Development Coordinator

Dreamyard; New York (NY); Hybrid; USD 55,000 - 60,000; Full time

Job summary

DreamYard is seeking a Development Coordinator to support fundraising operations, donor stewardship, grants administration, and events from our Bronx-based center. The role emphasizes data integrity in our CRM, gift processing, and timely reporting to drive campaigns and donor engagement.

The position is full-time, hybrid with a minimal in-person requirement, and reports to the Director of Development. A strong candidate will excel at process improvement and collaborating across teams.

Qualifications

• Minimum 1 year of experience in nonprofit administration, development, fundraising operations, grants management, database administration, or a related field.
• Experience with a CRM required (Salesforce, Tessitura, Little Green Light, Raiser’s Edge, etc.)
• Must know how to exercise discretion and discernment with regards to highly confidential information.
• Strong organizational skills with the ability to manage multiple projects, deadlines, and competing priorities.
• Excellent written and verbal communication skills.
• Demonstrated attention to detail and commitment to accurate recordkeeping and data integrity.
• Proficiency with Google suite

Responsibilities

• Maintain accurate and complete donor, prospect, institutional, event, gift, and engagement records in Little Green Light.
• Process gifts and maintain complete and accurate contribution records, including documentation, coding, and donor information.
• Conduct regular database audits and resolve duplicate, incomplete, or inconsistent records.
• Identify data gaps, inconsistencies, and opportunities to improve Development tracking and workflows.
• Prepare timely donor acknowledgments, tax receipts, and other stewardship correspondence.
• Maintain donor stewardship and cultivation plans and track correspondence, meetings, solicitations, and other touchpoints in Little Green Light.
• Support annual and special giving campaigns, including list preparation, segmentation, mailings, digital appeals, and response tracking.
• Conduct donor and prospect research and assist with identifying prospective individuals, corporate, and institutional supporters.
• Prepare agendas, donor histories, prospect profiles, briefing materials, and other information for meetings and solicitations.
• Support donor cultivation and stewardship activities, including communications, visits, small gatherings, and special events.
• Maintain grant records, budgets, reporting requirements, and supporting documentation.
• Track grant deliverables and reporting requirements and flag upcoming deadlines or information needs.
• Coordinate with Program, Finance, and other staff to gather information needed for proposals and reports.
• Assist with proposal and report preparation, submission, and funder research.
• Maintain current organizational documents and standard application materials required for funding applications.
• Support Development-related cultivation, stewardship, and fundraising events, including the annual gala.
• Manage Development event data, guest lists, invitations, RSVPs, donor information, sponsorship records, and post-event follow-up.
• Reconcile contributed revenue and ensure consistency between Little Green Light and financial records.
• Assist with tracking restricted grants, pledges, payments, and other contributed revenue.
• Maintain documentation needed for audits and financial reporting related to contributed revenue.
• Other duties as assigned by management.

Skills

Strong organizational skills

Excellent written & verbal comms

Attention to detail

Discretion & confidentiality

Tools

Salesforce

Tessitura

Little Green Light

Raiser’s Edge

Google Suite

Job description

Who We Are

The DreamYard Vision:

Building Artists- Building Community- Building Dreams- To change the world.

DreamYard Mission and History:

DreamYard (DY), founded in 1994, is a Bronx-based organization that uses the arts, social justice pedagogy, and digital and connected learning to inspire youth, public schools, and communities. DreamYard’s yearlong arts programs develop artistic voices, nurture young people's desire to make change, and cultivate the skills necessary to reach positive goals. By committing to sustained learning opportunities along an educational pathway, with 45 partnering public schools K-12th Grade, with our own DY Prep HS School and at the DreamYard Art Center in Morrisania, DreamYard supports young people as they work toward higher learning, meaningful careers, and social action. We seek to be effective locally while having a national and international impact through partnerships, collaboration, and learning exchanges.

Anti-racism Commitment:

At DreamYard, we commit to being an anti-racist organization. We lead with race because we operate in a country founded on the genocide of Indigenous people, the enslavement of African people, and the oppression of countless others. We acknowledge the role this history plays in perpetuating inequity and dominant white culture.

The Community

DreamYard is focused on the Bronx, a borough that possesses incredible cultural, human and economic assets. In addition to working throughout the Bronx, DreamYard partners with local, national and international communities to utilize the arts to build bridges to opportunity. The organization believes that the arts are a necessary part of developing our local assets to their greatest potential.

Position Summary

Reporting to the Director of Development, the Development Coordinator supports all of DreamYard’s fundraising activities, with a particular focus on development operations, individual giving and stewardship, grants administration, and events.

