Digital Media Operations Manager (Budget & Financial Operations)

civil-recruit; San Diego (CA); On-site; USD 110,000 - 140,000; Full time

Job summary

Civil Recruit is seeking a Digital Media Operations Manager (Contractor) to own end-to-end digital media budget management, including forecasting, planning, and actuals. You will collaborate with media, finance, procurement, and accounting teams to ensure accurate spend and strong governance across global programs.

The role emphasizes operational rigor, process improvement, and clear financial communication.

Qualifications

• 4+ years of experience in marketing operations, financial operations, or budget management, digital media preferred.
• Strong experience handling budgets, forecasts, accruals, and financial workflows.
• Ability to work across procurement, finance, and accounting processes.
• Advanced proficiency in Google Sheets for complex tracking and modeling.
• Excellent attention to detail and process discipline.
• Strong communication to translate financial data into insights.

Responsibilities

• Own and maintain documentation and tracking for planned and actual digital media spend, ensuring alignment across plans, forecasts, and actuals.
• Serve as central contact for budget adjustments, document changes, and reflect them in tracking systems.
• Partner with procurement and legal to process SOWs; with procurement and accounting to set up POs and track spend.
• Manage accruals, invoice validation and approvals; support month-end and quarter-end close.
• Deliver monthly and quarterly forecasts, actuals, and pacing insights to stakeholders.
• Build and improve scalable processes, workflows, and documentation for budget management.

Skills

Budget management

Financial operations

Marketing operations

Google Sheets

Cross-functional collaboration

Forecasting

Stakeholder management

Tools

Google Sheets

Job description

Digital Media Operations Manager (Budget & Financial Operations)

Job Openings Digital Media Operations Manager (Budget & Financial Operations)

About the job Digital Media Operations Manager (Budget & Financial Operations)

Summary

We are seeking a highly detail-oriented Digital Media Operations Manager (Contractor) to support budget management and financial operations for our Global Digital Marketing team. This individual contributor will own the end-to-end management of digital media budgets, ensuring accuracy across planning, forecasting, and actuals, while partnering closely with media, finance, procurement, and accounting teams. This role is critical to maintaining operational rigor, enabling efficient spend management, and ensuring financial alignment across global programs.

Responsibilities

• Own and maintain all documentation and tracking for planned and actual digital media spend, ensuring alignment across plan of record, forecasts, and actuals
• Serve as the central point of contact for all budget adjustments (transfers, reallocations, incremental requests), ensuring changes are accurately documented and reflected in tracking systems
• Partner with procurement and legal to process SOWs, and with procurement and accounting to set up and manage POs, including tracking spend against commitments
• Manage accruals, invoice validation and approvals, and support month-end and quarter-end close processes to ensure accurate financial reporting
• Partner with finance and accounting to deliver monthly and quarterly forecasts, actuals, and pacing insights to stakeholders
• Build, maintain, and continuously improve scalable processes, workflows, and documentation to increase efficiency, accuracy, and visibility across budget management
• 4+ years of experience in marketing operations, financial operations, or budget management (digital media experience preferred)
• Strong experience managing complex budgets, forecasts, accruals, and financial workflows
• Proven ability to operate across procurement, finance, and accounting processes
• Advanced proficiency in Google Sheets (complex tracking, modeling, and data organization)
• High attention to detail with a strong focus on accuracy and process discipline
• Ability to manage multiple stakeholders and priorities in a fast-paced, global environment
• Strong communication skills with the ability to clearly translate financial data into actionable insights

Nice to Have

• Experience managing digital media budgets or agency spend
• Familiarity with SOW, PO, and invoice workflows in a marketing or media context
• Experience supporting global teams and multi-region budgets
• Background in improving or building operational and financial processes