Development Coordinator

Occidental College; Los Angeles (CA); Hybrid; USD 27,813 - 35,817; Full time

Benefits offered by this job

Hybrid work arrangement

Benefits package

Job summary

Occidental College seeks a Development Coordinator to support the Office of Strategic Initiatives through grant research, administration, and project management. Reporting to the Executive Director, you will help manage grant applications, donor records, and funding opportunities in collaboration with campus partners.

This non-exempt, full-time role offers hybrid work after probation with three on-site days weekly, and opportunities to contribute to private philanthropy and stewardship within a

Qualifications

• Bachelor’s degree in liberal arts or related field or equivalent experience.
• Three years in fundraising, grant administration, nonprofit development, donor relations, higher education, or related administrative work.
• Ability to analyze, synthesize and present data clearly for diverse audiences.
• Proficiency with Word, Excel, PowerPoint, Google Drive/Forms, Adobe Acrobat or equivalent.
• Strong attention to detail, organization, and ability to handle multiple priorities.

Responsibilities

• Provide grants, prospects and pipeline support, including planning, submission, tracking and reporting of proposals and documentation.
• Maintain grant calendars, gather information, ensure policy alignment, and coordinate donor engagement activities.
• Support collaboration with faculty grant seekers and Sponsored Research Office; participate in team planning and events.

Skills

Grant administration

Data analysis

Project management

Communication

Organization

Diversity & inclusion

Team collaboration

Education

Bachelor’s degree

Tools

Microsoft Office

Google Workspace

Adobe Acrobat

Salesforce

Job description

Title: Development Coordinator

Department: Corporate & Foundation Gifts

Duration: Indefinite

Employment Status: Non-Exempt, Full-Time, 40 hours per week

Job Summary

Reporting to the Executive Director of Corporate, Foundation, and Strategic Initiatives, the Coordinator supports the Office of Strategic Initiatives (OSI) in advancing the College’s fundraising goals through grant seeking. The coordinator provides administrative, research, and project management support to OSI team members. This position assists with managing grant application processes, maintaining donor records, supporting stewardship activities, identifying funding opportunities, and coordinating with partners across Institutional Advancement, as well as with key campus partners, including faculty, the Sponsored Research Office, the Business Office, and others. The coordinator plays a key role in advancing private philanthropy at Oxy by ensuring timely, accurate, and donor-centered engagement.

This position is represented for purposes of collective bargaining by SEIU.

Upon successful completion of the probationary period, this role is eligible for a hybrid work arrangement, requiring three days on-site per week.

Job Duties

• 50% - Support for Grants, Prospects, and Pipeline Development - Provides project management and support for the development, submission, and tracking of grant proposals, reports, and supporting documentation. Maintains grant calendars and monitors deadlines throughout the grant lifecycle. Gathers organizational, financial, and programmatic information required for grant proposals and report submissions. Ensures alignment with institutional policies and procedures for grant management. Coordinates meetings, campus visits, and donor engagement activities. Assists in preparing stewardship reports and impact communications and supports efforts to strengthen relationships with current and prospective funders. Conducts prospect research on corporate and foundation funders, monitors funding opportunities, and distributes relevant information to internal stakeholders. Maintains prospect profiles and funding opportunity records in Salesforce (CRM). Supports cultivation strategies by preparing briefing materials and prospect analyses. - (Essential)


• 30% - Database and Records Management - Tracks donor interactions and maintains accurate, up-to-date records related to corporate and foundation funding. Ensures data integrity and hygiene in Salesforce. Ensures compliance with organizational policies and donor requirements. Organizes and manages electronic files related to grants and donor agreements. - (Essential)


• 20% - Cross-Functional Collaboration - Provides efficient and effective support to faculty grant seekers. Coordinates internal reviews and approvals for grant submissions in partnership with the Sponsored Research Office (SRO). Actively participates in development team meetings and planning activities. Assists with special projects and Institutional Advancement (IA) events that support the College's fundraising goals. Performs other duties as assigned. - (Marginal)

Minimum Qualifications

• Bachelor’s degree in liberal arts or other fields related to position responsibilities, or an equivalent combination of education and experience.


• Three years of experience in fundraising, grant administration, nonprofit development, donor relations, higher education, project management, or other relevant administrative experience.


• Ability to analyze, synthesize and organize data, and present findings in a cogent manner for different audiences.


• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint), Google drives/folders/forms, Adobe Acrobat, or any combination of productivity programs applicable to position responsibilities.


• Demonstrated detail-orientation and thoroughness; skilled at anticipating and preventing potential problems and handling a wide variety of tasks with efficiency and accuracy.


• Strong commitment to a quality work product.


• Demonstrated ability to effectively communicate verbally, in writing and electronically. Effective interpersonal skills as evidenced in the ability to collaborate with a variety of constituencies.


• Demonstrated commitment to justice, equity, inclusion & diversity.


• Demonstrated skill in adapting to and performing work effectively in high-volume, high accountability, confidential environment with multiple and changing priorities.


• Effective organizational, logistical, time management and planning skills with the ability to manage and prioritize multiple tasks/projects simultaneously, prioritize and fulfill the functions of an office in a timely manner.


• Ability to self-motivate and work independently. Ability to work effectively and professionally across functions, disciplines, levels, and with diverse groups.


• Demonstrated skill with database management and evidence of an ability to master these resources.

Preferred Qualifications

• Experience using and maintaining Salesforce or other CRM is very desirable; experience working with faculty.

EXPECTED HIRING RANGE: $20.19/hr-$26.00/hr

If you are offered this position at Occidental College, your final base salary compensation will be determined based on factors such as skills, education, experience, and/or geographic location. In addition to those factors, Occidental complies with applicable pay equity laws and considers internal equity among current employees when developing the final offer. Please keep in mind that the range mentioned above is the base salary range for the role. Hiring at the maximum of the range would not be typical in order to allow for future and continued salary growth. We also offer a generous compensation and benefits package.