Development Coordinator

Rice University; Houston (TX); Hybrid; USD 42,000 - 57,000; Full time

Benefits offered by this job

Hybrid work arrangement

Job summary

Rice University is seeking a Development Coordinator to provide administrative and program support to the Reunion and Volunteer Giving team within the Development and Alumni Relations division. The role includes scheduling meetings, expense reporting, data entry for reunion and volunteer records, and generating regular program reports.

The ideal candidate is a self-starter with strong organizational and communication skills, capable of handling sensitive information, and comfortable working in a

Qualifications

• 2+ years of experience in an administrative position
• Experience in fundraising environment in education or non-profit preferred
• Strong written and verbal communication skills
• Ability to handle sensitive and confidential information tactfully

Responsibilities

• Generates routine communications; coordinates production of documents like presentations, reports, brochures
• Plans and schedules calendar(s), resolves conflicts, and arranges travel
• Processes and monitors financial transactions and resolves discrepancies
• Serves as liaison to teams within Development and Alumni Relations and with campus partners

Skills

Office software

Microsoft Office Suite

Communication

Interpersonal skills

Time management

Multitasking

Written communication

Verbal communication

Customer service

Education

HS Diploma or equivalent

Bachelor’s Degree

Tools

Blackbaud CRM

OwlConnect

GiveCampus

ERP systems (Oracle, Workday)

Job description

All interested applicants should attach a resume in the Supporting Documents section of the application, preferably in a PDF format to avoid any formatting issues.

About Rice:

Boasting a 300-acre tree-lined campus in Houston, Rice University is ranked among the nation’s top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally and culturally through social events, intramural sports, student plays, lectures series, courses and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities.

Rice is also a wonderful place to work. Rice faculty, staff and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice’s culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name — RICE — Responsibility, Integrity, Community and Excellence.

Position Summary:

Reporting to the Director of Reunion and Volunteer Giving, the Development Coordinator provides overall administrative and program support to the Reunion and Volunteer Giving team in the Development and Alumni Relations division. This position is responsible for scheduling staff or volunteer meetings, submitting expense reports, preparing documents and presentations, managing reunion and volunteer data entry, and assisting with volunteer or donor follow-up. In addition, the incumbent compiles weekly, monthly, and ad-hoc reports regarding reunion campaign metrics, volunteer engagement, and gift officer outcomes. The Development Coordinator will work closely with the entire Annual Giving team, as well as with campus partners, to achieve the goals of the reunion and volunteer giving program.

Ideal Candidate Statement:

The ideal candidate is a self-starter who demonstrates professionalism and employs excellent organizational, interpersonal and time management skills, attention to detail, writing ability, software expertise, and a team-centered approach tosuccess.

Workplace Requirements:

This position is offered as a hybrid role, combining both in-office and remote work to provide flexibility and support collaboration. Per Rice policy 440 , work arrangements may be subject to change.

Non-Exempt (hourly) positions under FLSA are eligible for overtime.

HS Diploma or equivalent

2+ years of experience in an administrative position, with extensive professional interaction with all levels of staff and leadership that are internal and external to an organization

Skills:

Proficient computer skills and demonstrated experience with office software and email applications

Proficiency in Microsoft Office Suite

Demonstrated success in follow-through and completing routine tasks

Advanced organizational skills and attention to detail

Advanced verbal and written communication skills

Excellent customer service and interpersonal skills

Ability to prioritize and multi-task

Preferences:

Bachelor’s Degree

3+ years of related experience

Experience in a fundraising environment in an educational or non-profit organization

High level of maturity and emotional intelligence with capability of exercising good judgment

Ability to handle sensitive and confidential information appropriately and tactfully

Familiarity with fundraising database software and recordkeeping

Detail oriented with strong organizational skills and the ability to handle multiple priorities in a fast-paced environment

Creativity, motivation, and superior problem-solving skills

Experience with Blackbaud CRM or other advancement system

Experience in a PC Windows environment

Ability to adapt to different software applications

Familiarity with ERP systems (Oracle, Workday, etc.)

Experience in online accounting and transaction vouchering

Essential Functions:

Generates routine communications; coordinates production (formatting, copying, etc.) and distribution of documents, such as presentations, reports, brochures, and displays

Plans and schedules calendar(s), resolves calendaring conflicts, and arranges travel

Processes and monitors financial transactions, including resolution of discrepancies

Performs other duties as assigned

Additional Functions:

Manages reunion and volunteer information in OwlConnect, the campus-wide advancement system and GiveCampus, the Development and Alumni Relations volunteer management system

Serves as liaison to teams within Development and Alumni Relations and with campus partners

Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please get in touch with Rice University’s Human Resources Office via email at [e-mail] for support. If you have any additional questions, please email us at [e-mail]. Thank you for your interest in employment with Rice University.

Job Info

• Job Identification 6079
• Job Category Staff - University Operations and Administration
• Posting Date 07/30/2026, 06:13 PM
• Degree Level High School Graduate
• Job Schedule Full time
• Locations 4201 Main St, Houston, TX, 77002, US