Development Coordinator

Community School of Music and Arts; Mountain View (CA); On-site; USD 40,000 - 80,000; Full time

Job summary

An established industry player seeks a Development Coordinator to enhance fundraising efforts and support the mission of making arts education accessible. This role requires excellent communication skills and a detail-oriented approach to managing donor relations and events. You'll be instrumental in organizing development campaigns, maintaining donor databases, and collaborating with various teams to ensure successful fundraising initiatives. If you're passionate about the arts and have a knack for organization and communication, this opportunity offers a chance to make a significant impact in the community.

Benefits

Company-sponsored Life Insurance Plan

Access to a 403(B) retirement plan

Paid time off

Paid Holidays

Employee and Family discount on private lessons and classes

Qualifications

• Two years of nonprofit development experience preferred.
• Strong communication skills for effective donor interaction.
• Experience with donor databases and event planning.

Responsibilities

• Manage donor database and process acknowledgments promptly.
• Support donor development activities and organize events.
• Provide administrative support to the Executive Director.

Skills

Attention to detail

Verbal communication

Written communication

Project management

Organizational skills

Problem-solving attitude

Computer literacy

Event planning

Education

Bachelor's degree

Tools

Donor Perfect

Google Workspace

Microsoft Office

Eventbrite

Constant Contact

Job description

Minimum two years of nonprofit development work preferred

The Development Coordinator is an enthusiastic communicator who helps raise contributed income for CSMA to advance its mission. Key responsibilities include: 1) Recording donations, issuing timely and accurate gift receipt letters, and maintaining the donor database; 2) organizing and supporting all development events and campaigns, and 3) providing administrative support to the Executive Director with regard to scheduling and Board of Directors communications and meetings. Location: Mountain View, CA, USA

Primary Duties and Responsibilities

• Manages the donor database, Donor Perfect. Ensures that donor acknowledgments are processed within 48 business hours from gift receipt. Generates detailed donation reports and gift analysis. Reconciles monthly with Finance.
• Conducts prospect research and maintains key donor and grant files.
• Works with the Director of Development to support donor development activities, develop donor cultivation strategies, and spearheads all donor mailings.
• Works as a team member to plan, organize, and support all development events, including, but not limited to, the annual gala, donor appreciation events, and special concerts and gallery receptions.
• Collaborates with the Marketing Department and the Director of Development to manage email campaigns via Constant Contact for the year-end campaign, gala, and all development events.
• Manages the Eventbrite ticketing system and check-in process for Community Concerts.
• Plans and manages internal and external meetings as requested, including ensuring all needs, such as meeting room, equipment, food, and materials, are met.
• Provides administrative support for activities of the Board of Directors, including taking minutes at the monthly board meetings, calendaring, tracking committee meetings, and assisting the DoD and Executive Director in stewarding the Board of Directors.
• Other special projects as assigned.

Skills/Qualifications

• Excellent attention to detail.
• Excellent verbal and written communication skills, including the ability to communicate effectively with donors, staff, board, and volunteers.
• Strong time management, project management, and organizational skills.
• Flexible, proactive, creative, problem-solving attitude.
• High-level computer literacy skills. Experience with Google Workspace, Microsoft Office, and familiarity with a leading donor database (Raisers Edge or DonorPerfect preferred).
• Enthusiasm for the performing arts and arts education.
• Available to work events or meetings on days, evenings, and weekends as needed.

Education

• Bachelor’s degree is preferred

Experience

• Minimum two years of nonprofit development work, including donor database entry and reporting
• Experience providing executive support in nonprofit organizations is preferred
• Event planning experience preferred.

Physical Demands

• Occasionally required to sit; climb or balance; and stoop, kneel, crouch or crawl.
• Frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
• Frequently required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.
• Reliable transportation to travel to CSMA events and meetings that could be held in the evening and weekends

Benefits Include

• Company-sponsored Life Insurance Plan
• Access to a 403(B) retirement plan
• Paid time off
• Paid Holidays
• Employee and Family discount on private lessons and classes

To Apply:

Please email your cover letter, resume, and responses to application questions to [e-mail] with the subject “Development Coordinator.”

Please review the job description and pay details carefully before applying.

Application Questions

• Please specify your years of experience in nonprofit development and any donor database systems you’ve used.
• This role involves planning and supporting development events, as well as scheduling and taking notes at board meetings—do you have experience with these tasks, or any concerns about them?
• How do you personally connect with the arts, such as visual art or music?

*CSMA is an Equal Opportunity Employer (EOE AA M/F/Vet/Disability). Candidates from diverse backgrounds and bilingual candidates are encouraged to apply. CSMA is committed to creating an environment that embraces openness, respect, collaboration and accountability.

About Community School of Music and Arts

Founded in 1968, the Community School of Music and Arts is Northern California’s largest non-profit provider of arts education programs. With a $7 million budget and 160-member staff and faculty, CSMA is one of the ten largest community schools in the United States. Located in the heart of Silicon Valley, one of the global capitals of creativity, CSMA is dedicated to making the arts and arts education accessible to all, regardless of age, experience or background. Headquartered in the award-winning Finn Center in the City of Mountain View, CSMA directly serves over 30,000 people of all ages, skill levels and economic means each year, including over 21,000 students at 54 schools in San Mateo and Santa Clara Counties.

CSMA is an Equal Opportunity Employer (EOE AA M/F/Vet/Disability). Candidates from diverse backgrounds and bilingual candidates are encouraged to apply. CSMA is committed to creating an environment that embraces openness, respect, collaboration and accountability.