Developmental Swim Coach & Team Administrator

Watertown Area Swim Club; Watertown (SD); On-site; USD 42,000 - 64,000; Full time

Job summary

Watertown Area Swim Club in Watertown, South Dakota, is seeking a Developmental Swim Coach & Team Administrator. This full-time exempt role coaches starting swimmers and supports upper-level swimmers while also providing admin support to the Head Coach, Board of Directors, and families of a club serving up to 175 athletes.

You will plan practices, coach stroke technique, monitor safety, manage registrations in SportsEngine, and coordinate swim meets and travel logistics with the coaching staff

Qualifications

• Must be at least 18 years old with a high school diploma or equivalent.
• Knowledge of competitive swimming and ability to coach swimmers at different stages of development.
• Current USA Swimming coaching credentials, or the ability to complete all required credentials before coaching on deck.
• Strong organizational, computer and communication skills.
• Ability to manage competing priorities, meet deadlines and maintain confidential information.
• A respectful, patient and encouraging approach with swimmers, families, coaches and volunteers.

Responsibilities

• Plan and lead engaging, age-appropriate practices in coordination with the Head Coach.
• Teach beginning and developing swimmers stroke technique, starts, turns, endurance and good practice habits.
• Work with upper-level swimmers to refine stroke mechanics and improve technical skills.
• Give swimmers clear, encouraging feedback and help them progress at an appropriate pace.
• Create a safe, inclusive environment that supports personal bests, sportsmanship, teamwork and enjoyment of swimming.
• Support swimmers at assigned meets with warm-ups, race preparation and post-race feedback.
• Coordinate with the Head Coach and other coaches to provide a consistent experience across training groups.
• Identify and address safety concerns and follow WASC policies, the Team Handbook and the USA Swimming Code of Conduct.
• Manage athlete registration, rosters and member records in SportsEngine, including registration forms, dates, fees and deadlines.
• Coordinate USA Swimming registration and track required training and credentials for athletes, coaches, officials and volunteers.
• Serve as an administrative point of contact for prospective and current families, including new-member onboarding.
• Manage the club email account, member communications, calendar and website updates in partnership with the Board and coaching staff.
• Prepare membership and participation reports and provide administrative updates at Board meetings.
• Coordinate pool reservations, schedule changes, dryland arrangements and meeting space with the Head Coach and facility contacts.
• Support teambuilding events, home meets, recognition events and travel logistics.
• Work with volunteers and meet leads to coordinate assignments, track volunteer hours and support awards, concessions and hospitality.
• Maintain insurance, compliance and corporate records; assist with bills, organizational filings and the annual financial audit.

Skills

Coaching

Organizational skills

Communication skills

Time management

Confidentiality

Education

High school diploma or equivalent

Tools

SportsEngine

Job description

Developmental Swim Coach & Team Administrator

Watertown Area Swim Club | Watertown, South Dakota | Full-time, exempt position

Position Overview

Watertown Area Swim Club (WASC) is seeking a Developmental Swim Coach & Team Administrator. This position coaches beginning and developing swimmers while also working with upper-level swimmers on stroke development and technical refinement. The coach will help athletes build skills, confidence and a strong foundation for continued progress. The role also provides administrative support to the Head Coach, Board of Directors and families of a club serving up to 175 athletes.

Coaching Responsibilities

• Plan and lead engaging, age-appropriate practices in coordination with the Head Coach.
• Teach beginning and developing swimmers stroke technique, starts, turns, endurance and good practice habits.
• Work with upper-level swimmers to refine stroke mechanics and improve technical skills.
• Give swimmers clear, encouraging feedback and help them progress at an appropriate pace.
• Create a safe, inclusive environment that supports personal bests, sportsmanship, teamwork and enjoyment of swimming.
• Support swimmers at assigned meets with warm-ups, race preparation and post-race feedback.
• Coordinate with the Head Coach and other coaches to provide a consistent experience across training groups.
• Identify and address safety concerns and follow WASC policies, the Team Handbook and the USA Swimming Code of Conduct.

Team Administration Responsibilities

• Manage athlete registration, rosters and member records in SportsEngine, including registration forms, dates, fees and deadlines.
• Coordinate USA Swimming registration and track required training and credentials for athletes, coaches, officials and volunteers.
• Serve as an administrative point of contact for prospective and current families, including new-member onboarding.
• Manage the club email account, member communications, calendar and website updates in partnership with the Board and coaching staff.
• Prepare membership and participation reports and provide administrative updates at Board meetings.
• Coordinate pool reservations, schedule changes, dryland arrangements and meeting space with the Head Coach and facility contacts.
• Support teambuilding events, home meets, recognition events and travel logistics.
• Work with volunteers and meet leads to coordinate assignments, track volunteer hours and support awards, concessions and hospitality.
• Maintain insurance, compliance and corporate records; assist with bills, organizational filings and the annual financial audit.

Other duties as assigned by the Board of Directors and Head Coach.

Qualifications

• At least 18 years old with a high school diploma or equivalent.
• Knowledge of competitive swimming and the ability to coach swimmers at different stages of development.
• Current USA Swimming coaching credentials, or the ability to complete all required credentials before coaching on deck.
• Strong organizational, computer and communication skills.
• Ability to manage competing priorities, meet deadlines and maintain confidential information.
• A respectful, patient and encouraging approach with swimmers, families, coaches and volunteers.

Coaching experience, a competitive swimming background, SportsEngine experience and youth sports administration are preferred.

Schedule and Compensation

This is a full-time, exempt position. Hours will vary based on practice times, the meet schedule and swimmer needs. The role requires availability for some early mornings, evenings and weekends. Compensation is commensurate with experience and qualifications.

Start Date

Flexible. The selected candidate may begin immediately or as late as June 2027, depending on their availability.