Development Operations Specialist

Kaiser Permanente; Pasadena (CA); Presencial; USD 60.000 - 90.000; Jornada completa

Descripción de la vacante

Kaiser Permanente Bernard J. Tyson School of Medicine seeks a Project Coordinator to deliver advanced administrative, operational, and project oversight across departments.

You will implement standard project management methods to ensure successful completion of small to enterprise-level initiatives across functional areas. Responsibilities include tracking, cost/budget oversight, stakeholder communications, onboarding, data management, and HR-related support.

Formación

• Minimum five (5) years of operations, project management or administrative experience.
• Bachelor's degree OR High School Diploma or GED with four (4) years of directly related experience required.
• Knowledge of Project Management methodologies and tools.
• Proficient in Microsoft Office products (Visio, Word, Excel, PowerPoint, and Microsoft Project).
• Knowledge of website development and management tools.

Responsabilidades

• Provides most complex administrative support and project coordination including project management, tracking and completion in cross-functional projects.
• Project tracking: participates in meetings, documents issues, action items, user requirements, and deliverables.
• Operational Support/Business and Process Improvement: supports department operations, scheduling, inventory control, timekeeping, and admin processes.
• Responsible for coordination of departmental SOPs, policies, and documents; identifies and implements process improvements.
• Interprets policies for management and stakeholders; provides guidance and implements processes accordingly.
• Customer Service: engages leadership, faculty, staff, vendors, ensuring client satisfaction and timely deliverables.
• Admin Support: manages calendars, schedules, meetings, and travel arrangements.
• May coordinate financial transactions, expense reports, and procurement in partnership with Finance.
• Onboarding of new staff and other HR-related support.
• Data Management: maintains database systems, dashboards, data entry, and reports; ensures data integrity.
• Maintains office web-based collaboration platforms and internal/external websites.
• Communications: creates and distributes department communications to promote services and resources.
• Performs other duties as assigned.

Conocimientos

PM methodologies

Time management

Communication

Customer service

Educación

Bachelor's degree or GED with related experience

High School Diploma

Herramientas

Microsoft Visio

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Project

Website development tools

Descripción del empleo

Kaiser Permanente Bernard J. Tyson School of Medicine seeks a Project Coordinator to deliver advanced administrative, operational, and project oversight across departments.

You will implement standard project management methods to ensure successful completion of small to enterprise-level initiatives across functional areas. Responsibilities include tracking, cost/budget oversight, stakeholder communications, onboarding, data management, and HR-related support.