Development Operations Coordinator (Part-Time Temporary)

Lever, Inc.; United States; Remote; USD 34,000 - 41,000; Full time

Benefits offered by this job

Health benefits

Retirement plan

Vacation time

Paid holidays

Sick leave

Family leave

Job summary

Catalyst Mobility, a mission-driven industry organization focused on transportation decarbonization, seeks a Development Operations Coordinator to support the public and private revenue teams. You will manage the Development CRM, assist with proposal development, and coordinate calendars and meetings.

The ideal candidate is highly organized, detail-oriented, proactive, and proficient with monday.com, Office 365, Salesforce, and other tools.

Qualifications

• 2+ years of experience in administrative support, preferably in a fundraising or business development environment.
• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite, Google Workspace, and CRM or proposal management platforms.

Responsibilities

• Coordinate development and submission of grant proposals and business development materials.
• Track proposal requirements, deadlines, and deliverables across public funding sources.
• Maintain organized records of proposal content, attachments, and submission history.
• Complete and track necessary forms.
• Manage calendars, schedule meetings, and coordinate logistics for internal and external engagements.
• Prepare agendas, take meeting notes, and follow up on action items.
• Conduct background research on potential funders, partners, and industry trends.
• Compile data and insights to support proposal narratives and strategic planning.
• Monitor funding announcements and notify relevant initiatives of opportunities.
• Liaise with programs, finance, and communications teams to gather materials for proposals.
• Support cross-functional coordination to ensure timely submissions.
• Assist with onboarding and training new team members or interns.
• Maintain CRM content, pull reports, create dashboards, and track KPIs.

Skills

Strong organizational skills

Time management

Excellent written and verbal comunicat

Proficiency with Microsoft Office & G-

CRM/proposal management experience

Education

Associate’s or Bachelor’s degree in Business, Communications, Public Administration, or related field

Tools

monday.com

Office 365 Suite

Salesforce

NeonOne

Job description

About Us:

CALSTART is now Catalyst Mobility. We are a mission-driven industry organization focused on transportation decarbonization and clean air for all.

For over 30 years, it’s been Catalyst Mobility’s mission to develop, assess, and implement large-scale, zero-emission transportation solutions to mitigate climate change and support economic growth. Catalyst Mobility works with businesses, organizations, governments, and communities to create real-life impact toward clean air and equitable access to clean transportation for all. Catalyst Mobility provides scientific, technical and policy support for regulatory development and clean technology and infrastructure acceleration.

Position Summary:

The Development Operations Coordinator role on the Business Development team provides essential administrative and strategic support to the public and private revenue teams. This role is responsible for maintaining the Development CRM. This role ensures the smooth execution of proposal development processes, manages calendars and meetings, and conducts research to inform funding strategies. The ideal candidate is highly organized, detail-oriented, and proactive, with a strong interest in business development and fundraising operations who is adept at current technologies and project management tools such as monday.com, Office 365 Suite, Salesforce as examples and who understands that AI is a tool, not a team member.

Key Responsibilities

• Proposal Support:

  • Assist in coordinating the development and submission of grant proposals and business development materials.
  • Track proposal requirements, deadlines, and deliverables across public funding sources.
  • Maintain organized records of proposal content, attachments, and submission history.
  • Complete and track necessary forms.

  Administrative Coordination:

  • Manage calendars, schedule meetings, and coordinate logistics for internal and external engagements.
  • Prepare agendas, take meeting notes, and follow up on action items.

  Research and Information Gathering:

  • Conduct background research on potential funders, partners, and industry trends.
  • Compile data and insights to support proposal narratives and strategic planning.
  • Monitor relevant funding announcements and opportunities and coordinate with internal staff to notify initiatives/activities about opportunities.

  Team Collaboration:

  • Liaise with programs, finance, and communications teams to gather necessary materials for proposals.
  • Support cross-functional coordination to ensure timely and accurate submissions.
  • Assist with onboarding and training new team members or interns.
  • Maintain the CRM: ensure content is updated, pull reports, create dashboards, assist with tracking KPIs.
  • Other duties as assigned.

Qualifications

• Associate’s or Bachelor’s degree in Business, Communications, Public Administration, or related field.
• 2+ years of experience in administrative support, preferably in a fundraising or business development environment.
• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite, Google Workspace, and CRM or proposal management platforms.

Preferred Skills:

• Familiarity with grant writing processes and public/private funding landscapes.
• Experience using platforms like Responsive.io or similar tools.
• CRM experience, especially Salesforce and NeonOne are a plus.
• Ability to manage multiple priorities and work independently in a fast-paced environment.

$25 - $29.81 an hour

We understand that not everyone will match the above qualifications 100%. If your background isn't perfectly aligned but you feel you would be a great addition to the team, we'd love to hear from you.

We're a tight-knit team of world-class innovators, business minds, and change agents who believe passionately in our mission and put our team ahead of self. We are committed to the continued development and growth of our employees and invest in your success!

We care about your personal well being as much as your professional success and offer generous benefits to full time employees including: 100% company paid comprehensive health benefits for Medical, Dental, Vision, Short Term Disability, Long Term Disability and Life Insurance, Retirement plan with generous company contributions, FSA for Health and Dependent Care, 3 weeks of vacation time in the first year of employment, 11 paid company holidays, paid sick time, paid family leave, and more!

Our inclusive environment focuses on making decisions based on merit without regard to race, color, hair texture, gender, religion, age, nationality, social or ethnic origin, sexual orientation, gender identity, gender expression, LGBTQIA+ status, marital status, pregnancy, disability, genetics, veteran status, or any other characteristic protected by law.