Development & Database Coordinator

Mission Kids Child Advocacy Center; Plymouth Township, Northern (PA, KY); Hybrid; USD 52,000 - 62,000; Full time

Benefits offered by this job

Hybrid work arrangement

Job summary

Mission Kids Child Advocacy Center seeks a Development and Database Coordinator to manage donor relations, maintain the donor database, and support events and outreach in Plymouth Meeting, PA. The role requires organization, discretion, and the ability to balance multiple priorities.

The position reports to the Director of Development and may require some evening/weekend hours for events and community outreach, with a hybrid work schedule after an initial 90-day onsite period.

Qualifications

• Experience with donor database management and donor stewardship.
• Ability to generate and analyze database reports for fundraising strategy and events.
• Strong written and verbal communication, including donor correspondence and mailings.

Responsibilities

• Manage and maintain the Blackbaud Raiser's Edge donor database, ensure data integrity and generate reports for fundraising.
• Plan and execute fundraising events, including timelines, materials, run-of-show, and post-event follow-up.
• Coordinate donor acknowledgments, mail merges, and communications; support Development Director with special projects.

Skills

CRM management

Data accuracy

Donor relations

Event coordination

Communication skills

Public speaking

Attention to detail

Discretion & confidentiality

Microsoft 365 proficiency

Project management

Education

Bachelor’s degree or equivalent

Nonprofit development experience a plus

Tools

Blackbaud Raiser's Edge

CRM software

Job description

Use your CRM and donor-relations savvy to keep Mission Kids’ fundraising engine humming—maintaining our database, sending prompt thank-yous, and powering events that fuel healing for child survivors.

Highlights

Details

Make a Difference for Children. Mission Kids Child Advocacy Center is a nonprofit organization with a mission to achieve healing and justice for victims of child abuse by providing collaborative services, advocacy, leadership, and education.

Great Team. For more than 15 years, Mission Kids has been a leader in the field to protect and heal our most vulnerable children. The staff have an unyielding commitment to their clients, as well as each other. Staff are drawn to Mission Kids because of their commitment to the mission; but stay because of the organization’s investment in them.

Great Work Environment. Mission Kids provides a supportive and collaborative work environment that focuses on the growth and development of employees.

Mission Kids does not and shall not discriminate on the basis of race, color, religion, gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations. Mission Kids is an equal-opportunity employer.

General Position Information

Title: Development and Database Coordinator
Job Type: Full-Time
Reports To: Director of Development
Salary: $52,000-$62,000 per year; Commensurate with education and experience
Fair Labor Standard Act Status: Non-Exempt
Work Location: Plymouth Meeting, PA 19462 Occasional travel within Montgomery County required for events and donor outreach. On-site presence required for the first 90 days; hybrid schedule available thereafter (minimum three days in-office, up to two days remote).

Position Summary:

Mission Kids is seeking a highly organized, detail-oriented, and mission-driven Development and Database Coordinator to support the organization’s fundraising, donor relations, and community engagement efforts. This role is integral to Mission Kids’ development operations, with responsibilities including managing the donor database, generating timely acknowledgments as part of donor stewardship, supporting events and outreach initiatives, and providing critical administrative assistance to the Director of Development.

The ideal candidate is excellent with CRM database management, adept at managing multiple priorities and passionate about supporting our mission. This position requires a high level of professionalism, discretion, and flexibility, including some evening and weekend hours for events and community outreach.

Donor Relations, Database Management & Strategic Development

• Manage and maintain the Blackbaud Raiser’s Edge donor database to ensure accurate donor records and giving histories.
  Oversee data integrity, including cleanup of duplicate records, returned mail, and donor updates.
  Input new donor information and update existing records.
  Generate reports, queries, and tracking lists to inform fundraising strategy, event planning, and donor communications.
  Assist with donor and prospect screenings.
  Create and manage mail merges for donor solicitations and acknowledgment letters.
• Assist in planning and executing fundraising, outreach, and training events, ensuring all logistical details are in place
  Maintain and update event timelines, materials, and run-of-show documents; provide support as needed for execution.
  Prepare agendas, training presentations, and meeting materials.
  Attend fundraising committee meetings, serve as the primary note-taker, and follow up on action items.
  Manage guest lists, registration materials, and event logistics.
  Work closely with the Development Director to implement an annual comprehensive fundraising strategy.

