Digital Enterprise Administrative Assistant

BNH; Tullahoma (TN); On-site; USD 38,000 - 53,000; Full time

Benefits offered by this job

Competitive salaries

Continuing education assistance

Multiple healthcare benefits packages

401K with employer matching

Paid time off (PTO)

Job summary

Beyond New Horizons, LLC (BNH) seeks an Administrative Assistant II to support the Arnold Air Force Base AEDC operations. You will contribute to data-centered projects, manage documents, and assist with engineering workflow within the Digital Enterprise group.

The role emphasizes strong communication, organizational skills, and attention to detail, with potential after-hours work and US citizenship requirement.

Qualifications

• High School Diploma or equivalent.
• Six years of applicable experience.
• Any equivalent combination of applicable education and experience.
• Current U.S. Citizenship is required.
• Must be able to maintain access to the AEDC network.

Responsibilities

• Provides administrative and secretarial support of a confidential nature and manages document control and records management.
• Receives and screens phone calls and ensures coverage in the absence.
• Composes and distributes complex correspondence using standard word processing systems.
• Researches information and prepares briefing charts, summaries and other materials.
• Tracks training requirements as a GpiLearn Administrator and coordinates with employees.
• Coordinates proforma documents/forms with managers for acquisitions.
• Schedules meetings, appointments and travel arrangements as needed.
• Maintains office supplies and ensures availability.
• Manages incoming and outgoing mail and ensures proper handling.
• Develops and implements filing and record-keeping systems and data entry.
• Maintains the Digital Enterprise SharePoint site and supports onboarding of engineers.
• Supports development of engineering metrics to improve workflow and staffing.
• Performs duties as the building manager.
• Performs other duties as assigned by the supervisor.

Skills

Communication

Organizational skills

Typing 55 wpm

Education

High School Diploma or equivalent

Job description

Overview

Job Title: Administrative Assistant

Location: Arnold AFB, TN

Job Family Code: A – Administrative & Facility Services

Function/Branch: Engineering/Digital Enterprise

Directorate: Engineering Tech & Support

Position Type: Regular, Full-Time

Pay Type: Non-Exempt (hourly)

Grade: A06 (AA0601)

Starting Hourly Rate: $27.88 - $38.46 / hour

Overview

Beyond New Horizons, LLC (BNH) has an exciting opportunity for an Administrative Assistant II, supporting TOS II, at Arnold Air Force Base, TN. As an Administrative Assistant II, you will work as a member of the Digital Enterprise (DE) group in the Mission Support Branch to lead implementation of data-centered projects to improve the AEDC ground test data infrastructure, facility operations, and business systems. The person selected for this role will work closely with multidisciplinary work teams throughout the Beyond New Horizons (BNH) organization to aid and assist with an array of activities will help DE team.

Open to internal and external candidates. The selected candidate for this requisition may be required to occasionally work outside normal business hours.

Job Summary

Beyond New Horizons, LLC (BNH) is the team selected by the U.S. Air Force to conduct Test and Operations Sustainment at the Arnold Engineering Development Complex (AEDC) at Arnold Air Force Base in Tennessee. AEDC operates several aerodynamic and propulsion wind tunnels, rocket and turbine engine test cells, space environmental chambers, arc heaters, ballistic ranges and other specialized units located in six states. Many of the complex's test units have capabilities unmatched elsewhere in the United States; some are unique in the world. AEDC is one of three installations which are part of the Air Force Test Center (AFTC), one of six subordinate commands of the Air Force Materiel Command organization, and an important national resource.

AEDC’s mission is to conduct developmental test and evaluation for the Nation through modeling, simulation, and ground and flight test. Execution of the mission requires a large team of highly qualified and dedicated professionals from multiple technical disciplines to effectively accomplish the objectives of our test customers.

BNH currently has an exciting career opportunity available for Administrative Assistant II to join our team at Arnold Air Force Base in Tennessee.