The Development Coordinator works extensively within DreamYard’s CRM (Little Green Light) to ensure Development data is accurate, complete, and useful; processes and acknowledges gifts; tracks donor and prospect engagement; coordinates grant deadlines, supporting documentation, and reporting requirements; supports individual giving campaigns and donor cultivation; and produces reports and analysis that inform fundraising strategy.

This position is well suited to an organized, detail-oriented development professional who enjoys working with data and systems as much as working with people. The successful candidate will be comfortable managing recurring processes independently, identifying gaps or inconsistencies, and helping develop more effective systems as DreamYard expands its fundraising program.

This is a hybrid role. Minimum in-person requirement is one day a week every other week, with additional in-person attendance required for staff workshops, special events, and program visits.

Key Responsibilities

Development Operations, CRM & Data

• Maintain accurate and complete donor, prospect, institutional, event, gift, and engagement records in Little Green Light.

• Process gifts and maintain complete and accurate contribution records, including appropriate documentation, coding, and donor information.

• Conduct regular database audits and resolve duplicate, incomplete, or inconsistent records.

• Identify data gaps, inconsistencies, and opportunities to improve Development tracking and workflows.

Individual Giving & Donor Stewardship

• Prepare timely donor acknowledgements, tax receipts, and other stewardship correspondence.

• Maintain donor stewardship and cultivation plans and track correspondence, meetings, solicitations, and other touchpoints in Little Green Light.

• Support annual and special giving campaigns, including list preparation, segmentation, mailings, digital appeals, and response tracking.

• Conduct donor and prospect research and assist with identifying prospective individual, corporate, and institutional supporters.

• Prepare agendas, donor histories, prospect profiles, briefing materials, and other information for meetings and solicitations.

• Support donor cultivation and stewardship activities, including communications, visits, small gatherings, and special events.

Grants & Institutional Giving

• Maintain grant records, agreements, budgets, reporting requirements, and supporting documentation.

• Track grant deliverables and reporting requirements and proactively flag upcoming deadlines or information needs.

• Coordinate with Program, Finance, and other staff to gather information needed for proposals and reports.

• Assist with proposal and report preparation, submission, and funder research.

• Maintain current organizational documents and standard application materials required for funding applications.

Development Events

• Support Development-related cultivation, stewardship, and fundraising events, including the annual gala.

• Manage Development event data, guest lists, invitations, RSVPs, donor information, sponsorship records, and post-event follow-up.

Finance & Reporting

• Work closely with the Director of Development and Finance team to reconcile contributed revenue and ensure consistency between Little Green Light and financial records.

• Assist with tracking restricted grants, pledges, payments, and other contributed revenue.

• Maintain documentation needed for audits and financial reporting related to contributed revenue.

• Other duties as assigned by management.

Required Qualifications

• Minimum 1 year of experience in nonprofit administration, development, fundraising operations, grants management, database administration, or a related field.

• Experience with a CRM required (Salesforce, Tessitura, Little Green Light, Raiser’s Edge, etc.)

• Must know how to exercise discretion and discernment with regards to highly confidential information.

• Strong organizational skills with the ability to manage multiple projects, deadlines, and competing priorities.

• Excellent written and verbal communication skills.

• Demonstrated attention to detail and commitment to accurate recordkeeping and data integrity.

• Proficiency with Google suite

Compensation:

The Development Coordinator is a full-time, non-exempt position with a salary range of $55,000-$60,000 based on experience.

DreamYard is an Equal Opportunity Employer is an equal opportunity employer. DreamYard prohibits unlawful discrimination against any employee or applicant for employment based on race, color, religion, sex, gender identity, age, national origin, genetic characteristics, disability, status as a special disabled veteran or veteran, marital status, sexual orientation, sexual identity or any other basis prohibited by law.

DreamYars is also committed to the principles of arts education, educational reform, and social justice, and fashions its programs to specifically address the needs of urban communities that are typically underrepresented because of race, sex, ethnicity, and socioeconomic status. Accordingly, we welcome and encourage applications from a diverse range of individuals. Bronx-based and Spanish-speaking applicants are strongly encouraged toapply.

COVID19 Protocol:

Please note that proof of vaccinations will be required as a DreamYard COVID-19 health and safety protocol.

Disclaimer:

Job duties and requirements are ever-changing based on the demands of the client, industry, and company. This job description is not designed to cover or contain a comprehensive listing ofactivities, duties, or responsibilities, but is an overall picture of job requirements, that is subject to modification at the company’s discretion.