Community Outreach & Representation:

• Represent Mission Kids at community events, networking functions, and outreach initiatives.
• Deliver presentations and effectively communicate the organization’s mission.
• Engage with community partners, donors, and potential supporters to strengthen relationships.

Administrative & Special Projects Support:

• Compose, format, and distribute professional correspondence, emails, reports, and other materials.
• Maintain donor database filing systems for accurate record-keeping and retention.
• Assist the Development Director with special projects as needed.
• Perform general clerical duties, including filing, photocopying, faxing, and mailing.
• Demonstrate professionalism in handling confidential and sensitive information.

Compliance and Professional Development

• Complete 4 hours of Diversity, Equity, and Inclusion (DEI) training annually.
• Maintain compliance with all necessary background checks, including child abuse history, criminal history, and FBI clearances.
• Maintain a valid PA driver’s license and insurance for occasional travel.

Knowledge, Skills & Abilities:

• Strong knowledge of donor database/CRM management, preferably Blackbaud Raiser’s Edge, including data entry, record maintenance, donor histories, queries, reports, lists, and database cleanup.
• Demonstrated ability to maintain a high level of data accuracy and integrity, including identifying duplicate records, processing donor updates, managing returned mail, and maintaining complete and accurate donor and prospect information.
• Knowledge of nonprofit fundraising and donor stewardship practices, including gift acknowledgment, donor communications, solicitations, prospect research/screening, and relationship-building.
• Ability to generate and interpret database reports, queries, mailing lists, and tracking reports to support fundraising strategy, donor engagement, event planning, and organizational decision-making.
• Proficiency in creating and managing mail merges, acknowledgment letters, donor correspondence, mailing lists, labels, and other development communications.
• Strong event planning and coordination skills, including managing timelines, guest lists, registrations, materials, logistics, run-of-show documents, and event follow-up.
• Excellent organizational and project-management skills, with the ability to manage multiple assignments, deadlines, events, and competing priorities simultaneously.
• Strong attention to detail and ability to independently track tasks and follow through on action items to completion.
• Excellent written and verbal communication skills, including the ability to prepare professional correspondence, reports, meeting materials, presentations, agendas, and other communications.
• Strong meeting coordination and documentation skills, including accurate note-taker, preparation of meeting materials, tracking decisions, and following up on assigned action items.
• Ability to professionally represent Mission Kids in the community, including interacting with donors, volunteers, community partners, committee members, and prospective supporters.
• Strong public speaking and presentation skills, with the ability to clearly and effectively communicate Mission Kids’ mission, programs, impact, and community role to diverse audiences.
• Demonstrated ability to build and maintain positive, professional relationships with donors, community partners, volunteers, vendors, staff, and other stakeholders.
• Proficiency with Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, and related technology used for database management, reporting, presentations, correspondence, and event coordination.
• Ability to learn and effectively utilize new fundraising, database, event-management, and organizational technology platforms.
• Strong analytical and problem-solving skills, including the ability to identify database inconsistencies, research information, troubleshoot routine issues, and recommend appropriate solutions.
• Ability to exercise sound judgment, professionalism, discretion, and confidentiality when handling donor information, financial information, organizational records, and other sensitive information.
• Ability to work bothindependently and collaboratively and to provide effective administrative and project support to the Director of Development and other members of the organization.
• Ability to adapt to changing priorities and demonstrate flexibility in supporting fundraising campaigns, special projects, events, and community outreach activities.
• Ability and willingness to work occasional evening and weekend hours in support of fundraising events, community outreach, and other organizational activities.
• Commitment to Mission Kids’ mission, values, diversity, equity and inclusion principles, and trauma-informed approach to serving children, families, and the community.

Education & Training:

• Bachelor’s Degree preferred or equivalent 2-3 years of professional experience required.
• Prior experience in event coordination, donor management, or community outreach preferred.
• Experience in nonprofit development, fundraising, or philanthropy is a plus

Published

Sep 16, 2026

Apply for:
Development & Database Coordinator

Mission Kids does not and shall not discriminate on the basis of race, color, religion, gender, gender expression, age, national origin(ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations. Mission Kids is an equal-opportunity employer.