Digital Studio Operations Coordinator

BoF Careers; New York (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

Ralph Lauren Corporation is seeking a Digital Operations Assistant for the photo studio to oversee sample procurement and ensure timely delivery of images to Ralph Lauren sites and wholesale partners.

The role involves pulling salesman samples from the showroom, ordering top-of-production samples, and coordinating with on-site teams to support model and still-life shoots. Strong organizational skills are essential.

Qualifications

• High level knowledge and education of sample coordination and operations.
• Ability to build and foster effective working relationships with a wide range of personalities.
• Excellent written and verbal communication skills.
• Strong organizational skills and the ability to balance multiple deadlines and priorities.
• Innovative problem-solving abilities.
• Must be proficient in Microsoft Excel.
• Able to lift and move up to 25 lbs.
• Adaptability with navigating multiple software systems.
• Experience working in a high-volume photo studio is a plus.

Responsibilities

• Procure and manage photoshoot samples for both on model and still life shoots.
• Partner with Global Digital E-Commerce Site teams to determine seasonal buys and to ensure delivery of assets meets the deadlines.
• Chase outstanding samples through constant communication with Production and third-party vendors
• Create and build out a timeline to track all phases of the lifecycle in order to meet deadlines
• Utilize internal product information management software to manage multi-brand sample receipt for all seasonal deliveries
• Monitor master data tool in conjunction with PIM system to track digital asset status
• Maintain accurate data in PIM system for sample status and reporting
• Maintain product status reports by providing weekly updates on digital assetsParticipate in showroom breakdowns and sample pulls
• Check in, tag and organize samples
• Partner with Merch Ops & Copy teams to ensure timely publishing of product to site
• Build and maintain relationships with cross-functional teams, including Merchandising, Buying, and all internal studio teams (Production, Retouching, Studio Tech, Photography & Styling)
• Field callouts from all Global regions regarding incorrect images on site
• Ensure all imagery on site is accurate for your brand by performing weekly site product audits
• Assist with gathering samples for feature shoots
• Manage Shared reports with international studios to ensure that global partners' assets are captured in a timely manner.
• Coordinate shoot planning with studio production team
• Coordinate shooting priorities with Supervisor for 3rd party studios
• Help to facilitate the shipping and receiving of samples between LIC and international 3rd party studios by creating commercial invoices
• Attend offsite photoshoots to coordinate samples management
• Assist Manager of Digital Operations & Lead of Digital Operations on ad-hoc projects as needed

Skills

Sample coordination

Relationship building

Communication

Organization

Excel proficiency

Problem solving

Physical stamina

Tools

PIM systems

Job description

Ralph Lauren Corporation is seeking a Digital Operations Assistant for the photo studio to oversee sample procurement and ensure timely delivery of images to Ralph Lauren sites and wholesale partners.

The role involves pulling salesman samples from the showroom, ordering top-of-production samples, and coordinating with on-site teams to support model and still-life shoots. Strong organizational skills are essential.