Development Manager

Stagetime Inc.; San Francisco (CA); Hybrid; USD 85,000 - 100,000; Full time

Benefits offered by this job

4 weeks PTO

Medical, Dental, Vision

403B

Hybrid work schedule

Job summary

Stagetime Inc. in San Francisco seeks a Development Manager to work with the Executive Director on fundraising goals, manage gift processing in Salesforce, donor records, and grant research.

This full-time, hybrid role covers development operations, communications, donor relations, and special events, with a focus on stewardship and reporting. The position requires 3 years arts administration and Salesforce experience; a Bachelor's in art administration is preferred.

Qualifications

• 3 years in arts administration or development
• Salesforce experience: donor records, lists, reports
• Experience with annual giving and major donors; corporate campaigns a plus
• Bachelor's degree or higher; art administration preferred
• Fluency with Google Docs and basic computer apps
• Strong written communications
• Event management experience
• Self-motivated and detail-oriented; proactive problem solving
• Able to work independently and in teams

Responsibilities

• Serve as primary gift processor in Salesforce and track giving activity
• Manage database, record acknowledgements, and engagement tracking
• Ensure accurate donor recognition for print, email, and website
• Coordinate donor communications with Marketing and Executive Director
• Prepare regular fundraising progress reports and donor trends
• Coordinate event logistics for development events and concerts
• Support Executive Director and collaborate with Finance
• Provide general support to the development team

Skills

Arts administration

Donor relations

Event coordination

Written communication

Education

Bachelor's degree in art administration

Tools

Salesforce

Google Docs

Job description

JOB TITLE: Development Manager
FT Exempt; Hybrid
REPORTS TO: Executive Director

JOB DESCRIPTION: The Development Manager works closely with the Executive Director to meet overall fundraising goals. Oversees gift processing and acknowledgements, maintains accurate donor and prospect records in Salesforce, and researches prospective donors and funding opportunities. This position supports the acquisition, stewardship, and retention of donors and provides administrative support for development purposes.

JOB DUTIES AND RESPONSIBILITIES

DEVELOPMENT OPERATIONS

• Serves as organization's primary gift processor: track, monitor, and maintain accuracy of all giving activity in Salesforce
• Manage database; Record and execute gift acknowledgements in a timely manner through the Salesforce CRM - gift reporting, database management, and engagement tracking
• Ensure accurate donor recognition listings for print materials, e-blasts, and website
• Department liaison with finance consultant, Finance Manager, and Bookkeeper
• Manage development-related print collateral and supplies
• Maintain institutional giving calendar, ensuring pertinent information is collected promptly and deadlines are met

DEVELOPMENT COMMUNICATIONS

• Write development-related emails and letters; collaborate with Marketing on dissemination of emails
• Update Development web pages (in collaboration with Marketing Coordinator) including donor and sponsor recognition, and online giving
• Strategize with Executive Director and Marketing on effective messaging for donor cultivation, solicitation, and acknowledgement
• Create and generate regular reports on fundraising progress, donor trends, and overall development activity

DONOR RELATIONS

• Serve as first point of contact for contributors and sponsors, providing excellent customer service; address general development questions regarding giving levels, benefits, and events
• In collaboration with the Executive Director, ensure exceptional stewardship of donors including execution and fulfillment tracking of donor benefits

SPECIAL EVENTS

• Coordinate event logistics, including vendor coordination, permits, timelines, contracts, and payments
• Oversee preparation and execution, including preparing invitations, tracking RSVPs, and on-site assisting with event logistics
• Some evening and weekend work is required, including SFGC concerts and development events
• Provide general support for the Executive Director, including other duties as assigned

QUALIFICATIONS

• 3 years of professional arts administration and/or Development experience. Background in the performing arts preferred
• Salesforce knowledge and experience required (creating donor records, data input, pulling lists and reports)
• Experience with annual giving and major donors; corporate campaign experience a plus
• Bachelor's degree or higher with art administration degree preferred
• Fluency with Google docs and other computer applications
• Skilled in creating compelling written communications
• Experience in managing special events a plus
• Self-motivated with attention to detail; takes initiative in problem solving
• Work independently as well as on teams

COMPENSATION AND EMPLOYMENT DETAILS

This is a full time, exempt position, with the salary range offered between $85K - $100K per year and includes a generous benefits package (4 weeks PTO, Medical, Dental, Vision, and 403B). Hybrid work schedule. Office is based at the Kanbar Center in San Francisco, 44 Page Street.