Development Coordinator

Nashville Repertory Theatre; Nashville (TN); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Life insurance

403B retirement

Paid time off

Job summary

Nashville Repertory Theatre is seeking a Development Coordinator to provide administrative, database, and front-line support for the Development Department. This role emphasizes donor data integrity, donor/patron service, and coordination of meetings, events, and sponsorship benefits.

Evening and weekend work is required during productions. The successful candidate will have experience with Tessitura (CRM) and strong attention to detail, with excellent written and verbal communication,

Qualifications

• Strong team player with collaborative mindset.
• Exceptional attention to detail and accuracy.
• Self-starter who takes initiative and works well independently.
• Willingness to work evenings and weekends during performances.
• Prior database management experience; Tessitura or similar CRM preferred.
• Excellent written and verbal communication skills.

Responsibilities

• Database Management & Prospect Research: Manage Tessitura data entry and maintenance; support donor management and reporting.
• Donor & Patron Relations: Provide frontline service to donors and patrons; assist with meetings and events.
• Process & Operations: Learn and refine development processes to scale fundraising operations.
• Board Engagement: Assist in board meetings and prepare materials; maintain engagement dashboards.
• Sponsorship: Track and manage sponsorship packages and benefits.
• Events & Performances: Support development during shows during evenings/weekends.

Skills

Team player

Attention to detail

Self-starter

Flexible schedule

Communication skills

Tools

Tessitura (CRM)

Job description

Position: Development Coordinator
Department: Development
Reports to: Director of Development, Nashville Repertory Theatre (in very close working partnership with the Donor Relations Manager)
Status: Full-time, Salaried, Exempt

Position Overview

The Development Coordinator provides essential administrative, database, and front-line support to the Development Department. This role is central to donor data integrity, donor and patron customer service, board engagement tracking, and the coordination of meetings, events, and sponsorship benefits. The ideal candidate is a detail-oriented self-starter with database management experience, a genuine interest in live theatre, and the flexibility to work evenings and weekends during productions and special events.

Job Responsibilities

Key Responsibilities

Database Management & Prospect Research

Manage database entry and maintenance, including learning and becoming proficient in Tessitura, the Rep’s CRM system.

Become familiar with existing Tessitura features to support donor management, wealth screening, portfolio management, and contact reports.

Maintain data accuracy and integrity across donor and patron records.

Donor & Patron Relations

Serve as a front-line point of contact, providing responsive, high-quality customer service to donors and patrons.

Assist development officers with the coordination and support of donor meetings and cultivation events.

Process & Operations

Learn existing development processes and workflows, and bring a willingness to help create and refine new processes that enhance and scale the Rep’s $2 million fundraising operation.

Maintain the development department calendar and organize development-related meetings.

Board Engagement

Assist in the implementation of Board meetings and preparation of related materials.

Maintain a Board engagement dashboard to track and measure activity, including giving, special assignments, and attendance (in person and virtual).

Sponsorship

Assist in the tracking and management of sponsorship packages and associated benefits.

Events & Performances

Work night and weekend hours during shows to support the Development Department’s mission and donor stewardship activities.

Qualifications

Qualifications

Strong team player with a collaborative, can-do attitude

Exceptional attention to detail and accuracy

Self-starter who takes initiative and works well independently

Flexible and adaptable, with the ability to work evenings and weekends as needed during the performance season

Prior database management experience required; CRM experience (Tessitura or similar) strongly preferred

Creative problem-solver who brings fresh ideas to process improvement

Keen interest in live theatre and the performing arts

Excellent written and verbal communication skills

Additional Information

Nashville Repertory Theatre offers a salary of $47,000, commensurate with experience, along with a comprehensive benefits package including health, dental and vision insurance, life insurance, 403B retirement, and paid time off.

Nashville Repertory Theatre is an equal opportunity employer.