Development Specialist - Events

MaineHealth; Portland (ME); Hybrid; USD 66,000 - 89,000; Full time

Benefits offered by this job

Paid parental leave

Flexible work options

Student loan assistance

Professional development opportunities

Well-being resources

Job summary

MaineHealth seeks a Development Events Support Specialist to assist planning, execution, and evaluation of donor and fundraising events across the system. This role provides centralized operational, logistical, and reporting support to ensure events are well-organized and donor-centered.

Responsibilities include coordinating timelines, vendor support, guest lists, and run-of-show; on-site or virtual execution; and tracking attendance, expenses, and revenue with philanthropy and finance partners.

Qualifications

• Education: Bachelor's degree required.
• Experience: Minimum of two years in event coordination, development operations, donor relations, or administrative support.
• Skills: Familiarity with CRM systems and event registration platforms; strong project management and budgeting abilities.

Responsibilities

• Provide centralized logistical support for philanthropy events across the system, including donor recognition events and fundraising events.
• Create and coordinate event timelines, task tracking, and event-related activities with local philanthropy teams.
• Coordinate logistical and vendor support, including catering, venues, AV, and other services.
• Prepare and organize event materials, including guest lists, registrations, name badges, signage, and run-of-show documents.
• Provide on-site or virtual event execution in coordination with internal and external partners.
• Maintain centralized tracking of events, attendance, sponsorships, expenses, and revenue with philanthropy systems and finance partners.
• Lead post-event reporting by compiling data and preparing summaries for internal and donor-facing materials.
• Assist with tracking stewardship and follow-up actions to ensure timely acknowledgments and next steps.
• Document event details and best practices to support institutional knowledge and improvement.
• Coordinate with donor relations and communications teams for invitations, acknowledgments, and follow-up communications.

Skills

CRM systems

Event platforms

Project management

Multiple deadlines

Independent work

Budget forecasting

Education

Bachelor's degree

Tools

Event registration platforms

Job description

Description

Professional - Nonclinical
Req #: 88658

Summary

The Development Events Support Specialist plays a critical role in supporting the planning, execution, and evaluation of donor and fundraising events across the system. This position provides centralized operational, logistical, and reporting support for philanthropy events, helping ensure events are well-organized, donor-centered, and aligned with system-wide standards and best practices.

Essential Functions

• Provide centralized logistical support for philanthropy events across the system, including donor recognition events, cultivation events, stewardship events, and fundraising events.
• Create and coordinate event timelines, task tracking, and event-related activities in collaboration with local philanthropy teams.
• Coordinate logistical and vendor support, including catering, venues, rentals, audiovisual needs, and other event-related services, as directed.
• Prepare and organize event materials, including guest lists, registration lists, name badges, signage, programs, and run-of-show documents.
• Provide on-site or virtual event execution as needed, in coordination with internal and external partners.
• Maintain accurate centralized tracking of philanthropy events, including attendance, sponsorships, expenses, and revenue, in collaboration with philanthropy systems and finance partners.
• Lead post-event reporting by compiling data, reconciling attendance and revenue information, and assisting in the preparation of internal and donor-facing summaries.
• Assist with tracking stewardship and follow-up actions resulting from events to ensure timely acknowledgment and next steps.
• Consistently document event details, outcomes, and best practices to support institutional knowledge and continuous improvement.
• Coordinate with donor relations and communications teams to support event invitations, acknowledgments, and follow-up communications as directed.

Location: Hybrid -can be based in the Southern, Midcoast or Mountain regions of MaineHealth

Required Minimum Knowledge, Skills, and Abilities (KSAs)

1. Education: Bachelor's degree required
2. License/Certifications: N/A
3. Experience:Minimum of twoyears of experience in event coordination, development operations, donor relations, or administrative support.
4. Additional Skills:Familiarity with CRM systems and event registration platforms. Demonstrated project management skills with the ability to manage multiple initiatives and deadlines simultaneously and work independently. Experience building event budgets and forecasting projected expenses.

Additional Information

MaineHealth is committed to fostering a supportive, inclusive environment where care team members can thrive while making a meaningful impact in the communities we serve across Maine and New Hampshire. We offer competitive benefits including paid parental leave, flexible work options, student loan assistance, professional development opportunities, and well-being resources-so you can grow your career while feeling supported both personally and professionally.

We recognize the value each team member brings to our organization.Any offer of employmentwill depend onqualificationssuch asskills, relevant experience, education, certifications,and otherjob-relatedfactors. Thebase rangeis an estimate and does notreflect the full valueofourtotal compensationpackage.

The pay range for this position is $66,123.20to $89,481.60per year.

Compensation for part-time positions isdeterminedon a prorated basis consistent with the scheduled hours and applicable full-time equivalent (FTE).

In addition to base pay, MaineHealth offerscomprehensivebenefits, recognition programs, career growth opportunities, and,where applicable,shiftdifferentials or other incentives.

If you have questions about this role, please contact [e-mail]

Pursuant to Maine's Employer Surveillance Statute, prospective care team members are notified that MaineHealth may monitor, collect, record, review, or retain information related to the use of its systems, networks, applications, files, data, communications platforms (including notified recordings), smart badges, building access, company vehicle GPS data, business calls, and workplace security cameras.

Information collected may be used for legitimate business purposes, including security, safety, compliance, investigations, training, quality assurance, and operational management.