Development Coordinator

The Chronicle Of Higher Education, Inc.; Firestone Park (CA); Hybrid; USD 27,813 - 35,817; Full time

Benefits offered by this job

Hybrid work arrangement

Job summary

Occidental College in Los Angeles seeks a Development Coordinator to advance fundraising through grant seeking. The coordinator provides administrative, research, and project management support to the Office of Strategic Initiatives, handling grant applications and donor records, and coordinating with campus partners.

This SEIU-represented role offers a hybrid work arrangement after probation, with three on-site days weekly, supporting private philanthropy and donor engagement across departments.

Qualifications

• Bachelor’s degree or equivalent in liberal arts or related fields.
• Three years of fundraising, grant administration, or nonprofit development experience.
• Ability to analyze and synthesize data and present findings clearly.
• Proficiency with Microsoft Office, Google Workspace, and Salesforce CRM.

Responsibilities

• Support for grants, proposals, and donor stewardship activities.
• Maintain donor records and grant calendars; assist with reports.
• Coordinate with faculty and campus partners on grant submissions.

Skills

Grant administration

Fundraising

Project management

Data analysis

CRM (Salesforce)

Communication

Education

Bachelor’s degree in liberal arts or related fields

Tools

Microsoft Office

Google Workspace

Adobe Acrobat

Salesforce CRM

Job description

About Occidental College

Founded in 1887, Occidental is a nationally recognized, privatecollege of the liberal arts and sciences, dedicated to providing agifted and diverse group of students with a total educationalexperience of the highest quality -- one that prepares them forleadership in an increasingly complex, interdependent andpluralistic world.

What makes Occidental special? An intellectually rigorous academicenvironment. Small classroom settings where students collaboratewith professors and their peers while pursuing or discovering theirpassion. A beautiful residential campus that offers studentshands-on engagement with the cultural and intellectual resources ofLos Angeles. A community open to stimulating conversation anddivergent points of view. Some 2,100 students from 46 states and 28countries choose from 41 majors and minors and participate in onethe country’s top undergraduate research programs. Oxy studentsroutinely win top awards and fellowships; its first Rhodes Scholarwas named in 1907. Dedicated to excellence and equity, Occidentalalso is one of the country’s most economically diverse campuses,according to the New York Times. Some 71 percent of Oxy studentsreceive some form of financial aid; 20 percent are Pell Grantrecipients; and 19 percent are the first in their family to attendcollege

Title: Development Coordinator

Department: Corporate & Foundation Gifts

Duration: Indefinite

Employment Status: Non-Exempt, Full-Time, 40 hours perweek

Job Summary

Reporting to the Executive Director of Corporate, Foundation, andStrategic Initiatives, the Coordinator supports the Office ofStrategic Initiatives (OSI) in advancing the College’s fundraisinggoals through grant seeking. The coordinator providesadministrative, research, and project management support to OSIteam members. This position assists with managing grant applicationprocesses, maintaining donor records, supporting stewardshipactivities, identifying funding opportunities, and coordinatingwith partners across Institutional Advancement, as well as with keycampus partners, including faculty, the Sponsored Research Office,the Business Office, and others. The coordinator plays a key rolein advancing private philanthropy at Oxy by ensuring timely,accurate, and donor-centered engagement.

This position is represented for purposes of collective bargainingby SEIU.

Upon successful completion of the probationary period, thisrole is eligible for a hybrid work arrangement, requiring threedays on-site per week.

Job Duties

• 50% - Support for Grants, Prospects, and PipelineDevelopment - Provides project management and support for thedevelopment, submission, and tracking of grant proposals, reports,and supporting documentation. Maintains grant calendars andmonitors deadlines throughout the grant lifecycle. Gathersorganizational, financial, and programmatic information requiredfor grant proposals and report submissions. Ensures alignment withinstitutional policies and procedures for grant management.Coordinates meetings, campus visits, and donor engagementactivities. Assists in preparing stewardship reports and impactcommunications and supports efforts to strengthen relationshipswith current and prospective funders. Conducts prospect research oncorporate and foundation funders, monitors funding opportunities,and distributes relevant information to internal stakeholders.Maintains prospect profiles and funding opportunity records inSalesforce (CRM). Supports cultivation strategies by preparingbriefing materials and prospect analyses. - (Essential)


• 30% - Database and Records Management - Tracks donorinteractions and maintains accurate, up-to-date records related tocorporate and foundation funding. Ensures data integrity andhygiene in Salesforce. Ensures compliance with organizationalpolicies and donor requirements. Organizes and manages electronicfiles related to grants and donor agreements. - (Essential)


• 20% - Cross-Functional Collaboration - Providesefficient and effective support to faculty grant seekers.Coordinates internal reviews and approvals for grant submissions inpartnership with the Sponsored Research Office (SRO). Activelyparticipates in development team meetings and planning activities.Assists with special projects and Institutional Advancement (IA)events that support the College's fundraising goals. Performs otherduties as assigned. - (Marginal)

Minimum Qualifications

• Bachelor’s degree in liberal arts or other fields related toposition responsibilities, or an equivalent combination ofeducation and experience.


• Three years of experience in fundraising, grant administration,nonprofit development, donor relations, higher education, projectmanagement, or other relevant administrative experience.


• Ability to analyze, synthesize and organize data, and presentfindings in a cogent manner for different audiences.


• Proficiency in Microsoft Office applications (Word, Excel,PowerPoint), Google drives/folders/forms, Adobe Acrobat, or anycombination of productivity programs applicable to positionresponsibilities.


• Demonstrated detail-orientation and thoroughness; skilled atanticipating and preventing potential problems and handling a widevariety of tasks with efficiency and accuracy.


• Strong commitment to a quality work product.


• Demonstrated ability to effectively communicate verbally, inwriting and electronically. Effective interpersonal skills asevidenced in the ability to collaborate with a variety ofconstituencies.


• Demonstrated commitment to justice, equity, inclusion &diversity.


• Demonstrated skill in adapting to and performing workeffectively in high-volume, high accountability, confidentialenvironment with multiple and changing priorities.


• Effective organizational, logistical, time management andplanning skills with the ability to manage and prioritize multipletasks/projects simultaneously, prioritize and fulfill the functionsof an office in a timely manner.


• Ability to self-motivate and work independently. Ability towork effectively and professionally across functions, disciplines,levels, and with diverse groups.


• Demonstrated skill with database management and evidence of anability to master these resources.

Preferred Qualifications

• Experience using and maintaining Salesforce or other CRM isvery desirable; experience working with faculty.

EXPECTED HIRING RANGE: $20.19/hr-$26.00/hr

If you are offered this position at Occidental College, your finalbase salary compensation will be determined based on factors suchas skills, education, experience, and/or geographic location. Inaddition to those factors, Occidental complies with applicable payequity laws and considers internal equity among current employeeswhen developing the final offer. Please keep in mind that the rangementioned above is the base salary range for the role. Hiring atthe maximum of the range would not be typical in order to allow forfuture and continued salary growth. We also offer a generouscompensation and benefits package.