Development Coordinator, Athletics

Pepperdine University; California (MO); On-site; USD 64,472,000 - 71,635,000; Full time

Job summary

Pepperdine University in Malibu, CA is seeking a Development Coordinator, Athletics, to partner with front-line fundraisers and help the Athletics Advancement team meet fundraising goals. The role provides daily administrative support and collaborates with donors, staff, and volunteers on strategy, gift processing, events, and correspondence.

The position requires in-person work, scheduling and logistics for a variety of events, managing calendars, preparing materials, and supporting stewardship

Qualifications

• Bachelor's degree required or equivalent work experience.
• Proven administrative support experience.
• Outstanding writing and grammar skills.

Responsibilities

• Answer phones, greet visitors, and schedule donor visits.
• Plan athletic events and coordinate with vendors and staff.
• Create Cvent event pages and coordinate with IMC for marketing.
• Prepare proposals and gift donation summaries for processing.
• Maintain files, track budgets, and process travel reimbursements.
• Support donor stewardship and run Raiser's Edge queries/reports.
• Prepare donor mailings and acknowledgments.

Skills

Administrative support

Writing skills

Discretion and confidentiality

Team collaboration

Donor relations

Calendar management

Education

Bachelor's degree

Tools

Gmail

Google Sheets

Google Slides

Microsoft Excel

Raiser's Edge

Cvent

Job description

The Development Coordinator, Athletics, serves as a partner to the front-line fundraisers in Athletics Advancement to reach the University's fundraising goals. This position provides daily administrative support services to the athletics development team and assists with tasks such as partnering with the prospect development team on strategy, donation correspondence, gift fulfillment, campaign support, events management/marketing, and special event assistance. This position requires in-person collaboration with a number of University constituents, supervisors, donors, and friends of the University in order to fulfill the duties of the job.

Duties

• Answer telephones and take action as necessary, greet guests, and help schedule donor visits on campus. Manage calendars; schedule group and individual meetings; prepare materials, reports & agendas for meetings, handle room reservations, catering, etc.
• In partnership with the Assistant Director of Athletic Events Development, plan and arrange athletic events (tailgates, dinners, receptions, and special athletic events). Interface with appropriate staff on projects and events. Support event logistics, ensuring that catering, AV, room layout, etc., are in place and ensure that the event runs smoothly from start to finish. Work with outside vendors as applicable to each event.
• Serve as the point person for Cvent, creating event registration pages and working closely with IMC to ensure proper marketing standards are executed.
• Maintain correspondence and documentation for front-line fundraisers, draft and submit proposals, and prepare gift donation summaries for processing. Serve as a liaison between the athletic fundraising team and prospect development.
• Maintain files, purchase office supplies, track & reconcile budgets, prepare credit card reallocations and substantiations for the Athletics Advancement team, compile, prepare, and submit travel and expense reimbursement forms and electronic submissions. Schedule and book travel plans for fundraisers as necessary.
• Assist athletic front-line fundraisers with proper donor stewardship. Greet donors and prospects as appropriate upon arrival to campus.
• Assist front-line fundraisers with running appropriate donor queries and reports in Raiser's Edge.
• Prepare, compose or edit, and execute various correspondence & mailings including annual gift renewals and donor proposals.
• Interface, as necessary, with appropriate fundraisers, staff, faculty, and deans in the creation of gift acknowledgments and stewardship efforts including thank you cards, birthday cards, holiday cards, and other stewardship programs. Communicate with donors and other constituents as requested or needed.
• Perform other duties as assigned.
• Uphold University mission through work performed.

The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Skills and Qualifications

Required:

• Bachelor's degree (work experience may substitute for a degree).
• Previous experience as an Administrative Assistant or related office experience.
• Excellent writing skills, including outstanding spelling and grammar.
• Ability to maintain discretion and confidentiality in dealing with sensitive information.
• Ability to work collaboratively with colleagues and independently.
• Willingness and ability to incorporate the mission of Pepperdine University into daily work.
• General office equipment knowledge (computers, multi-line phone system, copy machine, etc.).
• Outstanding skills with Google Workspace and Microsoft Office suites, including Gmail, Google Sheets, Google Slides, and Microsoft Excel.

Preferred:

• 2+ years of experience in an administrative position.
• Work experience in higher education or fundraising environment.
• Knowledge of Raiser's Edge and prior event coordination experience

This is a Regular, Nonexempt, 40 hour per week position.

Expected Pay Range: $22.50 - $25.00 per hour.

The above pay range reflects what Pepperdine University reasonably expects to pay for this position at time of posting. Actual compensation may vary based on relevant factors such as work experience, market conditions, education/training, and skill level. In addition to base pay, Pepperdine offers a robust and highly competitive benefits package .

Pepperdine is an Equal Employment Opportunity employer and does not unlawfully discriminate on the basis of any status or condition protected by applicable federal, state, or local law. Pepperdine is committed to providing a work environment free from all forms of unlawful discrimination and harassment. Engaging in unlawful discrimination or harassment will result in appropriate disciplinary action, up to and including dismissal from the University.

Pepperdine is religiously affiliated with the Churches of Christ. It is the purpose of Pepperdine to pursue the very highest employment and academic standards within a context that celebrates and extends the spiritual and ethical ideals of the Christian faith. While students, faculty, and staff represent many religious backgrounds, Pepperdine is permitted under applicable law and reserves the right to seek, hire, and promote persons who support the goals and mission of the institution, including the right to prefer co-religionists who support Pepperdine's Christian mission.

Qualified individuals should be able to show respect for workplace differences, and have the ability to work effectively with individuals from different backgrounds.

Offers of employment are contingent upon successful completion of a criminal, education, and employment screening. The University conducts such screenings in compliance with applicable laws and with the objectives of evaluating risk and supporting a safe environment for students, faculty, staff, and guests; safeguarding key University assets including people, property, information, and the University’s reputation; and providing comprehensive job-related information to University leaders to enable them to make prudent hiring decisions. Individuals will be required to disclose any criminal convictions on a designated form after receiving a conditional offer of employment; failure to disclose accurate information may result in withdrawal of the offer or termination of employment. Qualified individuals with criminal histories will be considered for employment in compliance with applicable laws, including the Los Angeles County Fair Chance Ordinance.