Dir. of Procurement Services and Accounts Payable

Virginia-Military-Institute; Lexington (VA); On-site; USD 105,000 - 140,000; Full time

Job summary

Virginia Military Institute in Lexington, VA, seeks a Director of Procurement Services and Accounts Payable to lead procurement, contracting, supplier management, and accounts payable functions. The role oversees capital and non-capital projects and requires strong regulatory compliance and fiscal stewardship.

The successful candidate will manage a team of six professionals, drive process improvements, and ensure policy compliance across state and local payments.

Qualifications

• Bachelor’s degree in public administration, business administration, or a related field.
• Leadership experience in state-supported higher education, including supervising, developing, and evaluating professional staff.
• Strong communication, presentation, interpersonal, analytical, and critical-thinking skills; ability to work effectively with diverse teams at all organizational levels.
• Extensive knowledge of public procurement, contract law, risk management, and applicable regulations, with experience managing complex procurements and contracts.
• Experience developing and administering IFBs, RFPs, RFQs, and other competitive solicitations; negotiating contracts; and reviewing purchases for compliance with law and institutional policy.
• Proficiency with enterprise financial and procurement systems, reporting tools, data analytics, and advanced spreadsheets.
• Must hold—or obtain within two years of hire—the VCCO and CUPO certifications required for delegated procurement authority.

Responsibilities

• The Director of Procurement Services & Accounts Payable reports to the Director of Finance and Budget and serves as VMI’s Chief Procurement Officer (CPO), responsible for procurement, contracting, supplier management, and procurement operations.
• Also responsible for Accounts Payable processing state and local payments, and oversight of Small Purchase and Travel card programs.
• Ensures operational continuity, regulatory compliance, fiscal stewardship, and supports VMI's academic, research, athletic, and administrative mission.
• Manages goods & services procurement as well as capital and non-capital construction.
• Supervises 3 procurement and 3 accounts payable professionals.

Skills

Procurement knowledge

Contract law knowledge

Leadership experience

Communication skills

Data analytics

Interpersonal skills

Regulatory compliance

Education

Bachelor's degree in public administration / business administration

Advanced degree (graduate/postgraduate)

Tools

Cardinal

Excel

Job description

Title: Dir. of Procurement Services and Accounts Payable

State Role Title:

Hiring Range: $105,400 - $140,000 Commensurate with experience and qualifications

Pay Band: UG

Agency: Virginia Military Institute

Location: Virginia Military Institute

Agency Website: www.vmi.edu

Recruitment Type: General Public - G

Job Duties

The Director of Procurement Services & Accounts Payable reports to the Director of Finance and Budget. This position serves as VMI’s Chief Procurement Officer (CPO) and is responsible for procurement, contracting, supplier management, and procurement operations. In addition, this position is responsible for Accounts Payable which processes both state and local payments, oversees the Institute’s Small Purchase and Travel card programs.

The Director is responsible for operational continuity, regulatory compliance, fiscal stewardship, and support of VMI's academic, research, athletic and administrative mission. This position is a working position that is responsible for goods & services procurement as well as capital and non-capital construction.

This position supervises 3 procurement and 3 accounts payable professionals.

Minimum Qualifications

Bachelor’s degree in public administration, business administration, or a related field, or an equivalent combination of education and relevant experience.

Leadership experience in state-supported higher education, including supervising, developing, and evaluating professional staff.

Strong communication, presentation, interpersonal, analytical, and critical-thinking skills; ability to work effectively with diverse teams at all organizational levels.

Extensive knowledge of public procurement, contract law, risk management, and applicable regulations, with experience managing complex procurements and contracts.

Experience developing and administering IFBs, RFPs, RFQs, and other competitive solicitations; negotiating contracts; and reviewing purchases for compliance with law and institutional policy.

Proficiency with enterprise financial and procurement systems, reporting tools, data analytics, and advanced spreadsheets.

Must hold—or obtain within two years of hire—the VCCO and CUPO certifications required for delegated procurement authority.

Additional Considerations

• Experience in higher education institution procurement and contracting.
• Experience in Virginia public procurement.
• Professional certification such as VCCO, VCO, CPPO, CPPB, CPM, CPSM, or equivalent.
• Knowledge of voucher processing in the Commonwealth’s payment system, Cardinal.
• Minimum of five years of progressively responsible experience in public or private sector procurement or contracting.
• Advanced degree, graduate or postgraduate in relevant area.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

This position is onsite in Lexington, Virginia, USA.

Applicants should upload their résumé or CV, cover letter, and any additional supporting documentation through the online application portal.

The Virginia Military Institute is an equal opportunity employer. All interested people are encouraged to apply, including veterans and individuals with disabilities.

Contact Information

Name: Matthew Hart

Phone: [phone]

Email: [e-mail]

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.