Digitization and Data Coordinator

University of Georgia; Athens (GA); On-site; USD 50,000 - 70,000; Full time

Job summary

The University of Georgia is seeking a Digitization and Data Coordinator responsible for leading digitization projects and workflows for archival materials. The role requires a Master’s degree in Library Science and involves collaboration across departments to improve access and discovery of collections. The ideal candidate has experience with managing metadata and utilizing AI-based tools in library settings.

Benefits

Health and retirement plans

Tuition remission

Paid relocation

Annual leave and sick leave

13 paid holidays

Qualifications

• 1+ years experience digitizing various formats and generating metadata.
• Strong problem-solving skills to address challenges and improve services.
• Ability to supervise and mentor staff effectively.

Responsibilities

• Leads digitization efforts and oversees metadata workflows.
• Collaborates with various departments to enhance discoverability of collections.
• Supervises staff positions and interns.

Skills

Digitization

Metadata management

Collaboration

Education

ALA-accredited Master’s in Library and Information Science

Tools

AI-Based Solutions

Digital Asset Management

XML and JSON

Job description

Digitization and Data Coordinator

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Please see Special Instructions for more details.

Applicants should attach a 1-2 page letter of interest, a complete CV, and the names, titles, and contact information of three professional references. The University of Georgia Libraries wish to emphasize that preferred qualifications are not required and we are committed to helping our future colleagues develop preferred knowledge, skills and abilities. Applicants are encouraged to communicate the ways in which their work meets required or preferred qualifications in ways that may not be obvious. Candidates are encouraged to submit their materials by July 2, 2025.

Posting Details

Posting Details Posting Number F2386P Working Title Digitization and Data Coordinator Department Libraries-Special Collections About the University of Georgia Since our founding in 1785, the University of Georgia has operated as Georgia’s oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/) . The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly formed School of Medicine. About the College/Unit/Department The UGA Libraries advance the University of Georgia’s mission by providing the best possible access to recorded knowledge, actively contributing to the success of students and faculty through teaching and research services provided in physical and virtual environments, exemplifying the University’s strategic priority to serve the people of Georgia and beyond, and upholding the University’s commitment to inclusive excellence. A member of the Association of Research Libraries with 75 faculty librarians and archivists, 150 staff and nearly 200 student workers, the UGA Libraries receive more than three million visits per year on average and provide services at nine locations across the Athens campus, among them the Main Library, Miller Learning Center, McBay Science Library, Special Collections Libraries, and Health Sciences Carnegie Library. The UGA Libraries offer nationally distinctive special collections related to Georgia’s history, politics, and public policy, and preserves one of the foremost media collections in public broadcasting. The UGA Libraries provide IT support for GeorgiA LIbrary LEarning Online ( GALILEO ), Georgia’s statewide virtual library initiative, and is home to the UGA Press and Georgia Review literary journal. Please visit libs.uga.edu for more information.

Athens is a vibrant college town filled with creative energy. The city is located along the North Oconee River in Clarke County, in northeast Georgia just below the foothills of the Blue Ridge Mountains and only a few hours’ drive from the Atlantic coast. In 1801 it was chosen as the site of Georgia’s first state college and named Athens after the city in Greece.

Nicknamed the Classic City, Athens is best known for great music, a happening food scene, and of course the Georgia Bulldogs, winners of the 2021 and 2022 College Football National Championships. In the spring, the city’s Twilight Criterium, one of the country’s largest cycling events, attracts both cyclists and spectators. Athfest, a local music festival held on outdoor stages and in venues around town takes place each summer, and the Hot Corner Festival celebrates the African American business community and culture each June. On autumn Saturdays the town swells as football fans flock to cheer on the University of Georgia Bulldogs. In recent years the town is becoming known around the Southeast for its great breweries like Creature Comforts and Terrapin. Filled with historic architecture and home to the State Botanical Garden of Georgia, Athens is a unique blend of traditional heritage and trend-setting southern culture.

In 1990, the city of Athens and Clarke County combined to form a unified government. Home to more than 100,000 residents, the top three employers include the University of Georgia, Piedmont Regional Healthcare System, and the Athens-Clarke County School District. With more than 12,000 enrolled students, the Athens-Clarke County School District is proud to serve a diverse population across 14 elementary schools, 4 middle schools, and 2 high schools, as well as an early learning center and community career academy. College/Unit/Department website www.libs.uga.edu Posting Type External Retirement Plan TRS or ORP Employment Type Employee Benefits Eligibility Benefits Eligible Underutilization Advertised Salary Anticipated Start Date 08/01/2025 Effective End Date (for Limited-Term postings) Job Posting Date 05/30/2025 Job Closing Date 07/02/2025 Open until filled No Special Instructions to Applicants Applicants should attach a 1-2 page letter of interest, a complete CV, and the names, titles, and contact information of three professional references. The University of Georgia Libraries wish to emphasize that preferred qualifications are not required and we are committed to helping our future colleagues develop preferred knowledge, skills and abilities. Applicants are encouraged to communicate the ways in which their work meets required or preferred qualifications in ways that may not be obvious. Candidates are encouraged to submit their materials by July 2, 2025. Location of Vacancy Athens Area EEO Statement The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([e-mail] ). USG Core Values Statement The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct .

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653 .

Position Details

Position Information Classification Title Librarian AC FLSA Faculty Rank Open Rank Contract Type Fiscal (12 mo.) Tenure Status Non-Tenure Track Minimum Qualifications An ALA -accredited Master’s in Library and Information Science, or a relevant terminal degree, or a master’s degree in a subject area related to archival work. Position Summary The Digitization and Data Coordinator is responsible to the Associate University Librarian for Special Collections ( SCL ) for leading collection digitization and collections as data projects, developing metadata and transcription workflows, managing budgets, and assessing collection use. This position provides strategic leadership in planning and implementing sustainable, efficient workflows for digitization, metadata migration, and access to archival materials. Working closely with the Digital Archivist and other colleagues in SCL’s Media and Oral History units and the Libraries’ Discovery and Digital Services unit, the librarian supports system integrations, explores emerging technologies—including AI-based solutions—and leads professional development efforts to enhance collection discovery and access. The Coordinator supervises two staff positions, student assistants, occasional project staff, and collaborates with the other units of SCL and the Digital Library of Georgia.

The Special Collections Libraries Building is home to three libraries: Hargrett Rare Book and Manuscript Library, Richard B. Russell Library for Political Research and Studies, and Walter J. Brown Media Archive and Peabody Awards Collection.

UGA librarians are nontenured faculty members. UGA offers an attractive benefits program including a choice of health and retirement plans, dental plan, vision plan, tuition remission, paid relocation, 21 days annual leave, 12 days sick leave, and 13 paid holidays. Additional Requirements Candidates will be considered at the rank of Librarian/Archivist I, II, III , or IV. For more information about the requirements for the Librarian and Archivist ranks, please see the Guidelines for Librarian/Archivist Faculty Rank and Promotion: https://www.libs.uga.edu/sites/default/files/admin/Guidelines.pdf Relevant/Preferred Education, Experience, Licensure, and/or Certification

• 1 or more years of experience digitizing a wide variety of formats, generating new metadata and working with legacy metadata.
• 1 or more years of experience moving files in and out of digital preservation systems

Preferred Knowledge, Skills, Abilities and/or Competencies

• Proficiency in programming languages (Python, R), Digital Asset Management Familiarity with data serialization formats such as XML and JSON .
• A commitment to explore new trends in the field and integrate new ideas into practice.
• Ability to apply strong problem-solving skills to address challenges and improve services, encouraging a culture where staff think creatively and collaboratively to find effective solutions.
• Ability to effectively supervise, mentor, and support professional growth among reports.
• Demonstrated ability to efficiently manage multiple projects and priorities.
• Demonstrated ability to work individually and as part of a team, maintain flexibility, and establish and maintain effective working relationships

Physical Demands Is this a Position of Trust? No Does this position have operation, access, or control of financial resources? No Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Is driving a responsibility of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) No Credit and P-Card policy Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website . Background Investigation Policy Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website . Duties/Responsibilities Duties/Responsibilities

• Leads digitization efforts for paper, photograph, and artifact collections, metadata and transcription creation, and developing workflows and quality control; develops collection-based data sets and visualization projects; and assesses digitization priorities across SCL . Investigates and implements vendor services and open-source AI tools, such as Whisper and Transkribus.
• Collaborates with SCL Department Heads to develop digitization priorities and project funding. Collaborates with units across UGA Libraries including Brown Media, Discovery and Digital Services, Digital Stewardship, and SCL Public Services to increase discoverability and access of collections and develop workflows. Supports efforts to enhance transcription and closed captioning efforts across audiovisual and oral history collections. Provides support for community-based digitization initiatives.
• Oversees digitization order fulfillment, permission to publish workflows, and ensures patron payment records are up-to-date.
• Supervises two staff positions, student interns and graduate assistants, and temporary project staff.
• Provides reference service at the reference and reading room service points.
• Maintains an active national presence by participating in professional activities and engaging in scholarship through publication and presentation; pursues continuing education opportunities; maintains professional membership and/or accreditation; maintains an awareness of current trends in the archives field especially related to congressional and political collections; and participates in relevant library/university groups and committees and provides service to the libraries and university as appropriate.
• Maintains flexibility and awareness of changes in the department and organization and contributes to the team effort by assuming other similar duties and responsibilities as assigned.

Percentage Of Time 100

Posting Specific Questions

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Applicant Documents

Required Documents

Resume/CV

Cover Letter

List of References with Contact Information

Optional Documents