Development & Operations Associate

Legacy HR Consulting; Portland (ME); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Health stipend

SIMPLE IRA match

Paid time off

Holiday pay

Wellness stipend

Job summary

The Northwest Abortion Access Fund (NWAAF) seeks an entry-level Development & Operations Associate based in Portland. You will maintain donation records, manage day-to-day admin tasks, and respond to stakeholder inquiries as part of NWAAF’s mission-driven work.

This role blends precise routine duties with compassionate service, supporting development campaigns, donor care, and program compliance while coordinating volunteers and office operations.

Qualifications

• Interest in NWAAF's mission and values.
• Experience in administration or relevant life experiences.
• Willingness to learn key software tools.

Responsibilities

• Development Support: track donations and manage donor records.
• Operations Support: handle incoming mail, store inventory, and organize files.
• Community Engagement: coordinate volunteers and respond to inquiries.
• Program & Compliance: assist in reporting and maintain compliance tasks.
• Communications: support NWAAF visibility and manage content on platforms.

Skills

Strong alignment with mission

Administrative experience

Willingness to learn software tools

Tools

Google Suite

Little Green Light

Stripe

Bill

Job description

The Northwest Abortion Access Fund (NWAAF) is an abortion fund serving Washington, Oregon, Idaho, and Alaska. Trained, compassionate volunteer advocates run our toll-free helpline. We help people pay for their abortion care by sending funding directly to the clinic or to providers of abortion pills. We also help people get to and from the clinic and ensure thosetraveling for care have a safe place to stay. We are a mission-driven organization guided by values. You can learn more about our organizational values here: https://nwaafund.org/about

We are a 501(c)3 nonprofit and a member of the National Network of Abortion Funds (NNAF), a membership organization of over 95 funds across the United States.

Purpose:

The Development & Operations Associate is an entry-level position. It supports NWAAF’s development and operations by maintaining donation records, managing day-to-day administrative tasks, and providing timely responses to stakeholder inquiries. This position is Portland-based and providesdirect support to the organization’s main office by managing incoming mail and storage inventory. This role blends precise routine tasks with compassionate service to all stakeholders.

Responsibilities

Responsibilities will grow over time as the Associate becomes familiar with the role and duties. Listed below are the responsibilities after a year on the job.

Development Support 25%

In collaboration with and under the guidance of the Director of Development, and following established procedures:

• Track and enter donations (including stock donations) in the organization’s Customer
• Relationship Management (Light Green Light).
• Respond to donor inquiries, update records, and process changes within established
• procedures.
• Manage payment processing and support the bookkeeper and Director of Operations with donation reconciliation.
• Write and send thank-you notes to major donors and grantors.
• Support specific development campaigns (such as Fund-A-Thon) with planning and logistics.

Operations Support 25%

In collaboration with the Director of Operations, and following established procedures:

• Collect, triage, and process incoming mail.
• Maintain the organization’s online store, including packing and shipping of orders, and manage inventory/storage access.
• Organize, curate, and maintain the shared organization’s file drives.
• Provide administrative and logistical support to committee meetings.
• Support the organization in emergent needs.

Community Engagement 20%

Serve as a connector for volunteers and community inquiries.

• Monitor and redirect voicemails for Helpline Line 4 (admin/fundraising).
• Coordinate volunteers and logistical support for administrative and fundraising tasks.
• Receive, reassign, and respond to incoming emails in administration inboxes following procedures and templates.

Program & Compliance Support 15%

In collaboration with the Director of Operations, and following established procedures to support internal operations and ensure compliance.

• Receive, redact sensitive information, and file payment vouchers received from partner providers.
• Monitor and redirect messages from Helpline Line 2 (program line).
• Assist in preparing and submitting state/regional reports.
• Track time-sensitive compliance tasks and notify leadership.

Communications 15%

In collaboration with and under the guidance of the Director of Development, contribute to NWAAF’s visibility and engagement.

• Perform basic website maintenance.
• Collaborate and post content on NWAAF’s social media platforms.
• Monitor social media engagement (comments, messages, shares, and mentions) and respond or elevate as appropriate.

Minimum Qualifications

• Strong alignment with NWAFF’s mission and values, demonstrating a deep commitment to
  social justice and inclusivity.
• Experience in administration or relevant life experiences.
• Willingness to learn key software tools (such as Google Suite, Little Green Light, Stripe,
  Bill, and others).
• Able to lift 30 lbs.
• Reliable access to a smartphone, computer, and internet (support provided as needed).
• Ability to independently travel in Portland, OR, between multiple locations for weekly tasks.
• Experience working remotely using digital tools, databases, and collaboration platforms.

Desired Qualifications

• Experience with spreadsheets and being able to manipulate data.
• Strong written and verbal communication skills, including the ability to make complex information clear and accessible across diverse audiences.
• High self-awareness and reflective practice; able to recognize positionality, integrate feedback, and model accountability.
• Demonstrated commitment to equity, inclusion, and anti-oppressive practice, including experience analyzing issues through a justice lens.

Time Commitment

• 32 hours per week.
• Semi-flexible schedule.
• Weekly travel in Portland.
• Participate in staff meetings as needed.
• Occasional evening and weekend work is needed to support committee meetings and organization events.

Work-Life Balance & Benefits

• Schedule: 32 hours/week, flexible.
• Paid Time Off: 15–18 vacation days per year based on tenure.
• Holiday Pay: 12 federal holidays, 2 floating holidays, plus a week-long office closure.
• Paid Sick Time: 64 hours frontloaded, which resets on work anniversary.
• Health Benefits: $400/month health stipend + $300/month mental health stipend.
• Other Stipends: $250/month wellness + $265/month remote work.
• Retirement: 3% SIMPLE IRA match.
• Professional Development: at least $400/yr.
• This role will require access to a reliable smartphone, a computer, and the internet. NWAAF will provide the necessary tech infrastructure.

Values Statement

NWAAF is committed to meaningful access to abortion for all individuals regardless of identities or
circumstances. We believe in a vision of reproductive justice that includes compassion and safety
for those accessing abortion, as well as those doing the access work and providing the abortions.
We believe that abortion access intersects with racial, economic, and all other forms of oppression,
and our work should and can be led by those most impacted by oppression and inequitable access.