Development Coordinator, Special Events

Massachusetts General Hospital; Boston (MA); Hybrid; USD 27,000 - 39,000; Full time

Benefits offered by this job

Hybrid flexible work schedule

Excellent benefits

Job summary

Mass General Brigham is seeking an Events Coordinator to join the Development Office in a hybrid role. You will support the planning and execution of 100+ annual donor events, coordinate RSVPs and donor data, and assist across internal teams to ensure smooth on-site and virtual experiences.

The role requires 1–2 years in customer service or relationship building, strong communication, and proficiency with Office tools and donor databases.

Qualifications

• High school diploma or equivalent required; Bachelor’s degree preferred but not required.
• Strong verbal and written communication skills.
• Organizational, time management, problem-solving and project management abilities.
• Proficiency with Word, PowerPoint, Excel and Outlook; videoconferencing tools.
• Experience with donor databases (Blackbaud CRM or Raiser's Edge) is a plus.
• Attention to detail, creativity and teamwork; ability to learn quickly.

Responsibilities

• Assist in planning and executing donor events, including on-site staffing.
• Gather RSVPs, record data, and track action items in the donor database.
• Coordinate with internal teams for event logistics and communications.
• Prepare agendas, take notes, and manage follow-up actions for meetings.
• Draft and edit documents as needed and respond to inquiries.
• Process expenses and vendor invoices; support daily admin tasks.

Education

High School diploma or equivalent

Bachelor’s degree preferred

Tools

Word

PowerPoint

Excel

Outlook

Zoom

Teams

Blackbaud CRM

Raiser’s Edge

Job description

Site: The General Hospital CorporationMass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.Job SummaryThe Mass General Brigham Development Office represents a team of 450+ vibrant, collaborative, and skilled fundraising professionals. We are dedicated to inspiring visionary philanthropy that advances caring and curing for patients in Boston and around the world. Philanthropy enables Mass General Brigham to deliver the highest quality patient care, pursue the most innovative and promising research, train the brightest minds to become the next generation of healthcare leaders, and expand and improve our world-class facilities. Join us in our mission to transform the future of medicine. The Mass General Brigham Development Office offers excellent benefits, competitive salaries, and a hybrid flexible work schedule.To Apply:Applications must include a current resume and a cover letter detailing applicable experience and accomplishments.The Coordinator serves as a vital member of our Events team—a collaborative, mission-driven, donor- and sponsor-focused group of professionals who are committed to delivering best-in-class events through a spirit of teamwork and support. The Coordinator contributes, in part, to the successful execution of 100+ annual events that unite and celebrate our vibrant donor community and raise $20M+ annually to support the mission of the Mass General Brigham Development Office.With appropriate guidance, the Coordinator handles several important administrative event team functions, including calendar management, preparations and follow-up for meetings and events, business expenses and travel arrangements, among others. The Coordinator handles data entry, including event RSVPs and registration information for a range of event activity. The Coordinator also assists in the planning and successful execution of events, including providing on-site support.Essential Functions (Key Roles & Responsibilities)•Support the planning and successful execution of events, including on-site staffing.•Gather and record RSVPs, data, and action items in a donor database, ensuring thorough documentation of guest/participant activity and results•Coordinate with internal teams to support event logistics and communications.•Coordinate logistics, prepare agendas and other materials, take notes and organize follow-up actions for meetings, events, appointments and presentations, troubleshooting issues as needed•Write and/or edit documents, and interpret information necessary to draft responses as needed•Attend to constituent phone and email inquiries, as needed•Submit employee expenses and vendor invoices•Assist with daily administrative activitiesQualificationsHigh school diploma or equivalent required and 1-2 years of experience in a customer service or relationship-building role. Bachelor’s degree preferred but not required. In addition, the ideal candidate will possess the following skills, abilities and competencies:Strong verbal and written communication skillsOrganizational, time management, problem solving and project management skillsCommand of Word, PowerPoint, Excel and Outlook, or the ability to learn them quicklyCompetency using videoconferencing platforms (Zoom and Teams preferred)Proficiency with data entry or data management in a database (Blackbaud CRM or Raiser’s Edge preferred)Attention to detail, creativity and strong work ethicDesire and motivation to learn about the organization and fundraisingAwareness of personal work styles in self and othersAdaptability and flexibility in times of shifting prioritiesAbility to work collaboratively with diverse audiencesMission drivenAdditional Job Details (if applicable)Remote TypeHybridWork Location399 Revolution DriveScheduled Weekly Hours40Employee TypeRegularWork ShiftDay (United States of America)Pay Range$19.81 - $28.30/HourlyGrade3At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.EEO Statement:1200 The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.Mass General Brigham Competency FrameworkAt Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.