Development Data & Prospecting Specialist

Stanford Reglab; United States; On-site; USD 89,000 - 108,000; Full time

Job summary

The Stanford Reglab Development Officer Specialist collaborates with field staff in engaging prospects and donors, managing data in CARD, and supporting annual giving and development strategy.

The successful candidate will demonstrate strong organizational, analytical, and communication skills, with the ability to balance independent assignments with team support in a university advancement setting.

Qualifications

• Bachelor’s degree and three years of relevant experience or combination of education and relevant experience.

Responsibilities

• Manage the prospect management system: research, assign, and prioritize prospects in CARD, Stanford’s Salesforce-based database.
• Develop tools to track and analyze the results of development activities, solicitation assignments, and progress.
• Monitor, analyze, and report on overall results to development colleagues and leadership.
• Conduct prospect research, including multi-interest prospect analysis; prioritize prospects; research and write briefing materials for development colleagues and school leadership; provide dashboard analysis and generate reports.
• Work under consultative or self-initiated direction to assess, produce, and disseminate relevant, standard, or custom information (reports, charts, graphs, and tables) from structured data sources.
• Devise methods, using AI and other qualitative and quantitative resources, to identify data patterns and trends.
• Develop proposals and slide decks using templates and materials from a library of resources.
• Work consistently to standardize and systemize routine reports, dashboards, and metrics.
• Work with central development colleagues to manage an annual fund solicitation program; field questions from annual fund-level donors and navigate gift processing issues when necessary.
• Assist faculty in accepting and processing gifts to their research programs, and assist in accepting and processing gifts under $250K.
• Assist with gift processing and troubleshooting gift-related issues, including coordinating with university partners to resolve gift and payment issues and maintain accurate donor records.
• Coordinate scheduling and logistics for donor meetings, faculty engagements, and other development-related activities in support of development officers and school leadership as needed.
• Contribute to and participate in special projects or events.

Skills

Prospect research

Data analysis

Dashboard reporting

Communication

Project coordination

Education

Bachelor’s degree

Job description

The Stanford Reglab Development Officer Specialist collaborates with field staff in engaging prospects and donors, managing data in CARD, and supporting annual giving and development strategy.

The successful candidate will demonstrate strong organizational, analytical, and communication skills, with the ability to balance independent assignments with team support in a university advancement setting.