Digital Project Manager

Geear; Oregon; Hybrid; USD 70,000 - 73,000; Full time

Benefits offered by this job

4-day workweek

Fully remote

Group health, dental, vision and life

401k with employer match

Student loan assistance

Home office allowance

Education stipend

Unlimited PTO

Travel for in-person retreats

Job summary

Geear, a HubSpot Diamond Partner and recognized Best Places to Work in Virginia, seeks a Digital Project Manager to connect clients, creatives, and technical teams. This fully remote role supports a 4-day week and AI-enabled efficiency, driving on-time, on-budget deliveries for diverse client projects.

You will own Kanban health, prototype AI-assisted workflows, lead agile ceremonies, and grow into full ownership of project delivery while maintaining strong communication with clients and

Qualifications

• 3–5 years experience in project management or task management in a fast-paced, high volume environment.
• Experience running Kanban or agile workflows and facilitating team meetings.
• Experience with project management and knowledge base platforms (Teamwork, HubSpot knowledge is a plus).
• Hands-on experience using AI tools ( Claude, ChatGPT, or Gemini ) to improve workflows; automations or agent-based workflows a plus.
• Proficient in Google Workspace tools, particularly Google Sheets.
• Experience juggling competing priorities with passionate stakeholders.
• Self-starter with attention to detail and drive to produce quality work.
• Superior written and verbal communications skills and high emotional intelligence.
• Highly organized with excellent time management skills.

Responsibilities

• Own the health of our Kanban board across assigned client accounts, spotting stalled or aging work before delivery is affected.
• Spot repetitive operational work that AI tools or agents could handle, prototype and roll out workflows.
• Facilitate weekly prioritization meetings and other agile ceremonies to commit to a realistic weekly plan.
• Communicate priority changes clearly to Client Success Managers and production teams.
• Hold the team accountable to committed work and surface patterns that block progress.
• Maintain intake standards to ensure clean, actionable work for production.
• Serve as an early warning system for delivery and client risk, addressing root causes.
• Collaborate with stakeholders to define and document internal processes.
• Grow into full ownership of project delivery including project plans and client communications.

Skills

Project management

Kanban/Agile

AI tools

HubSpot/Teamwork

Google Sheets

Stakeholder management

Communication

Tools

HubSpot

Teamwork

Google Workspace

Job description

Geear is on the hunt for a talented and driven individual with a passion for project management and digital marketing.

About the Job

Geear, a HubSpot Diamond Partner and voted one of the Best Places to Work in Virginia, is growing, and we want you to be a part of it! We're currently seeking a Digital Project Manager to support our growth by acting as the central hub that connects clients, creatives, and technical teams, so we can deliver quality work to our clients on time and on budget. If you're passionate about project management, excited about how AI and agents are changing the way teams work, and seeking an environment that values work-life balance (100% remote and a 4-day workweek!), we'd love to hear from you!***Note: Geear is currently operating 100% virtually and will continue to do so for the foreseeable future***

What You'll Do

• Own the health of our Kanban board across your assigned client accounts, keeping a daily eye out for stalled, misrouted, or aging work before it impacts delivery
• Spot repetitive operational work that AI tools or agents could handle or speed up, then help prototype, test, and roll out those workflows across the team
• Facilitate weekly prioritization meetings and other team agile ceremonies that help the team commit to a clear, realistic plan for the week
• Communicate priority changes quickly and clearly to Client Success Managers and production teams
• Hold the team accountable to committed work and surface patterns that get in the way of getting it done
• Make sure production receives clean, actionable work by upholding our intake standards
• Serve as an early warning system for delivery and client risk, flagging at-risk situations and helping fix root causes, not just symptoms
• Work with stakeholders to ideate, define, and document internal processes
• Grow into full ownership of project delivery, including building project plans, managing client communication on revisions and approvals, and escalating delivery risks

Who You Are

• You're a problem solver. You're not ruffled by change, and you enjoy solving challenges and learning new things
• You're a friction detective. You notice where work gets stuck, and you can't leave a broken process alone
• You're excited about AI. You already use AI tools in your own work, and you get energized by figuring out where they can take busywork off a team's plate
• You're a pragmatic experimenter. You'd rather pilot something small, see how it works, and improve it than wait for a perfect solution, and you're honest when a tool isn't worth it
• You're a good communicator. You're able to simplify communications about complex work and provide clarity to internal stakeholders
• You're involved. You like to work collaboratively with several team members and play an integral role in making sure high-quality client work is getting done on time and on budget
• You're a helper. You get satisfaction from helping others and facilitating work being done to help them reach their goals
• You're cool under pressure, highly organized, responsive dynamic, and diplomatic
• You're able to zoom in and out with ease. You pay attention to the details while also keeping the big picture in mind

Who You'll Work With

• A dynamic and dedicated team of digital marketing professionals
• A culture steeped in our core values of Growth, Empathy, Essentialism, Accountability, and (doing what's) Right: GEEAR
• A company voted as one of the Best Places to Work in Virginia 5 years in a row

Setting You Up for Success

• 4-day workweek. We follow the 100/80/100 four-day workweek model, meaning employees are not expected to be at their desk all day Friday if their work is completed for the week
• Fully remote office. We don't think you need to be in an office every day to do great work. If you prefer an occasional change of scenery outside the office, we will cover some or all of the cost of a co-working membership
• Group health, dental, vision and life insurance plans at a competitive cost
• 401k savings plan with employer match helps you save some for later
• Student loan assistance plan that makes monthly contributions directly to your student loan principal (at no cost to you)
• $2000 home office and computer allowance to make your home work setup perfect for you
• $500 annual education stipend
• Unlimited paid time off
• A clear track for career growth, increased responsibilities, and increased compensation
• Travel at least 2x annually for our in-person retreats (currently located in Richmond, VA)

Qualifications

• 3-5 years experience with project management or task management in a fast-paced, high volume environment
• Experience running Kanban or agile workflows and facilitating team meetings
• Experience with project management and knowledge base platforms (Teamwork, HubSpot knowledge is a plus)
• Hands-on experience using AI tools (like Claude, ChatGPT, or Gemini) to improve your own or your team's workflows. Experience building automations or agent-based workflows is a plus
• Proficient in Google Workspace tools, particularly Google Sheets
• Experience juggling competing priorities with passionate stakeholders
• Self-starter with an attention to detail and drive to produce consistent and quality work
• Superior written and verbal communications skills, coupled with highly developed interpersonal skills
• High emotional intelligence
• Highly organized with excellent time management skills

What's The Geear Culture Like?

Our culture is steeped in our core values of GEEAR: Growth, Essentialism, Empathy, Accountability, and Right. Our people are focused on personal and professional growth, they focus on the essentials, they are empathetic towards others, they take accountability and ownership, and they do what's right and in the best interest of our clients. Our culture is compassionate and team-oriented. We don't tolerate any "throat stomping" or other negative behavior that impacts someone's experience here. That's why our employees rave about our culture (and we think you will, too).

Compensation

• Base salary: $70,000 - $73,000/yr based on experience
• Additional company bonus opportunities: $5,700 - $9,380/yr
• Total earning potential: $75,700-$82,380/yr

A little more about us...

We believe strongly in personal accountability. We will invest in you, challenge you, and develop you. It is in our best interest to see you succeed and grow.