Procurement & Facilities Coordinator

Department of Aviation; Virginia; On-site; USD 81,000 - 99,000; Full time

Job summary

The Virginia Department of Aviation is seeking a Procurement & Facilities Coordinator to drive agency-wide procurement, manage contracts, and oversee facilities operations across multiple sites.

Responsibilities include preparing IFBs/RFPs, serving as Contract Administrator, overseeing SPCC usage, safety compliance, energy initiatives, and security programs.

Qualifications

• High school diploma or equivalent.
• Considerable experience in procurement and contract management involving construction, professional services, and non professional services.
• Familiarity with architecture, engineering, construction administration, and applicable building codes.
• Demonstrated experience using the eVA procurement system and its functionality
• Proficiency with Microsoft Office Suite

Responsibilities

• Conduct procurements and manage competitive solicitations (IFBs/RFPs).
• Serve as Contract Administrator; monitor vendor performance and resolve issues.
• Utilize the Small Purchase Charge Card (SPCC) for procurements.
• Oversee daily facility operations, repairs, inspections, and building systems.
• Manage construction projects, safety compliance, energy initiatives, and facility contracts.
• Lead security operations, employee access management, and COOP activities.
• Support fleet management, asset control, and surplus property disposal.

Skills

Customer service

Communication

Problem solving

Procurement systems

Education

High school diploma or equivalent

Tools

eVA procurement system

Microsoft Office Suite

Job description

Title: Procurement & Facilities Coordinator

State Role Title: Gen Admin Supv II/Coord II

Hiring Range: Negotiable to $90,000

Pay Band: 5

Agency: Department of Aviation

Location:FINANCIAL SERVICES

Agency Website:www.doav.virginia.gov

Recruitment Type: General Public - G

Job Duties

The Virginia Department of Aviation is seeking a motivated, detail oriented professional to conduct agency-wide procurement, perform contract administration, and manage facilities operations. This position ensures compliance with state procurement laws while overseeing facility maintenance, construction projects, building security programs, and various administrative support functions.

• Conduct procurements and manage competitive solicitations (IFBs/RFPs).
• Serve as Contract Administrator; monitor vendor performance and resolve issues.
• Utilize the Small Purchase Charge Card (SPCC) for procurements.
• Oversee daily facility operations, repairs, inspections, and building systems.
• Manage construction projects, safety compliance, energy initiatives, and facility contracts.
• Lead security operations, employee access management, and COOP activities.
• Support fleet management, asset control, and surplus property disposal.

Minimum Qualifications

Knowledge

• Considerable knowledge of procurement principles, laws, regulations, and practices.
• Considerable knowledge of contract administration and vendor management.
• Working knowledge of VPPA, APSPM, and CPSM requirements.
• Knowledge of building systems, construction processes, safety codes, and facility operations.

Skills

• High-level proficiency with computers and procurement/records systems.
• Strong customer service, communication, and problem-solving skills.

Abilities

• Ability to conduct compliant procurements and manage complex procurement actions.
• Ability to develop IFBs, RFPs, and contractual documents.
• Ability to negotiate, monitor, and enforce vendor and contract performance.
• Ability to analyze procurement data and develop reports.
• Ability to manage multiple projects and meet deadlines.
• Ability to communicate effectively with engineers, architects, tradespeople, and staff.
• Ability to lift up to 30 lbs.

Certifications Required

• Virginia Contracting Officer (VCO). REQUIRED
• Statement of Economic Interest required upon hire and annually.

Education & Experience

• High school diploma or equivalent required.
• Considerable experience in procurement and contract management involving construction, professional services, and non professional services.
• Familiarity with architecture, engineering, construction administration, and applicable building codes.
• Demonstrated experience using the eVA procurement system and its functionality
• Proficiency with Microsoft Office Suite

Additional Considerations

• Experience with Cardinal Financials.
• Experience in dispute resolution and facility management systems.
• Virginia Construction Contracting Officer (VCCO)

Application Instructions and Eligibility

Selected candidate(s) will need to complete the I-9 Form. DOAV participates in E-Verify.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disability Act. Applicants in need of accommodation during the application and/or interview process may contact DOAV at 804-774-4627 for assistance.

Minorities, individuals with disabilities, Veterans, and people with National Service experience are encouraged to apply. EEO/AA/TT

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.