Development Coordinator- Peoria Zoo

PEORIA PARK DISTRICT; Keller (IL); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Paid sick days

Vacation days

Pension and retirement programs

Health plan

Life Insurance

Job summary

Peoria Park District is seeking a Development Coordinator to support donor, member, and volunteer records and help manage Raiser's Edge, RecTrac, and related systems. The role emphasizes accurate data entry, reporting, and collaboration with the development team.

You will assist with board meeting support, acknowledgments, tax receipts, and stewardship communications while helping transition to newer software and improve workflows.

Qualifications

• Associate’s Degree preferred; equivalent combination of education and relevant experience will be considered.
• Minimum of two years of office, administrative, nonprofit, fundraising, or related experience.
• Strong data accuracy, attention to detail, and confidentiality in donor records.
• Proficiency in Microsoft Office and Outlook; experience with Raiser's Edge/CRM systems is preferred.

Responsibilities

• Maintain donor, member, volunteer/board member, and constituent records in Raiser's Edge, RecTrac, and related systems.
• Process charitable gifts, pledges, memberships, sponsorships, and related transactions with accurate record keeping.
• Generate reports, queries, dashboards, and data exports for development, membership, financial, and operations needs.
• Coordinate meeting logistics, prepare materials, record minutes, and maintain records for board/committee meetings.
• Prepare donor acknowledgments, tax receipts, pledge reminders, and stewardship communications.
• Support front-line fundraising by maintaining donor activity records and entering contact reports.

Skills

Database management

Data entry

Donor relations

Microsoft Office

Attention to detail

Communication skills

Time management

Teamwork

Confidentiality

Education

Associate's Degree preferred

Equivalent combination of education and experience

Tools

Raiser’s Edge

RecTrac

Blackbaud products

Job description

DUTIES: Under the supervision of the Director of Development, the Development Coordinator is responsible for and will:Manage donor, member, volunteer/board member, and constituent records within Raiser’s Edge, RecTrac, and otherapplicable systems.Process charitable gifts, pledges, memberships, sponsorships, and related transactions while ensuring accuraterecord keeping.Perform database imports, exports, audits, and routine data procedures.Generate reports, queries, dashboards, and other records needed for development, membership, financial, and operationalpurposes.Support front-line fundraising efforts by maintaining accurate donor activity records and entering contact reports and meetingnotes.Maintain filing systems, records, and departmental documentation.Reconcile development and membership transactions and assist with record verification and audit preparation.Perform clerical and administrative duties including data entry, report preparation, mailings, ordering supplies, andcorrespondence.Coordinate meeting logistics, including scheduling, preparing meeting materials, recording minutes, and maintaining recordsfor board, committee, and staff meetings.Assist with preparation and distribution of board and committee meeting materials.Prepare and distribute donor acknowledgements, tax receipts, pledge reminders, and other stewardship communications.Assist with donor, membership, and fundraising mailings, including list preparation, mail merges, and data exports.Assist with donor stewardship activities, including thank-you calls, correspondence, donor tours, and event support.Serve as a point of contact for donors, members, and supporters regarding routine inquiries and stewardship matters.Represent Peoria Zoo and Peoria Zoological Society at events and community engagements as assigned.As the department grows, assist the Director of Development with donor cultivation, stewardship, and relationship-buildingactivities.Support ongoing database improvements and software implementation projects, including training, testing, processdocumentation, and workflow development.Assist with the transition from Raiser's Edge 7 to Raiser's Edge NXT, including data validation, user training, processimprovements, and implementation of best practices.Provide basic technical support and troubleshooting for development-related software systems.Collaborate with staff and vendors to identify opportunities to improve database functionality, reporting, and operationalefficiency.Follow all safety procedures that pertain to the duties performed.Support all aspects of the Park District’s safety program.Perform other duties as assigned.ESSENTIAL FUNCTIONS:Ability to manipulate computer and phone systems.Ability to understand and complete recordkeeping and paperwork relative to job duties.Ability to sit, type, and work at a computer for extended periods.Ability to lift up to 25 pounds occasionally.Must possess a valid driver's license.Education: Associate's Degree preferred. Equivalent combination of education and relevant experience will be considered.Experience: Minimum of two (2) years of experience in an office, administrative, customer service, database management,nonprofit, fundraising, or related environment preferred.Knowledge and Ability:Strong organizational and time management skills with the ability to manage multiple priorities.Knowledge of office procedures and ability to operate general office equipment.Strong attention to detail and commitment to data accuracy and confidentiality.Good written and verbal communication skills.Proficiency in Microsoft Office and Outlook required.Experience with Raiser’s Edge, Blackbaud products, RecTrac, or other CRM/database systems preferred.Ability to learn new software systems and procedures.Ability to work independently and collaboratively in a team environment.Ability to maintain accurate financial, donor, membership, and constituent records.Ability to work harmoniously with fellow employees, volunteers, donors, and the public in an enthusiastic and cooperativemanner.Ability to develop a broad-based knowledge of Peoria Zoological Society, Peoria Zoo, and Peoria Park District programs andinitiatives.Ability to be professional, respectful, accountable, innovative, follow safety procedures, and provide equitable service tointernal and external customers.Demonstrated customer service and relationship-building skills preferred.Comfort interacting with donors, members, volunteers, and community stakeholders in a professional manner.Benefits and Perks:Paid sick days, vacation days, and holidays.Longevity bonus program and wellness program.Pension and retirement programs and Social Security participating.Exceptional health plan.Paid Life Insurance.Disability Insurance.Full-time employees and dependents enjoy discounted recreation classes and free admission to select Park District facilities.The Peoria Park District hires without regard to race, color, religion, sex, age, national origin, citizenship status, ancestry, sexual orientation, marital status, disability, pregnancy, military status or unfavorable discharge from military service, protected veteran status, or on the basis of any characteristic protected by law.All qualified individuals are encouraged to apply.AN EQUAL OPPORTUNITY EMPLOYER.