Development Coordinator

American Heart Association; Salt Lake City (UT); On-site; USD 42,000 - 60,000; Full time

Job summary

American Heart Association's Utah Division in Salt Lake City seeks a Development Coordinator to advance our lifesaving mission through planning, coordination and implementation of fundraising campaigns, data management, and event logistics. As a key team member, you will recruit and engage volunteers, process donations, manage invoices, procure resources, and create collateral.

The role emphasizes collaboration across departments and ensuring timely communication to achieve shared goals while

Qualifications

• High School Diploma or equivalent and 3 years of relevant work experience.
• Ability to manage multiple projects simultaneously and meet timelines.
• Proficiency in Microsoft Office; experience with Canva and data management.

Responsibilities

• Provide logistical, administrative and data management support for the Utah Division, ensuring all programs and office functions run efficiently.
• Procures necessary resources and may solicit in-kind donations.
• Recruits, manages, and engages with event volunteers.
• Processes invoices for payment, conducts research, organizes and orders event supplies, maintains inventory tracker, and assists with event setup and tear-down for core campaign events, in addition to internal staff activities and non-core events throughout the fiscal year.
• Manages customer and campaign information utilizing American Heart Association systems accurately, timely and completely in accordance with established guidelines.
• Collaborates across departments to create correspondence, event collateral and impact-focused graphic materials with precise attention to detail.
• Responsible for accurate, timely processing of donations in accordance with established requirements and standards, including weekly mail processing.
• Proactively ensures timely communication with internal and external partners and customers, supporting collaboration in account management and activities to achieve shared goals.

Skills

Multitasking

Administrative experience

Communication

Interpersonal skills

Event planning

Project management

MS Office

Local travel

Education

High School Diploma

Tools

Microsoft Office

Canva

Job description

Overview

Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today’s biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us.

The American Heart Association has an opportunity for a Development Coordinator to join our Utah Division based in Salt Lake City.

As an integral member of the team, the Development Coordinator advances the American Heart Association’s lifesaving mission through the planning, coordination, and implementation of fundraising campaigns. Through detailed data management, administrative and logistics coordination, organization and planning, timeline management and facilitating effective communication across team members, help us create outstanding experiences and make an extraordinary impact on the health and well‑being of our communities.

The Association offers many resources to help you maintain work‑life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award‑winning corporate university, as well as additional training and support, locally.

Responsibilities

• Provides a wide variety of skilled logistical, administrative, clerical and data management support to the Utah Division, ensuring all programs and office functions run efficiently. Ensures a high quality of service is provided to all staff, volunteers, and other external and internal customers.
• Procures necessary resources and may solicit in‑kind donations.
• Recruits, manages, and engages with event volunteers.
• Processes invoices for payment, conducts research, organizes and orders event supplies, maintains inventory tracker, and assists with event set‑up and tear‑down for core campaign events, in addition to internal staff activities and non‑core events throughout the fiscal year.
• Manages customer and campaign information utilizing American Heart Association systems accurately, timely and completely in accordance with established guidelines.
• Collaborates across departments to create correspondence, event collateral and impact‑focused graphic materials with precise attention to detail.
• Responsible for accurate, timely processing of donations in accordance with established requirements and standards, including weekly mail processing.
• Proactively ensures timely communication with internal and external partners and customers, supporting collaboration in account management and activities to achieve shared goals.

Qualifications

• High School Diploma or equivalent.
• Three (3) years prior relevant work experience that includes:
• Ability to manage multiple projects simultaneously and meet specified timelines.
• Administrative expertise with complex clerical responsibilities and data management.
• Effective oral and written communication skills.
• Effective interpersonal skills with demonstrated ability to develop collaborative working relationships internally and externally.
• Ability to organize, plan and execute corporate events, both in‑person and digital experiences.
• Proficiency in Microsoft Office applications and Canva.
• Ability to do daily local travel; requires access to reliable transportation at all times on an immediate basis.

Preferred Skills

• Demonstrated ability to recruit, train and manage volunteers with success in delegating and accomplishing goals through empowering volunteers.
• Knowledge of corporate and community networks.
• Knowledge of American Heart Association’s mission and programs.

Compensation & Benefits

• Compensation – Our goal is to ensure you have a competitive base salary. That’s why we regularly review the market value of jobs and make adjustments, as needed.
• Performance and Recognition – You are rewarded for achieving success through annual salary planning and incentive programs; eligibility for an incentive program is based on the type of position.
• Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well‑being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.
• Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. Heart U is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
• Work‑Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.
• Tuition Assistance – We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.

Additional Information

In accordance with local and state laws where applicable, qualified applicants with arrest or conviction records will be considered for employment.

EOE/Protected Veterans/Persons with Disabilities

Location: US-UT-Salt Lake City