Dining Services Executive Accounts Specialist

University of Minnesota; Duluth (MN); On-site; USD 33,062 - 35,817; Full time

Job summary

University of Minnesota Duluth Dining Services seeks an Executive Accounts Specialist to deliver advanced accounting support on-site, managing POS reconciliations, cash operations, and internal controls. The role ensures strict adherence to university policies while supporting multiple financial workflows.

The position collaborates on payroll, accounts payable/receivable, purchasing, inventory, and reporting, requiring meticulous attention to detail and strong analytical skills to maintain

Qualifications

• High school diploma or GED required.
• Four (4) years of general accounts transaction experience.
• Preferred: experience with AP/AR transactions in a corporate or institutional setting.
• Preferred: familiarity with POS and campus card systems.
• Preferred: familiarity with payroll tracking software and inventory management programs.
• Advanced proficiency with electronic spreadsheets and financial software tools.

Responsibilities

• Perform daily POS reconciliations across credit, cash, and campus card transactions.
• Maintain audit documentation for discounts, refunds, and corrections.
• Manage daily cash and check deposits and central cash vaults.
• Support payroll, inventory, accounts payable, accounts receivable, and purchasing workflows.
• Generate invoices and support year-end close processes.
• Monitor systems for efficiency and compliance with policies.

Skills

Analytical thinking

Attention to detail

Multitasking

Education

High school diploma or GED

Tools

POS systems

Campus card systems

Payroll tracking software

Inventory management programs

Excel/financial software

Job description

About the Job

Executive Accounts Specialist provides advanced, independent accounting support for UMD Dining Services. The role is responsible for ensuring strict adherence to University financial policies, internal controls, and compliance standards. The successful candidate will independently manage point-of-sale reconciliations, overall cash operations, and security protocols, while actively supporting accounts payable, accounts receivable, purchasing, payroll, and inventory. Key competencies include high-level analytical problem‑solving, meticulous attention to detail, and the ability to manage multiple competing financial workflows.

Location and Work Environment

This position is located on‑site at the University of Minnesota Duluth campus.

Work Schedule: Standard business hours, Monday through Friday.

Work environment: In‑Person.

Visa Language: This position is not eligible for H‑1B or Green Card sponsorship and does not offer a STEM OPT training program.

Primary Responsibilities

30% Cash Operations, Financial Reconciliation, and Security Management

• Perform daily point‑of‑sale (POS) reconciliations, ensuring accuracy across credit, cash, and campus card transactions.
• Compile and maintain rigorous audit documentation for all transaction discounts, refunds, and systemic corrections.
• Manage daily cash and check deposits for Dining Services units.
• Maintain and audit the central cash vault and distribution bags.
• Oversee and manage the cash room security systems to ensure compliance with University risk‑management policies.
• Research, analyze, and resolve general account transaction errors or discrepancies independently.

30% Dining Accounts, Payroll, and Inventory Support

• Support departmental payroll operations, verifying hours, tracking anomalies, and ensuring accurate submission timelines.
• Assist with inventory accounting workflows and reconciling physical inventory counts against system records.

15% Accounts Payable and Purchasing Support

• Support Dining team accounts for accuracy.
• Assist with documentation preparation and submission following University purchasing guidelines.

15% Invoicing and Reporting

• Generate and process internal and external customer invoicing in a timely manner.
• Prepare and organize documentation to support year‑end financial closeout processes.

10% System Maintenance and Process Optimization

• Monitor and revise systems and processes to be efficient and accurate following all policies.

Qualifications

Required Qualifications:

• High school diploma/GED.
• Four (4) years of general accounts transaction experience (applicable post‑secondary education/training in accounting or business may be substituted for a portion of the experience).

Preferred Qualifications:

• Experience processing accounts payable (AP) and accounts receivable (AR) transactions within a corporate or institutional setting.
• Experience utilizing enterprise‑level Point of Sale (POS) and campus card systems.
• Familiarity with institutional payroll tracking software and inventory management programs.
• Advanced proficiency with electronic spreadsheets and financial software tools.
• Experience working within a higher education or large‑scale food service accounting environment.
• Strong knowledge of university financial policies, procedures, and internal control structures.

Pay and Benefits

Pay Range: $24.99 – $26.98 per hour; depending on education/qualifications/experience.

Time Appointment: 100% Appointment.

Position Type: Civil‑Service & Non‑Faculty Labor Represented Staff.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off.
• Continuous learning opportunities through professional training and degree‑seeking programs supported by the Regents Tuition Benefit Program.
• Low‑cost medical, dental, and pharmacy plans.
• Healthcare and dependent care flexible spending accounts.
• University HSA contributions.
• Disability and employer‑paid life insurance.
• Employee wellbeing program.
• Excellent retirement plans with employer contribution.
• Public Service Loan Forgiveness (PSLF) opportunity.
• Financial counseling services.
• Employee Assistance Program with eight sessions of counseling at no cost.

Employment Requirements

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

Equal Employment Opportunity Statement

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. The University is committed to attracting and retaining employees with varying identities and backgrounds.