Development Project Manager, Research & Major Gifts

WTTW | WFMT; Chicago (IL); On-site; USD 70,000 - 90,000; Full time

Job summary

WTTW | WFMT is seeking a Development Project Manager, Research and Major Gifts to research and identify prospective donors and raise revenue for both stations. The role will use Tessitura and DonorSearch to build and manage the prospect pipeline, prepare donor briefings, and support major gift solicitations and stewardship.

The position requires strong data analysis, CRM proficiency, and the ability to coordinate across development activities, events, and governance.

Qualifications

• 2-4 years of office experience, preferably on a development/fundraising team.
• Project management experience.
• Executive support experience is a plus.
• Familiarity with CRM databases and Tessitura is a must.
• Strong data and analytic mindset.

Responsibilities

• Research prospective donors, sponsors, and leadership candidates.
• Develop and maintain prospect lists in Tessitura; track activities.
• Review event participant lists and donor records to identify prospects.
• Prepare detailed notes on guests for leadership.
• Lead weekly prospect review meetings and agenda planning.
• Support major donor annual fund solicitations and stewardship mailings.
• Track efforts, analyze results, and improve processes for renewals.
• Maintain data hygiene in the donor database and assist with gift processing.

Skills

Data-driven

Communication

Organization

Independent work

Confidentiality

CRM familiarity

Microsoft Office

Education

College degree

Tools

Tessitura

DonorSearch

Microsoft Office

Job description

WTTW (Chicago PBS) and WFMT (classical music radio station) are looking for a Development Project Manager, Research and Major Gifts. With passion for the mission and purpose of WTTW and WFMT, the Development Project Manager will research and identify prospective donors to raise revenue for both stations using external and internal resources; utilize database functions to keep special project cultivation and solicitation steps coordinated and moving forward. This position synthesizes information from multiple sources to create comprehensive briefings; prepares profiles and prospect lists; and analyzes and evaluates information in support of the prospect pipeline and fundraising goals. The Project Manager will plan and lead weekly prospect review and agenda planning meetings and support events with guest thumbnails and by tracking attendance in the donor database. Additional duties include working with the Vice President of Development in soliciting, acknowledging, and stewarding major donors to the annual fund, participating as a member of the Development team’s Tessitura committee to establish and educate the team on CRM best practices, maintain and update training and how-to documentation, provide recommendations for maintenance and improvement of processes, and collaborate in support of Development Operations team efforts. The Project Manager will help staff donor events and participate in departmental cross-training to assist when needed in areas such as gift entry and writing development materials. This position is ideal for the person seeking to build their development skills in a number of key areas.

KEY RESPONSIBILITIES:

• Research prospective donors, sponsors, and leadership candidates. Identify new prospects for restricted support projects.
• Work with project leads to develop and maintain prospect lists for restricted support projects, including assigning and maintaining plans and activities in Tessitura, the donor database for the development team.
• Review lists of event participants, including review of any giving records to identify prospective donors and patterns among existing donors. Track donor attendance at events in donor database.
• Prepare detailed notes on guests prior to selected events for organizational leadership.
• Plan, lead, and follow up on weekly prospect review meetings for selected members of the development team.
• Plan, lead, and follow up on weekly agenda planning meeting for prospect review.
• Use Tessitura CRM, DonorSearch, and other sources to identify, prioritize, and move prospects into and up the pipeline for a comprehensive fundraising campaign. Distill findings into clear and effectively written briefings, including assessments of wealth and philanthropic interests, for executive leadership and front-line fundraisers.
• Support the Vice President of Development, and other development leadership, through producing and tailoring annual fund solicitation letters, reply devices, mailing materials, and stewardship mailings (including drafting personal notes and packaging surprise and delight gifts) for major donors in the areas of the major donor annual fund, restricted support projects, annual gala, and planned giving.
• Work with the Vice President of Development to track efforts, analyze results, maintain records, and improve processes for major donor annual fund renewals.
• Participate in events regularly both on site and off campus, including occasional weekend and evening events.
• Work with team members to maintain data hygiene in the donor database, compose notes to donors, and other duties as assigned.

SKILLS/QUALIFICATIONS:

• Data and analytic driven mindset.
• Positive, team-oriented attitude a must, eager to learn.
• Strong verbal and written communication skills.
• Excellent organizational, planning, and record keeping skills.
• Ability to work independently and manage multiple projects at once.
• Ability to maintain accuracy and productivity in times of high-pressure situations.
• Understanding of development and donor relationships.
• Ability to handle sensitive information and maintain confidentiality.
• Familiarity with CRM databases and a desire to become proficient in using Tessitura a must.
• Proficient in Microsoft Office.

EXPERIENCE:

• 2-4 years' office experience, preferably working on a development/fundraising team or similar.
• Project management experience.
• Executive support experience a plus.

EDUCATION:

• College degree a plus.