Job Duties:

• Works independently to provide administrative and secretarial support of a responsible and confidential nature and performs document control and records management activities to help ensure the smooth functioning of the department. Duties require accuracy, judgment, a high degree of initiative, discretion, diplomacy, and knowledge of protocol. Anticipates changing priorities and problems. Adheres to and supports the use of company policies and procedures, and good industrial and office safety practices.
• Receives and screens phone calls directing them to the appropriate parties. Ensures coverage in absence.
• Independently composes and distributes complex correspondence using standard word processing systems or other software applications. Keeps abreast of key issues, commitments, and priorities of manager.
• Research information and compiles briefing charts, summary reports and other presentation materials.
• Takes initiative to identify and solve problems related to the group without much guidance or direction.
• Owns, as a GpiLearn™ Administrator, tracking/assisting employees in completing training requirements.
• Coordinates proforma documents/forms with managers for acquisitions department.
• Schedules meetings, appointments and coordinates travel arrangements as needed.
• Maintains office supplies ensuring supplies are available when needed.
• Collects, reviews, and distributes incoming hard copy and electronic mail. Independently handles mail not requiring the manager’s attention. Reviews outgoing mail to ensure accuracy and proper format. Follows up to ensure action.
• Develops and guides the implementation of procedures and of filing and record-keeping systems, including performing data entry and records management function.
• Develop workflow charts to demonstrate and improve engineer work processes including configuration management.
• Maintain the Digital Enterprise share-point web site.
• Support interview scheduling, engineering onboarding (DD2875 and applications), workstation equipment ordering.
• Support development of engineering metrics to improve workflow, efficiency and staffing.
• Performs duties as the building manager.
• Perform other duties as assigned by the supervisor.

Basic Qualifications:

• High School Diploma or equivalent
• Six years of applicable experience
• Any equivalent combination of applicable education and experience.
• Current U.S. Citizenship is required.
• Must be able to maintain access to the AEDC network.

Preferred Qualifications

• Excellent oral and written communication skills.
• Thorough knowledge ofgrammatical rules, spelling, punctuation, required formats, technical vocabularies and terminology common to the assignment, Document Control and Records Management systems and common office procedures, and professional telephone practices.
• Ability to obtain a BNH purchasing card.
• Strong organizational skills.
• Demonstrated skill in word processing and composition with a minimum typing speed of 55 wpm, and operation of standard computerized systems and other information transmission systems.
• Effective leadership skills.

What We Offer

• Competitive salaries
• Continuing education assistance
• Multiple healthcare benefits packages
• 401K with employer matching
• Paid time off (PTO) along with a federally recognized holiday schedule

Who We Are

Beyond New Horizons (BNH) is a fully populated joint venture of Astrion and Fluor Federal Services, Inc. formed to provide unmatched Test Operations and Sustainment services for the Arnold Engineering and Development Complex.

We chose our name to serve as an enduring reminder of our commitment to AEDC’s rich aerospace research and development legacy anchored in AEDC’s Towards New Horizons founding study and the unprecedented opportunities to greatly expand AEDC’s capabilities and capacity Beyond those existing today. Leveraging the capabilities of our parent companies, BNH specializes in testing and evaluation for military and space systems combined with proven capability in large-scale Government program management, integration, engineering, and construction services for specialized and technically advanced high-hazard facilities.

Join our Team!

U.S. Citizenship is required. At this time BNH will not sponsor any applicants for employment authorization or offer any immigration related support for this position (i.e. H1b, F1 OPT, F-1 STEM OPT, F-1 CPT, J-1, E-2, E-3, L-1, or other forms of work authorization that require immigration support from an employer).

The minimum and maximum full-time annual salaries for this role are listed below, by location. Please note that this salary information is solely for candidates hired to perform work within one of these locations and refers to the amount BNH is willing to pay at the time of this posting. Salaries for part-time jobs will be adjusted based upon the number of hours agreed to work.

$27.88 - $38.46 / hour at Arnold AFB, TN

BNH is an Equal Employment Opportunity Employer. We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, veteran status, and any other grounds for discrimination prohibited by applicable law.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.