Development Operations Assistant

Gwynedd-Mercy Academy Elementary; Philadelphia (Philadelphia County); On-site; USD 45,000 - 60,000; Full time

Job summary

Gwynedd Mercy Academy Elementary is seeking a Development Operations Assistant to enhance database operations, support fundraising, and ensure efficient data management in a vital educational environment. The ideal candidate will possess strong interpersonal skills, a degree related to finance or non-profit management, and experience with CRM systems. This full-time position requires attention to detail and the ability to prioritize multiple tasks effectively.

Benefits

Professional Development Opportunities

Collaborative Work Environment

Qualifications

• Experience in CRM database administration preferred, especially Blackbaud.
• Strong analytical skills and attention to detail necessary.
• Ability to work both independently and as part of a team.

Responsibilities

• Maintain and optimize the school’s Blackbaud database.
• Support fundraising efforts and manage data processes.
• Coordinate gift entry and acknowledgment processes.

Skills

Database Management

Fundraising Support

Data Analysis

Interpersonal Communication

Attention to Detail

Education

Degree in Business Administration or related field

Tools

Blackbaud Raiser’s Edge

Microsoft Office Suite

Google Suite

Job description

1 week ago Be among the first 25 applicants

Direct message the job poster from Gwynedd-Mercy Academy Elementary

Director of Development at Gwynedd Mercy Academy Elementary

Development Operations Assistant

Reporting to the Director of Development, the Development Operations Assistant is a

full-time staff member with primary responsibility for maintaining and optimizing the

school’s Blackbaud database by compiling and synthesizing data across departments to

streamline reporting throughout the school.

The Development Operations Assistant is a role that combines database management

with a focus on fundraising and accounting. This role ensures the smooth running of

development-related functions, supports fundraising efforts, and manages data and

processes to achieve key organizational goals. This role is an essential member of the

Development team that will be responsible for supporting the overall operational

Key responsibilities:

● Optimize the Development team’s use of the school’s alumni and CRM database, Blackbaud Raiser’s Edge.

● Coordinate gift entry and acknowledgement processes.

● Generating regular reports for the Business Office and providing administrative support.

● Database Management: Utilize Raiser’s Edge for event registration, managing RSVPs, tracking attendance, and maintaining accurate donor and alumni data.

● Prepare and process mailing lists and personalized mailings.

● Process check requests, invoices, and expense reports with Development and Business Offices’ oversight.

● Integrate Blackbaud systems: Raiser’s Edge and Financial Edge NXT

● Implement data management best practices, including database updates and reporting.

● Assist with fundraising activities, including event coordination, prospect research, and grant management.

● Conduct prospect research by identifying potential new donors or partners by utilizing research tools.

● Work with the Director of Development on key revenue goals and strategies, campaigns, donor tracking and analysis, generating queries, forecasting, and support for events, and other initiatives, where necessary.

● Collaborate with other departments to ensure data credibility and generate accurate lists.

Roles and Responsibilities:

● Coordinate internal department processes to ensure data-driven, efficient fundraising strategies, and functional reporting.

● Maintain tracking and reporting of campaign revenue to support expanded revenue generation.

● Process philanthropic gifts, data entry, recording, and acknowledgments.

● Provide weekly gift reports to all internal stakeholders.

● Support the Business Office with monthly reconciliation and the annual audit.

● Maintain the Development team office calendar and coordinate cross-departmental meetings and events.

● Assist in school events as needed.

Qualifications:

A successful candidate will have:

● Degree in Business Administration, Information Technology, Non-profit Management/Administration, or a related field.

● Experience in CRM database administration, preferably with Blackbaud or a similar system.

● Operational accounting experience, preferably for a non-profit or educational institution.

● Maintain the utmost confidentiality among all aspects of the school community.

● Ability to prioritize against competing deadlines both individually and as part of a team.

● Proficiency with donor management systems and the types of data necessary to support constituent/client relations.

● Strong interpersonal skills, with a courteous and professional demeanor.

● Effective written and verbal communication skills.

● Attention to detail, with strong analytical and critical thinking skills, as well as attention to detail in data management and reporting.

● Experience with Google Suite, Microsoft Office Suite, especially Excel, and Blackbaud systems preferred.

● Reliable and self-motivated: ability to work both independently and as part of a team.

● Ability to work occasional weekends, evening hours, and events.

● In-office work required: Ambler, Pennsylvania 19002.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management and Manufacturing

• Industries

  Primary and Secondary Education

Referrals increase your chances of interviewing at Gwynedd-Mercy Academy Elementary by 2x

Sign in to set job alerts for “Operations Assistant” roles.

Operations Associate - Distribution Center 1st Shift (7:00am-3:30pm)

Operations Associate - King of Prussia Men's

Operations Associate (Part-Time) - King of Prussia

Operations Associate, Port Richmond, #290

Operations Associate, South Philly, #1567

Operations Associate - Distribution Center 2nd shift (3:00pm - 11:30pm)

Operations Associate, Philadelphia, #1463

Operations Associate, Northeast Philadelphia, #30

Philadelphia, PA $56,000.00-$70,000.00 2 weeks ago

Scheduling Coordinator, Netflix House - Philadelphia

Operations Associate (Part-Time) - Cherry Hill

Operations Associate, Philadelphia, #670

Operations Associate (Part-Time) - Walnut Street

Bala-Cynwyd, PA $53,000.00-$75,000.00 2 weeks ago

Fort Washington, PA $23.45-$31.09 1 week ago

Executive & Events Operations Assistant - Remote Work

Fort Washington, PA $35,000.00-$40,000.00 1 week ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.