Development Coordinator

Crow Family Inc.; Los Angeles (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

Crow Holdings Development seeks a Development Coordinator to support the execution of industrial development projects in Los Angeles, focusing on construction administration, lender draw coordination, contract management, and compliance tracking. This role is highly detail-oriented and operationally focused, ensuring projects run smoothly from documentation, reporting, and process management perspectives.

The position involves contract administration, project budget tracking, invoice processing,

Qualifications

• Bachelor’s degree or equivalent experience in a related field.
• Proficiency with MS Office (Outlook, Word, Excel) required.
• Experience in construction or real estate development accounting preferred.
• Familiarity with budgets, pay applications, and reporting for lenders.

Responsibilities

• Contract administration: collect vendor contracts, track billings, and ensure COI compliance.
• Project budget tracking: enter budgets, process revisions, and review with managers.
• Invoice processing: validate invoices against contracts and gather supporting docs.
• Draws & vendor payments: coordinate with accounting and lenders, prepare documentation.
• Audit & reporting: review cost reports, resolve discrepancies, and support PMs.
• Project support: scheduling coordination, meeting documentation, and permitting status tracking.

Skills

MS Office

Budgeting basics

Communication

Time management

Teamwork

Adaptability

Education

Bachelor's degree in Business, Finance, Accounting, or equivalent experience

Tools

Yardi

Job description

Position Summary

Crow Holdings Development seeks a Development Coordinator to support the execution of industrial development projects, with a focus on construction administration, lender draw coordination, contract management, and compliance tracking. This role is highly detail-oriented and operationally focused, ensuring projects run smoothly from documentation, reporting, and process management perspectives.

Primary Responsibilities

Contract Administration

• Collect vendor contracts and tracks billings against contract values.


• Notify Development Manager of additional and hourly services and budget overruns.


• Certificate of Insurance Management – collects, tracks, and ensures compliance of Contractor and Subcontractor COI.


• Track key dates and deliverables


• Support reporting requirements for lenders and capital partners


• Assist with close-out documentation and warranty tracking

Project Budget Tracking

• Enter budgets in Yardi


• Process project budget revisions and Change Orders


• Meet with the project and construction managers to review project budgets.


• Maintains an accurate log of budgets and committed costs.

Invoice Processing

• Validation of vendor invoices against contracts.


• Maintains actual costs of construction report, validates contractor payment requests & collects required supporting documentation.


• Process weekly overhead invoices and special check requests as needed in Yardi


• Process project invoices according to accounting draw schedule deadlines


• Tracks vendor payment status.

Draw Requests

• Work with corporate accounting to process monthly draw requests according to project schedules


• Collects required lien waivers and final releases.


• Review and distribute monthly draws to partners, lender, and CHI internal parties


• Liaison with bank and development team regarding loan draw necessary documentation


• Release of payments upon funding

Audit and Reporting

• Audit job cost reports for cost overruns and discrepancies


• Work closely with the Project Management team and vendors and to research and resolve any discrepancies


• Assist project teams with any questions or needs related to the accounting department.


• Coordinate with Project Management Team on partner and lender reporting requirements.

Project Support

• Support scheduling coordination with contractors and consultants


• Assist with meeting coordination and documentation


• Track permitting and inspection status


• Provide general administrative support to development team

Desired Skills & Experience

• Bachelor’s degree in Business, Finance, Accounting, or equivalent experience preferred


• 1-5 years of experience in the construction or real estate development industry in an accounting capacity preferred


• Proficiency in Microsoft Outlook, Word & Excel programs required.


• Experience with Yardi accounting software preferred.


• Familiarity with construction budgets and pay applications


• Experience working in a fast-paced environment with the ability to meet short and long term deadlines


• Excellent time management and organizational skills, with a commitment to accuracy and attention to detail


• Highly effective written and verbal communication


• Strong interpersonal skills with the ability to take initiative, multi-task, be a team player and adapt to shifting priorities