Development Operations Coordinator (Part-Time Temporary)

Catalyst Mobility; United States; On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health benefits

Dental

Vision

Disability

Life insurance

Retirement plan

FSA

Vacation

Paid holidays

Sick time

Family leave

Job summary

Catalyst Mobility is seeking a Development Operations Coordinator to support the Business Development team. This role maintains the Development CRM, coordinates grant proposals, tracks deadlines, and conducts research to inform funding strategies.

The ideal candidate is highly organized and proactive, with experience using monday.com, Office 365, Salesforce, and CRM platforms, and an understanding that AI is a tool, not a team member.

Qualifications

• Associate’s or Bachelor’s degree in Business, Communications, Public Administration, or related field.
• 2+ years of administrative support experience.
• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite, Google Workspace, and CRM or proposal management platforms.

Responsibilities

• Coordinate development and submission of grant proposals.
• Track proposal requirements, deadlines, and deliverables.
• Maintain organized records of content and submission history.
• Manage calendars and meetings; prepare agendas.
• Maintain CRM content and generate dashboards.
• Onboard and train new team members.

Skills

Administrative support

Organizational skills

Communication skills

MS Office

CRM platforms

Google Workspace

Project management

Education

Associate’s or Bachelor’s degree in Business or related field

Tools

monday.com

Office 365

Salesforce

NeonOne

CRM systems

Job description

About Us:

CALSTART is now Catalyst Mobility. We are a mission-driven industry organization focused on transportation decarbonization and clean air for all.

For over 30 years, it’s been Catalyst Mobility’s mission to develop, assess, and implement large-scale, zero-emission transportation solutions to mitigate climate change and support economic growth. Catalyst Mobility works with businesses, organizations, governments, and communities to create real-life impact toward clean air and equitable access to clean transportation for all. Catalyst Mobility provides scientific, technical and policy support for regulatory development and clean technology and infrastructure acceleration.

Position Summary

The Development Operations Coordinator role on the Business Development team provides essential administrative and strategic support to the public and private revenue teams. This role is responsible for maintaining the Development CRM. This role ensures the smooth execution of proposal development processes, manages calendars and meetings, and conducts research to inform funding strategies. The ideal candidate is highly organized, detail-oriented, and proactive, with a strong interest in business development and fundraising operations who is adept at current technologies and project management tools such as monday.com, Office 365 Suite, Salesforce as examples and who understands that AI is a tool, not a team member.

Key Responsibilities

• Proposal Support:
• Assist in coordinating the development and submission of grant proposals and business development materials.
• Track proposal requirements, deadlines, and deliverables across public funding sources.
• Maintain organized records of proposal content, attachments, and submission history.
• Complete and track necessary forms.

Administrative Coordination:

• Manage calendars, schedule meetings, and coordinate logistics for internal and external engagements.
• Prepare agendas, take meeting notes, and follow up on action items.

Research and Information Gathering:

• Conduct background research on potential funders, partners, and industry trends.
• Compile data and insights to support proposal narratives and strategic planning.
• Monitor relevant funding announcements and opportunities and coordinate with internal staff to notify initiatives/activities about opportunities.

Team Collaboration:

• Liaise with programs, finance, and communications teams to gather necessary materials for proposals.
• Support cross-functional coordination to ensure timely and accurate submissions.
• Assist with onboarding and training new team members or interns.
• Maintain the CRM: ensure content is updated, pull reports, create dashboards, assist with tracking KPIs.
• Other duties as assigned.

Qualifications

• Associate’s or Bachelor’s degree in Business, Communications, Public Administration, or related field.
• 2+ years of experience in administrative support, preferably in a fundraising or business development environment.
• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite, Google Workspace, and CRM or proposal management platforms.

Preferred Skills:

• Familiarity with grant writing processes and public/private funding landscapes.
• Experience using platforms like Responsive.io or similar tools.
• CRM experience, especially Salesforce and NeonOne are a plus.
• Ability to manage multiple priorities and work independently in a fast-paced environment.

We understand that not everyone will match the above qualifications 100%. If your background isn’t perfectly aligned but you feel you would be a great addition to the team, we’d love to hear from you.

We’re a tight-knit team of world-class innovators, business minds, and change agents who believe passionately in our mission and put our team ahead of self. We are committed to the continued development and growth of our employees and invest in your success!

We care about your personal well being as much as your professional success and offer generous benefits to full time employees including:

• 100% company paid comprehensive health benefits for Medical
• Dental
• Vision
• Short Term Disability
• Long Term Disability and Life Insurance
• Retirement plan with generous company contributions
• FSA for Health and Dependent Care
• 3 weeks of vacation time in the first year of employment
• 11 paid company holidays
• paid sick time
• paid family leave
• and more!

Our inclusive environment focuses on making decisions based on merit without regard to race, color, hair texture, gender, religion, age, nationality, social or ethnic origin, sexual orientation, gender identity, gender expression, LGBTQIA+ status, marital status, pregnancy, disability, genetics, veteran status, or any other characteristic protected by law.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.