Business Office as needed.
• Build and continually strengthen program offerings across Extended Day and Enrichment/Clubs, ensuring a robust and varied menu that reflects family interest and demand.
• Actively recruit vendors, teacher-led clubs, and enrichment partners each trimester.
• Maintain a predictable trimester schedule with published start and end dates and consistent daily time windows across all clubs and classes.
• Design and maintain a seamless hand-off process for students moving from an afterschool club directly into Extended Day, covering attendance, billing, and family communication.
• Partner with the Head of School and any engaged outside advisors on program redesign initiatives and clearly communicate quality improvements to families.
• Explore new program offerings and revenue-generating initiatives to support the long-term growth and sustainability of Auxiliary Programs.
• Hire, train, supervise, and evaluate all Auxiliary Programs staff and contracted vendors.
• Build staff schedules aligned to actual attendance patterns to maintain appropriate staff-to-student ratios and control costs.
• Supervise the Assistant Director of Auxiliary Programs, who serves as backup departmental leadership.
• Maintain staff certifications, required training, and clearances in coordination with the school’s HR and compliance functions.
• Ensure all programs operate in compliance with applicable state licensing, health department, and risk-management standards.
• Maintain emergency procedures and incident documentation, and ensure required staff certifications stay current.
• Serve as the primary point of contact for Auxiliary Programs families, responding to questions and concerns promptly and professionally.
• Partner with the Communications team on marketing, registration communication, and the Auxiliary Programs website and calendar.
• Present program offerings to faculty, including at opening meetings, to recruit teacher-led club leaders.

Skills

Budget management

Staff supervision

Program development

Entrepreneurial mindset

Stakeholder communication

Tools

Registration software

Billing systems

MS Office

Job description

Salary Range: $70,000.00 To $90,000.00 Annually

Reports to: Head of School

Status: Full Time, Exempt

Compensation:$70,000 - $90,000. Commensurate with experience.

About Holy Trinity

Holy Trinity: An Episcopal School is a Pre-School through 8 th Grade school grounded in Episcopal values, academic excellence, and a strong sense of purpose. Located on two campuses in Prince George’s County, one in Bowie and one in Glenn Dale, the school offers a comprehensive education within a nurturing, safe, and welcoming community. Students benefit from a challenging academic environment supported by the resources needed to excel academically, artistically, athletically, and spiritually. Holy Trinity encourages students to pursue excellence and embrace responsibility.

Holy Trinity seeks dedicated educators who support our mission and are passionate about being part of a transformative educational experience, one that cultivates each student’s God-given talents and helps shape them into their best selves.

Position Summary

The Director of Auxiliary Programs leads Holy Trinity’s Extended Day program and our trimester-based Enrichment/Clubs programming. This is a highly visible, hands-on leadership role responsible for the financial health, quality, and daily operation of programs that serve the majority of our PreK-8 families. The Director supervises an Assistant Director of Auxiliary Programs, program staff, and a roster of outside vendors and instructors, and works in close partnership with the Head of School and the Business Office on budgeting, pricing, and strategic growth. The successful candidate will be entrepreneurial, organized, and comfortable building and improving systems, with a genuine passion for creating safe, engaging, and high-quality experiences for children.

Responsibilities

• Develop and manage the annual Auxiliary Programs budget across Extended Day and Enrichment/Clubs, monitoring revenue and expenses and reporting financial performance regularly to the Head of School and CFO.
• Set and periodically evaluate pricing (hourly rates, trimester fees) to balance affordability, program quality, and financial sustainability.
• Own the registration and billing system end to end, ensuring attendance reconciles accurately to billing.
• Negotiate and manage compensation arrangements with outside vendors and instructors, consulting with the Business Office as needed.

Program Development & Quality

• Build and continually strengthen program offerings across Extended Day and Enrichment/Clubs, ensuring a robust and varied menu that reflects family interest and demand.
• Actively recruit vendors, teacher-led clubs, and enrichment partners each trimester.
• Maintain a predictable trimester schedule with published start and end dates and consistent daily time windows across all clubs and classes.
• Design and maintain a seamless hand-off process for students moving from an afterschool club directly into Extended Day, covering attendance, billing, and family communication.
• Partner with the Head of School and any engaged outside advisors on program redesign initiatives and clearly communicate quality improvements to families.
• Explore new program offerings and revenue-generating initiatives to support the long-term growth and sustainability of Auxiliary Programs.

Staffing & Supervision

• Hire, train, supervise, and evaluate all Auxiliary Programs staff and contracted vendors.
• Build staff schedules aligned to actual attendance patterns to maintain appropriate staff-to-student ratios and control costs.
• Supervise the Assistant Director of Auxiliary Programs, who serves as backup departmental leadership.
• Maintain staff certifications, required training, and clearances in coordination with the school’s HR and compliance functions.

Compliance & Safety

• Ensure all programs operate in compliance with applicable state licensing, health department, and risk-management standards.
• Maintain emergency procedures and incident documentation, and ensure required staff certifications (CPR, First Aid, Mandated Reporter, background checks) stay current.

Family & Community Communication

• Serve as the primary point of contact for Auxiliary Programs families, responding to questions and concerns promptly and professionally.
• Partner with the Communications team on marketing, registration communication, and the Auxiliary Programs website and calendar.
• Present program offerings to faculty, including at opening meetings, to recruit teacher-led club leaders.

Qualifications

• Minimum 3–5 years of experience developing, managing, or growing educational, youth, auxiliary, or enrichment programs.
• Experience managing budgets and reporting financial performance to school leadership.
• Experience supervising instructional or care-oriented staff, including vendors and contractors.
• Entrepreneurial mindset with a demonstrated ability to move ideas from concept to implementation.
• Strong interpersonal skills and the ability to build relationships with children, parents, faculty, vendors, and community partners.
• Comfort with registration/billing software and general productivity tools.
• CPR, First Aid, and Mandated Reporter certification required, or willingness to obtain promptly upon hire.
• Commitment to the mission, values, and Episcopal identity of Holy Trinity Episcopal School.

Disclosure(s)

Candidates will be required to complete a criminal background check, a Child Protection Services screening, and MSDE Employment History Review for Child Sexual Abuse and Sexual Misconduct, and a driving record screening before employment.